MWANJA MICHAEL WASIKE
Administrator
Nairobi
Summary
Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.
Overview
16
16
years of professional experience
1
1
Language
1
1
Certificate
Work History
Competitions Administrator
Kenya Rugby Union
01.2010 - 12.2022
- Handled the planning and implementation of national rugby seasons and international projects for over a decade. Key responsibilities included:
- Fixtures & competitions planning
- National team logistics and coordination
- Rugby grounds and infrastructure
- Tournament direction and management
- Social media administration
- Sponsorship proposals
- Key Achievements:
- Developed and implemented the national player registration database (ScrumIT)
- COVID-19 Return to Play committee member and testing data lead
- Established Rugby Event Sanctioning procedures and guidelines
- Created the National Teams Liaison Docket for centralized team support
- Developed diplomatic links with international embassies for rugby development and smooth teams travels
- Initiated dynamic event formats to cater for participation growth
- Founded regional team manager coordination groups for proper administration
- Launched nationwide and university leagues
- Supported courses and events planning in neighboring unions.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Improved employee productivity with effective time management strategies for daily tasks.
- Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Developed and maintained up-to-date database of contacts, facilitating quick and efficient communication.
- Coordinated logistics for annual corporate events, ensuring seamless execution and high attendee satisfaction.
- Collected, arranged, and input information into database system.
- Created and managed project plans, timelines and budgets.
- Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
- Educated staff on organizational mission and goals to help employees achieve success.
Founder
Holistiq Ventures Kenya
01.2020 - Current
- Key Projects:
- “Get into Rugby” Program at Mpesa Foundation Academy (2018–2022)
- Oversaw operations, coordination, reporting, and quality assurance
- Logistics support for Kenya Rugby Union national teams (2009–2025)
- Sports events ,equipment and tourism
- Holistiq Ventures Kenya is a sports project management and consultancy firm providing inclusive services and opportunities across Kenya.
- Developed strong partnerships with other businesses to allow for collaboration and more significant opportunities for growth.
- Created organization's mission and vision statements for use by employees.
- Delivered exceptional customer service by addressing client concerns promptly and effectively resolving issues.
- Oversaw financial management activities such as budgeting, forecasting, and cash flow monitoring for improved financial stability.
- Improved operational efficiency, adopting new technologies that automated routine tasks.
Match Commissioner
World Rugby & Rugby Africa
01.2023 - Current
- World Rugby – Junior World Rugby Trophy, Nairobi, Kenya (2023)
- Rugby Africa – Rugby 7s World Cup & Commonwealth Games Qualifiers, Kampala, Uganda (2022)
- Elgon Cup (2022, 2023, 2024)
- World Rugby WXV 2, Cape Town, South Africa (2023)
- Rugby Africa South Regional Qualifiers, Maseru, Lesotho (2022)
- Victoria Cup – Kenya vs Zimbabwe (Nakuru, 2019), Kenya vs Zambia (Nairobi, 2019)
- Currie Cup, Nairobi, Kenya (2022)
- Rugby Africa Sevens Championship, Mauritius (2024)
- Rugby Africa Barthés U20 Trophy (2023)
- Kenya Cup Playoffs (2022, 2023, 2024)
- International Safari Sevens (Machakos 2024; Nairobi 2019, 2021, 2022)
- BingwaFest (2024-2025)
- Rugby Africa XV Division C, Kigali, Rwanda (2011)
- Ticketing & Accreditation Manager, Junior World Rugby Trophy, Nairobi (2009)
Operations,Logistics Officer & Match Commissioner
Betika Bingwafest Rugby Department
02.2025 - Current
- Developed logistical checklists to guide activities support.
- Managed functional areas of logistics.
- Reduced transportation costs with effective route planning and carrier negotiations for streamlined delivery operations.
- Improved shipment tracking capabilities by implementing real-time visibility tools for accurate status updates from origin to destination.
- Managed logistics assets for timely and cost-effective delivery of equipments
- Supervised logistics functions and operations.
- Coordinated cross-functional teams in executing complex logistics projects, resulting in successful completion within deadlines and responsibilities
- Built and established relationships with staff and vendors.
- Created reports to provide insights into logistics operations and performance.
Team Manager / Administrator
Kenya Rugby Union
01.2022 - Current
- Kenya Legends (2022–Present)
- Kenya Women’s National Team (2008–2009)
- Mwamba Rugby Club – Assistant (2009–2011)
- Team Liaison – Kenya Sevens/Simbas/U19/Women (2009–2015)
- Improved overall team morale with effective motivational techniques like reward programs, recognition events, and transparent communication practices.
- Championed process improvements within the department by identifying inefficiencies, proposing solutions, and leading change initiatives.
- Streamlined communication channels for increased efficiency in project execution and decision-making processes.
- Fostered culture of continuous improvement, encouraging team members to pursue professional development opportunities.
- Led development and execution of strategic plans to meet company objectives, driving team success.
- Coordinated with other department heads to ensure alignment of team goals with overall company strategy.
- Optimized resource allocation, ensuring right personnel were assigned to key tasks.
- Created knowledge-sharing platform, facilitating easier access to information and best practices among team members.
Ad-Hoc Committee Member
Kenya Academy of Sports
01.2020 - Current
- Contributor, Talent Development Framework (Feb 2023)
Event Director
Rugby Africa
01.2018 - 01.2022
- Rugby Africa Barthés U20 Trophy (2018, 2021, 2022)
- International Safari Sevens (2019, 2022)
- Assistant Tournament Director, Safari Sevens (2012-2015,2018,2019,)
- Kenya Rugby Union – National Sevens Circuit (2010–2014, 2016, 2018, 2019, 2022)
- Kenya Legends vs Uganda Legends (2023, 2024)
- Coordinated with public relations teams to generate positive media coverage for events, enhancing brand visibility and reputation.
- Enhanced attendee engagement through immersive experiences and interactive elements that fostered community building among participants.
- Established comprehensive contingency plans to anticipate potential challenges during event execution, ensuring prompt resolution without compromising client satisfaction.
- Developed strong relationships with vendors and partners, fostering collaboration and securing favorable terms for clients.
- Managed seamless event transitions by overseeing the teardown and post-event evaluations, identifying opportunities for future improvement and maintaining detailed records of event outcomes.
- Collaborated with cross-functional teams to develop creative event concepts, ensuring seamless execution from start to finish.
- Elevated the guest experience with exceptional attention to detail, creating memorable events that exceeded client expectations.
- Led volunteer recruitment efforts for large-scale events, developing and implementing effective training programs to ensure efficient on-site support.
- Mentored junior staff members, providing guidance on best practices in event management and promoting professional development opportunities.
- Managed budgets effectively, optimizing resource allocation and minimizing financial risk while maintaining high-quality standards.
- Oversaw all aspects of event logistics including venue selection, vendor coordination, scheduling, transportation arrangements, accommodations, and onsite support services.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Trained and supervised event staff to complete tasks on time.
- Developed detailed event reports, documenting all aspects of each event.
- Implemented protocols and procedures to effectively manage planning process.
- Coordinated travel and accommodations for event attendees.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Utilized social media to promote events and increase attendance.
Education
No Degree - Football Grounds Safety & Security Conference
Sports Ground Safety Authority, UK
Nairobi, Kenya 04.2001 -
World Rugby Certifications
World Rugby Virtual Academy
Dublin Ireland10-2020
Diploma - Business Administration
Technical University of Kenya
01-2006
Secondary Education - undefined
St. Patrick’s High School
01-2002
Secondary Education - undefined
Bungoma High School
01-2000
Primary Education - undefined
Lang’ata West Primary School
01-1997
Skills
Office administration and Customer Serv
Administrative support
Problem-solving
Time management
Recordkeeping and file management
Documentation and reporting
Document management
Team collaboration
Business administration
Events coordination
Work Planning and Prioritization
Travel coordination
Accomplishments
- Documented and resolved [Issue] which led to [Results].
- Achieved [Result] by introducing [Software] for [Type] tasks.
- Achieved [Result] through effectively helping with [Task].
Timeline
Operations,Logistics Officer & Match Commissioner
Betika Bingwafest Rugby Department
02.2025 - Current
Match Commissioner
World Rugby & Rugby Africa
01.2023 - Current
Team Manager / Administrator
Kenya Rugby Union
01.2022 - Current
Founder
Holistiq Ventures Kenya
01.2020 - Current
Ad-Hoc Committee Member
Kenya Academy of Sports
01.2020 - Current
[WORLD RUGBY ACCREDITED MATCH COMMISSIONER ]
08-2019
Event Director
Rugby Africa
01.2018 - 01.2022
Competitions Administrator
Kenya Rugby Union
01.2010 - 12.2022
No Degree - Football Grounds Safety & Security Conference
Sports Ground Safety Authority, UK
04.2001 -
Diploma - Business Administration
Technical University of Kenya
Secondary Education - undefined
St. Patrick’s High School
Secondary Education - undefined
Bungoma High School
Primary Education - undefined
Lang’ata West Primary School
World Rugby Certifications
World Rugby Virtual Academy
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Whether you think you can or whether you think you can’t, you’re right!
Henry Ford
PERSONAL DETAILS
Languages: English & Swahili
RUGBY PLAYING CAREER
- Technical University of Kenya (2004–2007)
- Mwamba RFC (ESS) (2003–2004)
- Ulinzi RFC U-21 (1999–2001)
- Bungoma High School (1999–2000)