MMERA AMBIA RITA

• Handle sensitive information discreetly, maintaining strict confidentiality at all times as required by Hospital policy and legal regulations.
• Manage office inventory levels, ensuring adequate supplies are available while minimizing waste and unnecessary spending.
• Maintain personnel records and updated internal databases to support document management.
• Establish an organized filing system that streamline document retrieval and reduce misplaced files.
• Negotiate contracts with vendors to secure competitive pricing on medical supplies and equipment, reducing expenses while maintaining quality standards.
• Implement innovative marketing strategies to increase awareness of hospital services offered within the community, ultimately driving growth in patient numbers.
• Reduce operational costs through the implementation of efficient resource allocation strategies.
• Promote a culture of safety within the organization, leading to decreased incidents and improved overall patient outcomes.
• Oversee recruitment, hiring and evaluation of administrative staffs and medical staffs.
• Collaborate with medical staffs to develop targeted programs addressing specific health concerns within the community.
• Evaluate employee performance regularly, offering constructive feedback designed to support improvement where needed.
• Increase staff retention by promoting professional development opportunities and creating a supportive work environment.
• Act as liaison among governing boards, medical staff and department heads.
• Manage budgetary constraints effectively, ensuring financial stability for the hospital without compromising quality of care.
• Maintain a keen focus on patient experience, implementing initiatives designed to improve satisfaction ratings and foster loyalty among those served by the hospital.
• Organize, direct and coordinate medical and health services according to organizational policies and goals.
• Develop procedures and strategies for quality assurance, patient services, departmental activities and public relations.
• Identify areas for process improvements after thorough data analysis, leading to streamlined workflows that promote efficiency without sacrificing quality of care.
• Optimize facility usage by overseeing space planning initiatives, resulting in increased capacity for patients and services.
• Improve patient satisfaction by streamlining hospital processes and enhancing communication between departments.
• Develop and distribut employee work schedules based on operational needs and employee requests.
• Keep records of expenses and monitored budget while recommending opportunities for cost savings.

Clinical leadership and oversight, supervisory and administrative duties, capacity building and mentorship, quality assurance, and health systems strengthening, liaison, and stakeholder engagement.

• Provide expert clinical care across medical, surgical, outpatient, and emergency departments.
• Lead diagnosis, treatment, and management of common and complex medical conditions.
• Supervise and mentor clinical officers and interns in clinical duties and decision-making.
• Coordinate patient referrals and multidisciplinary case reviews.
• Oversee scheduling, deployment, and performance of Clinical Officers in the facility.
• Ensure adherence to clinical protocols, national treatment guidelines, and infection prevention standards.
• Participate in recruitment, orientation, and appraisal of subordinate clinical staff.
• Represent the clinical team in departmental or facility management meetings.
• Organize and lead Continuous Medical Education (CME) sessions, clinical audits, and mentorship programs.
• Support training of interns, students, and new staff to ensure clinical competency.
• Foster teamwork, accountability, and learning among clinical teams.
• Monitor clinical outcomes, patient satisfaction, and adherence to quality indicators.
• Develop and implement improvement plans in areas like triage, diagnostics, or patient flow.
• Ensure proper documentation, data collection, and reporting to Ministry of Health systems (e.g., KHIS).
• Participate in the development of clinical guidelines, SOPs, and emergency preparedness plans.
• Serve as a liaison between the clinical department and facility or county health administration.
• Work with external partners (e.g., NGOs, training institutions) to support clinical programs and outreach.
• Contribute to community health strategies and advocacy for better service delivery.

Clinical Duties, Preventive and Promotive Health Services, Administrative and Supervisory Roles, Training, and Professional Development.

• Take comprehensive patient histories and perform physical examinations.
• Diagnose and manage common medical conditions across age groups.
• Prescribe appropriate treatment including medications, therapy, and minor procedures.
• Order and interpret diagnostic tests (lab, imaging).
• Refer patients to specialists or higher-level facilities when necessary.
• Provide emergency care including resuscitation, stabilization, and minor surgeries (e.g., incision and drainage, suturing).
• Perform minor surgical procedures (e.g., circumcision, incision and drainage, abscess drainage, etc.)
• Participate in immunization programs and health campaigns.
• Conduct health education and counseling on communicable and non-communicable diseases.
• Screen for diseases such as HIV, TB, hypertension, and diabetes.
• Participate in maternal and child health services including antenatal care and family planning.
• Maintain accurate and up-to-date patient records.
• Prepare and submit regular medical and statistical reports.
• Supervise other healthcare staff (e.g., nurses, community health assistants).
• Ensure proper use and maintenance of medical equipment and supplies.
• Contribute to the planning and implementation of health programs at the facility.
• Participate in Continuous Professional Development (CPD) activities.
• Mentor and train interns, students, or junior staff.
• Stay updated with medical knowledge and new protocols.

Clinical Responsibilities (Under Supervision), Rotational Duties Across Departments, Professional Development and Learning, Documentation and Reporting

• Take patient histories, and perform physical examinations.
• Formulate differential diagnoses and assist in patient management.
• Request and interpret laboratory and imaging results.
• Assist in minor surgical and medical procedures.
• Participate in ward rounds, outpatient clinics, and emergency care.
• Prescribe medications under supervision and follow up patient responses.
• Rotate through various clinical areas including:
  Outpatient Department (OPD)
  Inpatient Wards (medical, surgical, pediatric, maternity)
  Casualty/Emergency Unit
  Theater
  Maternal and Child Health (MCH)
  Specialty Clinics (e.g., TB, HIV, diabetes, etc.)
• Observe and assist in departmental procedures and documentation.
• Attend daily/weekly clinical presentations, case discussions, and CME (Continuous Medical Education) sessions.
• Keep a personal logbook of activities and competencies achieved (required for licensure).
• Actively seek feedback and mentorship from supervisors.
• Maintain professional ethics and demonstrate learning progression.
• Record findings, treatments, and progress in patient files.
• Participate in daily handovers and case reviews.
• Submit periodic internship evaluation reports and assessments as per Clinical Officers Council guidelines.

Patient Care Assistance, Clinical Procedures Support, Administrative and Documentation Tasks, Learning, and Professional Growth.

• Take patient histories and perform basic physical examinations under supervision.
• Assist in preliminary assessment and documentation of clinical findings.
• Observe and support the management of patients in OPD, wards, and emergency departments.
• Help prepare patients for procedures, surgeries, or transfers.
• Observe and assist in minor clinical procedures (e.g., wound dressing, IV insertion).
• Support routine tasks like taking vitals, drawing blood samples, and administering medications (under direction).
• Escort patients for imaging, laboratory tests, or referrals.
• Update patient files and assist in record-keeping.
• Prepare case summaries for presentation/discussion.
• Maintain logs of observed procedures and skills practiced.
• Attend ward rounds, clinical teachings, and CME sessions.
• Participate in case presentations and departmental meetings.