NELSON MUKUNA THIONG’O

• Support end-to-end procurement processes for CAPEX and OPEX requirements in line with organizational needs, value-for-money principles, and regulatory compliance.
• Prepare and issue procurement documents including, RFQs, RFPs, EOIs, tender documents and purchase orders.
• Coordinate tender evaluations by organizing meetings, circulating documents, recording minutes, and consolidating evaluation reports for approval.
• Conduct supplier market surveys, benchmarking, and price analysis to support sourcing decisions and negotiations.
• Participate in and support Tender Evaluation Committees and ensure proper documentation, filing, and audit-ready records.
• Manage supplier engagement including prequalification, onboarding, performance follow-up, and contract administration support.
• Work with internal user departments (clinical and non-clinical) to clarify specifications, track requisitions, and monitor delivery timelines.
• Maintain procurement documentation, ensure compliance with the Hospital Procurement Manual, and support periodic audit requirements.
• Participate in procurement digitalization initiatives including testing, onboarding suppliers, training users, and supporting rollout of the e-Procurement portal.
• Support contract performance monitoring to ensure quality service delivery.
• Contributed to cumulative cost savings of KES 300M+ through market benchmarking, competitive sourcing, and supplier negotiation.
• Actively participated in major procurement projects including: HMIS & ERP Cloud System, CT Scan, Hospital Beds & MRI Procurement, Western Entrance and Link Corridor Enhancements, Cardiac Centre Refurbishment, Staff Parking & Security Enhancements.
• Proposed and played a key role in the development and rollout of the Hospital’s e-Procurement Portal, enhancing transparency and automation in supplier onboarding.
• Improved procurement templates, filing systems, and documentation standards, enhancing audit readiness and compliance.
• Participated in supplier due diligence exercises and site visits (local & international) to verify technical capabilities and contract performance.
• Provided day-to-day procurement support to internal stakeholders, improving turnaround time and procurement planning efficiency.

Key Achievements

· Contributed to cumulative cost savings of KES 300M+through market benchmarking, competitive sourcing, and supplier negotiation.

· Actively participated in major procurement projects including:

ü HMIS & ERP Cloud System

ü CT Scan, Hospital Beds & MRI Procurement

ü Western Entrance and Link Corridor Enhancements

ü Cardiac Centre Refurbishment

ü Staff Parking & Security Enhancements

· Proposed and played a key role in the development and rollout of the Hospital’s e-Procurement Portal, enhancing transparency and automation in supplier onboarding.

· Improved procurement templates, filing systems, and documentation standards, enhancing audit readiness and compliance.

· Participated in supplier due diligence exercises and site visits (local & international) to verify technical capabilities and contract performance.

· Provided day-to-day procurement support to internal stakeholders, improving turnaround time and procurement planning efficiency.

• Supported quotation and tender processes including bid opening, recording, filing, and preparation of opening minutes.
• Assisted in bid evaluation, price analysis, and preparation of reports and regret/award letters.
• Digitized tender files and procurement records into the EDMS system for efficient referencing and compliance.
• Supported supplier prequalification documentation and record management.
• Assisted with stock receipt, issuance, asset tagging, and store verification.
• Handled supplier inquiries and supported field verification of medical equipment in Level II & III facilities during covid.
• Successfully digitized procurement files, improving document retrieval and audit traceability.
• Improved tender documentation accuracy and evaluation record management.
• Enhanced compliance by supporting systematic filing, evaluation minutes, and report preparation.

• Supported RFQ processes, bid opening, LPO/LSO preparation, and evaluation documentation.
• Assisted in updating procurement trackers, stock ledgers, and filing vendor records.
• Participated in inventory control activities including receiving goods, issuing stock, and verifying quantities.
• Supported disposal processes and supplier documentation checks.
• Improved stores accuracy through consistent stock updates and reconciliations.
• Enhanced process turnaround time through organized documentation and supplier follow-up.
• Contributed to transparent bid openings and procurement documentation processes.

• Posted supplier invoices for payment processing to facilitate timely settlement and compliance with terms.
• Raised purchase requisitions for stock replenishment and transferred goods to user departments.
• Conducted stock taking, updated system records, and supported accuracy of store documentation.
• Tagged organizational assets and maintained inventory movement records.
• Received goods into stores, verified items against LPOs, and forwarded GRN-supported invoices to Finance for payment approval.
• Contributed to improved invoice processing turnaround, reducing payment delays to suppliers.
• Strengthened store documentation and reconciliations, enhancing audit readiness and stock accuracy.
• Supported seamless internal distribution of goods to user departments, improving operational efficiency.

• Planned product ranges and developed sales and stock forecasts to optimize market performance.
• Monitored product movement, identified slow-moving stock, and implemented promotions to prevent stock losses.
• Analyzed customer feedback, market trends, and competitor activity to inform commercial strategies.
• Coordinated with suppliers, resolved delays, and supported product availability and brand visibility.
• Reduced dead stock through proactive product lifecycle management and sales acceleration strategies.
• Increased product profitability through forecasting and adjusting stock and pricing strategies.
• Improved customer satisfaction by aligning product offerings with market demand.

• Issued goods from stores, maintained optimal stock levels, and raised purchase requisitions for replenishment.
• Received and inspected goods against LPO requirements, updated store records, and managed GRN documentation.
• Conducted quarterly stock take exercises to ensure inventory accuracy and policy compliance.
• Maintained store safety, cleanliness, and adherence to operational guidelines.
• Improved stock accuracy and recordkeeping, contributing to successful audit outcomes.
• Maintained consistent supply availability through timely PR initiation and monitoring of reorder levels.
• Enhanced store compliance with safety procedures and documentation standards.