Summary
Overview
Work History
Education
Skills
Identity No
Personal Information
References
Hobbies and Interests
Timeline
Generic
Najma Mohamed

Najma Mohamed

Nairobi

Summary

I am a humble, hardworking, social and good team player with a strong ability to generate ideas and maximise opportunities in different areas. With the knowledge and skills gained, I would like to grow as an individual to support the organizational goals. Outgoing Office Administrator with 3 years of experience applying multitasking skills to complete daily duties while resolving issues. Adept in personal time management while greeting visitors, managing phone switchboard and tackling staff requests. Friendly and respectful with positive attitude that creates warm and inviting office atmosphere.

Overview

6
6
years of professional experience

Work History

Procurement Officer

Aligalo Traders
05.2019 - Current
  • Oversee business financials
  • Maintain an organized work environment
  • Ensure proper management of the cashbook
  • Assist and support store management in running the store successfully
  • Data entry of goods receipt
  • Perform administrative duties
  • Assist in the preparation of monthly sales reports
  • Perform any duty that may be assigned
  • Maintain all stocks with the highest degree of care, integrity and honesty and in the most transparent manner.

Customer Service (Purchasing & Supplies)

Samra Hotel
Nairobi
01.2019 - 05.2019
  • Providing excellent customer service and experience
  • Overseeing a smooth check-in and check-out for customers
  • Answering customer queries and complaints both on the phone and face to face
  • Responsible for keeping customer records securely
  • Co-ordinating activities between the Reception and Housekeeping department
  • Organising room service for guests through the restaurant
  • Organising and managing hotel shuttle bookings for staff
  • Liaising with room reservations regarding room occupancy reports
  • Liaising with suppliers and third parties to ensure a continuous supply of goods
  • Overseeing prequalification and procurement of goods and services for the hotel
  • Liaising with storekeepers regarding the ordering of goods
  • Processing payments for suppliers and handling feedback/complaints.

Procurement Assistant

Laikipia County Government
08.2018 - 12.2018
  • Ensure proper management of the cashbook
  • Assist and support store management in running the store successfully
  • Data entry of goods receipt (GRN) into the ERP system
  • General administrative duties
  • Assist in the preparation of monthly activities and reports
  • Perform any other duties that may be assigned
  • Maintain all stocks with the highest degree of care, integrity and honesty.

Administrative Assistant

Kenya Medical Research Institute
10.2018 - 07.2018
  • Preparation of local purchase orders and local service
  • Preparation of tender documents and ensuring their approval in line with set authorisation
  • Processing of invoices, GRN and issuing vouchers
  • Preparation of procurement minutes and professional opinions
  • Preparation of requests for quotations forms and their collection register
  • Prequalifying suppliers and analysing the quotations and tender upon their return
  • Receiving stock and inspecting the items from the supplier
  • Issuing items to the user departments
  • Following up and ensuring timely delivery of requested suppliers and materials to ensure minimum stock control levels and timely replenishment
  • Processing vouchers for payments and ensuring other supportive documents are accurate.

Admin Assistant

Halal Dental Clinic
11.2019
  • Serve visitors by greeting, welcoming, and directing them appropriately
  • Notifying company Doctors (Dentists) of visitor arrival
  • Ensuring security and telecommunications system faults are reported
  • Provide information to visitors by answering or referring inquiries
  • Direct visitors to various services at the clinic
  • Ensuring the safety of self and others whilst at work
  • Tracking customer appointments and follow-ups
  • Resolving customer complaints in a timely manner.

Education

Diploma in Supplies and Procurement Management -

Mount Kenya University
12.2017

Certificate in Supplies and Procurement Management -

Mount Kenya University
12.2017

Certificate of Computer Application and Packages, Introduction to computers (Windows operating system)., Ms Word, Excel, Access, PowerPoint, Internet and email. -

Kenya Institute of Management
12.2016

Kenya Certificate of Secondary School -

Embakasi Girls Secondary School
12.2015

Kenya Certificate of primary education -

GSU Primary School
12.2011

Skills

  • Excellent interpersonal and communication skills
  • Good organisation skills
  • Innovative and self-motivated
  • Language - Proficient (English and Swahili)
  • Office Supply Management
  • Customer Relationship Management (CRM)
  • Supply Inventory
  • Customer Service

Identity No

35041414

Personal Information

  • Date of Birth: 07/25/97
  • Gender: Female
  • Nationality: Kenya
  • Marital Status: Single
  • Religion: Islam

References

  • Amir Allow Hussein, Front Office Manager - Samra Hotel, +254721757580
  • Evans Kamau, Chief Officer of Laikipia County Government, +254725418779
  • Mathew Muriithi, Procurement Officer Nanyuki, +254727068729

Hobbies and Interests

  • Travelling
  • Reading articles
  • Playing volleyball

Timeline

Admin Assistant

Halal Dental Clinic
11.2019

Procurement Officer

Aligalo Traders
05.2019 - Current

Customer Service (Purchasing & Supplies)

Samra Hotel
01.2019 - 05.2019

Administrative Assistant

Kenya Medical Research Institute
10.2018 - 07.2018

Procurement Assistant

Laikipia County Government
08.2018 - 12.2018

Diploma in Supplies and Procurement Management -

Mount Kenya University

Certificate in Supplies and Procurement Management -

Mount Kenya University

Certificate of Computer Application and Packages, Introduction to computers (Windows operating system)., Ms Word, Excel, Access, PowerPoint, Internet and email. -

Kenya Institute of Management

Kenya Certificate of Secondary School -

Embakasi Girls Secondary School

Kenya Certificate of primary education -

GSU Primary School

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Najma Mohamed