MICHAEL MWIMAH
Summary
Results-driven Procurement, Administration & Operations professional with 12+ years of experience supporting complex, donor-funded programmes, including USAID-funded projects and BRAC International. Proven expertise in procurement governance, logistics, compliance, risk management, and operational excellence. Currently serving as Deputy Manager, Procurement & Administration at Stichting BRAC International, providing leadership in procurement systems, administrative oversight, and organizational compliance across multiple entities, including support to BRAC Kenya Company Limited (BKCL) and procurement committee secretariat functions. Recognized for strong institutional knowledge, cross-functional collaboration, and the ability to deliver efficient, compliant, and value-driven solutions that enhance programme delivery and organizational performance.
Overview
2027
2027
years of professional experience
Work History
Deputy Manager, Procurement & Administration
Stichting BRAC International
03.2025 - Current
- Lead and oversee procurement and administration functions for the Kenya Office, ensuring compliance with organizational policies, donor regulations, and Delegation of Authority requirements.
- Ensure procurement activities are conducted transparently, competitively, and in compliance with organizational policies.
- Managed end-to-end procurement processes, encompassing tendering, evaluations, negotiations, contract awards, and vendor relationship management.
- Guided procurement planning, sourcing strategies, contract management, and supplier performance management.
- Successfully strengthened procurement governance and operational controls across multiple BRAC entities within Kenya.
- Support senior management in budget planning, procurement forecasting, operational risk management, and strategic decision-making.
- Coordinated procurement and administrative support across multiple entities and programmes to ensure alignment with organisational goals.
- Oversee office administration, travel management, facilities management, logistics, asset management, and operational support functions.
- Serve as the Kenya Office Security Focal Person, supporting implementation of safety, security, and business continuity measures.
Administration & Procurement Officer
Stichting BRAC International
03.2024 - 02.2025
- Managed vendor engagement, solicited quotations, evaluated bids, and maintained comprehensive procurement documentation.
- Coordinated procurement of goods and services, ensuring adherence to procurement policies and procedures.
- Provided procurement guidance to programme staff on requisition preparation and technical specifications.
- Maintained procurement trackers and provided regular status updates to management.
- Supported contract administration and processed payments, facilitating timely financial transactions.
- Managed inventory and asset control systems, including asset tagging, reconciliation, and allocation.
- Coordinated international travel logistics including visas, flights, accommodation, and transport arrangements.
- Organized workshops, conferences, and meetings, coordinating venue selection, logistics, and participant management.
Senior Administrative Assistant – Procurement, Logistics & Administration
USAID Kenya Crops & Dairy Market Systems (KCDMS) – RTI International
02.2018 - 11.2023
- Managed end-to-end procurement activities, from requisition to payment processing.
- Processed vendor invoices and purchase orders, supporting timely financial reconciliation and maintaining accurate financial records.
- Maintained inventory records, custody registers, and asset tracking systems.
- Coordinated repairs, maintenance, and disposal of project assets.
- Coordinated travel logistics and event management for staff, consultants, and stakeholders, ensuring seamless operations and positive experiences.
- Provided administrative support through effective documentation management, reporting, and records filing, enhancing organisational efficiency.
Office Administrator
USAID Kenya Agricultural Value Chain Enterprises (KAVES) – Fintrac Inc.
01.2015 - 01.2017
- Supervised front office operations and administrative support staff to enhance service delivery.
- Streamlined office administration and procurement activities to improve operational efficiency.
- Coordinated procurement of office supplies, equipment, and services, ensuring timely availability and cost-effectiveness.
- Managed vendor relationships and contract renewals.
- Supported accounts payable processes, invoice verification, and LPO generation.
- Maintained office inventories and administrative records.
Regional Logistics Assistant
USAID Kenya Agricultural Value Chain Enterprises (KAVES) – Fintrac Inc.
01.2013 - 01.2015
- Coordinated fleet operations, maintenance schedules, and vehicle utilisation to ensure optimal performance.
- Coordinated vendor sourcing and service provision for vehicle maintenance, ensuring reliability and quality of service.
- Managed vehicle documentation, insurance, and compliance requirements to uphold regulatory standards.
- Maintained fleet records and monitored fuel consumption.
Procurement Contact Person & Secretary to the Procurement Committee
BRAC Kenya Company Limited (BKCL)
- Served as primary procurement liaison between management, user departments, suppliers, and Procurement Committee, ensuring effective communication and collaboration.
- Acted as Secretary to the Procurement Committee, coordinating meetings, preparing agendas, recording minutes, and tracking implementation of committee resolutions.
- Coordinated supplier sourcing, bid evaluations, procurement documentation, and contract administration, streamlining processes for timely delivery.
- Supported the establishment and operationalization of procurement systems, policies, procedures, and controls during the company start-up phase.
- Managed procurement records and delivered status updates to management and committee members, enhancing transparency and informed decision-making.
- Ensured procurement activities adhered to governance requirements, internal policies, and approved procedures.
Education
Bachelors in - Logistics & Procurement
KCA University
Nairobi, 3012-2023
Diploma in Business Management - Purchasing & Supply Option
Kenya Institute of Management (KIM)
12-2016
Skills
- Procurement & Supply Chain Management
- Strategic Sourcing & Vendor Management
- Procurement Planning & Budgeting
- Tendering & Bid Evaluation
- Contract Management & Negotiation
- Supplier Performance Management
- Procurement Compliance & Governance
- Procurement Committee Secretariat
- Administration & Operations
- Office Administration
- Facilities Management
- Travel & Logistics Coordination
- Workshop & Event Management
- Policy Implementation
- Risk Management & Business Continuity
- Asset, Fleet & Inventory Management
- Asset Lifecycle Management
- Inventory Control & Reconciliation
- Fleet Management & Vehicle Administration
- Fixed Asset Tracking & Reporting
- Financial & Compliance Management
- Budget Monitoring
- Payment Processing & Documentation
- Donor Compliance (USAID & International NGOs)
- Delegation of Authority (DoA) Compliance
- Audit Preparation & Record Management
- Security & Risk Management
- Security Coordination
- Staff Safety Awareness
- Incident Management
- Security Briefings & Training
- Microsoft Office Suite (Advanced Excel, Word, PowerPoint, Outlook)
- Procurement Tracking Systems
- ERP & Inventory Management Systems
- Database Management
Professional Highlights
- Over 12 years of experience in procurement, logistics, administration, and operations.
- Extensive experience supporting USAID-funded and international NGO programmes.
- Procurement governance and committee secretariat experience.
- Strong knowledge of donor compliance requirements and procurement best practices.
- Experienced in start-up operations, policy implementation, and organizational systems development.
- Security Focal Person with experience coordinating organizational safety and security initiatives.
Timeline
Deputy Manager, Procurement & Administration
Stichting BRAC International
03.2025 - Current
Administration & Procurement Officer
Stichting BRAC International
03.2024 - 02.2025
Senior Administrative Assistant – Procurement, Logistics & Administration
USAID Kenya Crops & Dairy Market Systems (KCDMS) – RTI International
02.2018 - 11.2023
Office Administrator
USAID Kenya Agricultural Value Chain Enterprises (KAVES) – Fintrac Inc.
01.2015 - 01.2017
Regional Logistics Assistant
USAID Kenya Agricultural Value Chain Enterprises (KAVES) – Fintrac Inc.
01.2013 - 01.2015
Procurement Contact Person & Secretary to the Procurement Committee
BRAC Kenya Company Limited (BKCL)
Bachelors in - Logistics & Procurement
KCA University
Diploma in Business Management - Purchasing & Supply Option
Kenya Institute of Management (KIM)