Summary
Overview
Work History
Education
Skills
Accomplishments
Software
Work Availability
Quote
Certification
Interests
Timeline
AssistantManager
Grace Nyambura Ndung'u, MBA, CPA (K), BCOMBA

Grace Nyambura Ndung'u, MBA, CPA (K), BCOMBA

NAIROBI

Summary

Finance Director with 12+ years of advancement and experience. Vast knowledge with proven success and expertise in handling diverse roles in line with business strategy, management, finance, accounting, business analytics, forecasting and budgeting, internal controls and compliance, human resources management, administration and cloud technology systems. Master’s in Business Administration, Certified Public Accountant CPA (K) and trained in Practical Auditing for the Quality Management Systems.

Overview

14
14
years of professional experience
2
2
Languages

Work History

Finance Director

Capital Group Limited
NAIROBI
05.2022 - Current

Corporate Strategy;
• Provide oversight and management of all financial functions of the Company, reporting to the Managing Director.
• Work closely with Managing Director and other senior managers to implement and maintain fiscal plans for projects, departments, and company mission objectives.
• Spearheaded expansion strategies to increase business market share by introduction of below-the-line marketing, projected to be the next cash cow contributing to 30% of business revenue.
• Drove revenue stream development through strategic collaboration and partnerships with partner companies in shareholders’ portfolio leading to revenues of over $60,000.
• Drove profit increases through cost management and maintenance of 40% business margin on all business projects.
• Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis leading to reduction of variable costs by over KES 40 Million pa.

Team Management;
• Responsible for recruiting, interviewing and hiring new department employees.
• Set clear departmental objectives and developed effective strategies to achieve targeted goals increasing productivity by 70%
• Supervision of staff performing the daily accounting functions; monthly, quarterly, and annual reporting and book-keeping.

Budgeting and Financial Management;
• In conjunction with all senior leadership and department heads, create and manage annual consolidated over $4,000,000 Company budget.
• Responsible for the company over $5,000,000, 5- year and annual cashflow.
• Monitor budget and revenue trends, compiling reports for company leadership to inform decision-making.
• Advise business operations, sales, and marketing efforts to increase revenue by 66% and overall financial health.
• Supervise all regular accounting functions- book-keeping- ensuring 100% accuracy and timely reporting.
• Approve all operating and capital campaign activities, including: projects evaluation for margin approvals, regulatory and organizational compliance
• Preparation of budget to actual financial reports; and review of all operational and project contracts of the Company.
• Produce daily, weekly, monthly and quarterly reporting to the company management, and Board of Directors.
• Closing of all year end reports and preparation of financial statements for yearly external audit.

Compliance and Internal Controls;
• Verify compliance of financial policies and accounting procedures against regulatory regulations ensuring 100% compliance.
• Supervise all fiscal reporting, contract reviews, and agreement renewals with government agencies, private foundations, and corporations to ensure accuracy and compliance with company guidelines.
• Enhanced internal control systems and procedures to mitigate risk and support opportunities leading to reduction of cost by over $300,000 over 5 year period.
• Initiate and manage the redesign and upgrade of the company accounting system and fiscal policies and procedures.

Finance Director/ Human Resource and Head of Admin

Capital Group Limited
Nairobi
02.2019 - 04.2022

Finance Director;

  • Forecasted trends and recommended improvements based on financial risk analyses.
  • Established and enforced controls on revenue and expenses to protect company assets.
  • Maintained responsive organization with sustained revenue growth through industry forecast monitoring and deliberate financial planning.
  • Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
  • Analyzed financial data regarding product performance and customer performance and developed reports for key stakeholders.

Human Resource Administrator;

  • With management, successfully managed a team of 115 staff through the 2019 COVID pandemic ensuring zero staff layoffs.
  • Oversaw hiring, staffing, and labor law compliance of 115 staff.
  • Handled on-boarding process for over 30 newly hired employees, which included distribution of all paperwork.
  • Ensured 80% of the on boarding process through hire letters, employee contracts, and corporate policies.
  • Developed and implemented HR policies and procedures to promote clear and consistent approach to managing employees leading to improved staff welfare.
  • Prepared, managed and approved payroll for 115 staff.
  • Negotiated HR-related vendor contracts to maintain agreements with necessary vendors to support HR operations leading to cost reduction of over $500,000 and increased staff welfare.
  • Monitored labor laws and regulations compliance to protect employer from litigations and employees from discrimination and harassment.
  • Managed employee data and ensured 100% privacy to keep employee data confidential per organizational privacy policies.
  • Addressed employee conflicts with appropriate urgency, following all corporate procedures.
  • Automated generation of pay-slips that led to 100% employee satisfaction.
  • Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
  • Reduced staff costs by over $2,000,000 by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements
  • Collaborated with managers to identify and address employee relations issues.

Head of Administration;

  • Successfully negotiated for office supplies from partner organization that saved the company monthly cleaning costs of $5000
  • Implemented strong internal controls on office logistics that led to reduced car accidents costing over $100,000 in repairs.
  • Cultivated strong relationships with vendors and partners supporting administrative operations.
  • Negotiated and executed contracts on behalf of the Company.

Head of Finance and Administration/ Human Resource

eMomentum Interactive Systems Limited
Westlands
05.2017 - 01.2019
  • • Developed sound financial strategies that improved cash retention by over $30,000 and
    • Improved cash flow position by reviewing the sales, reduction of credit policy from over 120 days to 60 days.
    • Implemented of a cost reduction strategy that led to cost savings of over $100,000.
    • Canceled monthly inactive licenses that would cost the company over 20% margin loss.
    • Created executive analysis reports highlighting business issues such as cash flow and budget reviews, potential business risks and profit opportunities.
    • Formulated $5,000,000 financial forecasts and cash flow projections for decision making.
    • Responsible for management of all bank and cash transactions including negotiating of rates and alternative financing options as the sole bank agent and signatory, ensuring the company finances are well appropriated as per available resources.
    • Acted as an intermediary of the company to all stakeholders-banks, suppliers, clients, regulatory bodies.
    • Prepared annual financial statements for the yearly audit by external auditors. Managed proper books of accounts by IFRS and GAAPs.
    • Reviewed and implemented of 100% statutory and regulatory requirements in the organization. Prepared and processed payroll and all payroll matters.
    • Handled of human resource matters ensuring compliance to company, statutory and regulatory requirements. Led of staff recruitment training, and performance evaluation for staff development. Managed administrative duties including logistics and supplier management.
    • Successfully generated reports using cloud systems such as Ms Office Suite, Aren, Zoho People (People Management Software), Sugar CRM (Customer Relationship Manager Software), Sage, QuickBooks (Accounting Software), ProjectManager.com (Project Management software) and Freshdesk (Customer Support System), Adili GRC (Governance, Risk and Compliance System).

Risk and Compliance Manager

eMomentum Interactive Systems Limited
Westlands
08.2014 - 04.2017
  • • Documented process flows and developed requirements for functional improvements and enhancements. This improved service level agreement within the organization from 5 days to 48 hours, which also increased customer satisfaction.
    • Took lead of the ISO 9001:2008 Certification process as the quality management representative together with the external certification body
    • Ensured that processes needed for the quality management system are established, documented, implemented and maintained. Identified inefficiencies and made recommendations for process improvements through constant quality audits and process reviews. Project documentation on the project management software and ensuring all project team members are updated on project progress.
    • Conducted 100% in-depth analysis of the company audited financial statements and made recommendations for purposes of risk management.
    • Reported to top management on the performance of the quality management system and any need for improvement.
    • Enhanced customer satisfaction by streamlining processes deemed inefficient.
    • Trained 12 team members as auditors of the quality management system.

Audit Senior/Senior Accountant

P.G. Wahome & Co/ Njuguna Wahome Consulting & Co
Westlands
11.2009 - 07.2014
  • • Preparation of audited financial statements as Lead Auditor for companies having a gross turnover of over $1,000,000; Companies with over 10 years' unaudited financial statements. Carried out audit for companies in vast industries- Manufacturing, Hospitality, Technology, Law Firms, Agribusiness, Educational institutions, NGOs.
    • Prepared incomplete accounts from books of original entry such as bank statements, invoices and receipts using excel and QuickBooks to fully audited financial statements.
    • Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
    • Used accounting software to issue tax returns and prepare consolidated reports.
    • Partnered with auditors to track errors and add contributions to maintain accuracy.
    • Developed financial models to assess and analyze financial performance of clients.
    • Compiled general ledger entries on short schedule with 100% accuracy.
    • Identified legal tax savings and recommended ways to improve profits.
    • Kept up-to-date with tax changes and industry trends by participating in professional organizations, opportunities, and networks.

Education

Senior Management Course - Leadership in Government

Kenya School of Government
Kenya
05.2023

MBA - Business Management

Strathmore Business School
Kenya
06.2018

EMBA - International Business Management

IESE Business School
Barcelona, Spain
10.2017

Certified Public Accountant - Accounting And Business Management

Kenya Accountants And Secretaries National Board
Kenya
07.2012

Bachelor of Accounting And Business Administration - Accounting And Business Management

Jomo Kenyatta University of Agriculture & Business
Kenya
06.2010

Skills

  • Financial Budgeting and Reporting
  • Business Planning
  • Financial Forecasting
  • Variance Analysis
  • Budgeting and Variance Analysis
  • Financial Management
  • Risk Management
  • Compliance Monitoring
  • Financial Modeling
  • Internal Control Management
  • Budget Planning
  • Strategic Planning
  • Human Resources Knowledge

Accomplishments

  • Lead the business continuity plan review of all business processes during COVID pandemic that ensured a positive net cashflow and 98% staff retention.
  • With departmental Heads of Departments, successfully managed staff of 115 though the COVID- 19 pandemic with zero layoffs by constant and effective communication and motivation.
  • Successfully trained management and staff on financial accounting for non accountants. This led 100% financial transparency of financial records and efficient resource management within departments.
  • Achieved 50% gross profit margins by introducing budget reviews for all business projects.
  • Documented financial policies and resolved approval processes which led to reduction of costs by over $400,000 pa.
  • Supervised team of 115 staff members.
  • Collaborated with team of 8 in the development of ISO 9001:2008.

Software

Ms Office Suite, G Suite- Collaboration Tools

Aren- People Management Software

Zoho People- People Management Software

Sugar CRM- Customer Relationship Manager Software

Sage- Accounting Software

QuickBooks- Accounting Software

Ms Dynamics- Accounting Software

Freshdesk- Customer Support Software

ProjectManagercom- Project Management software

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

If you really look closely, most overnight successes took a long time.
Steve Jobs

Certification

  • Introduction to Psychology- Online Course by Yale University- In Progress
  • WHO Quality Rights- Online Training August 2021
  • The Finance Bill- PKF June 2021
  • IFRS 9 Implementation Workshop, February 2018
  • EMBA, Pan Africa – IESE Business School, Barcelona, October 2017
  • Advanced Risk and Incidents Analysis; February 2017
  • Quality Management Systems Training; May 2015
  • ISO 9001 Introduction and Awareness Training; May 2015
  • Practical Auditing for the Quality Management Systems according to ISO 9001:2008; May 2015
  • Customer Service Excellence Training; September 2015
  • Performance and Change Management; August 2014

Interests

Radio Co-Host; Financial Forecast on Capital FM Kenya Show that looks at the Economy and Financial News

Voluntary Service- Treasurer of the Young Professionals Ministry at Parklands Baptist Church and other Non Governmental Organisations;

Hobbies- Hiking- (Support of Kevin Kararwa Leukaemia Trust by summiting to Lenana Peak on Mt Kenya (4985masl), to raise awareness of the disease and encourage registration of Bone Marrow,

Mentoring, Coaching and Counselling (Participated in career awareness open day and mentorship forum at Mary Hills Girls High School, advising the young girls on the Accounting and Finance profession)

Reading and Research, Learning systems and software

Timeline

Finance Director

Capital Group Limited
05.2022 - Current

Finance Director/ Human Resource and Head of Admin

Capital Group Limited
02.2019 - 04.2022

Head of Finance and Administration/ Human Resource

eMomentum Interactive Systems Limited
05.2017 - 01.2019

Risk and Compliance Manager

eMomentum Interactive Systems Limited
08.2014 - 04.2017

Audit Senior/Senior Accountant

P.G. Wahome & Co/ Njuguna Wahome Consulting & Co
11.2009 - 07.2014

Senior Management Course - Leadership in Government

Kenya School of Government

MBA - Business Management

Strathmore Business School

EMBA - International Business Management

IESE Business School

Certified Public Accountant - Accounting And Business Management

Kenya Accountants And Secretaries National Board

Bachelor of Accounting And Business Administration - Accounting And Business Management

Jomo Kenyatta University of Agriculture & Business
Grace Nyambura Ndung'u, MBA, CPA (K), BCOMBA