Warehouse management system
Mercy Shamallah
Procurement Professional
Summary
Hardworking Procurement professional with over 2 years of experience maintaining vendor relationships to facilitate cost-effective and timely purchasing functions. Excellent negotiation and contract development skills with proficiency in microsoft warehouse system.
Overview
9
9
years of professional experience
Work History
PROCUREMENT INTERN
KENYA MEDICAL SUPPLIES AUTHORITY
05.2017 - 08.2017
- Led inventory management efforts, ensuring accurate stock levels and optimizing warehouse operations
- Successfully trained on and implemented a warehouse management system, improving efficiency in storage and retrieval processes
- Executed efficient put-away procedures using the warehouse management system, reducing handling time and improving organization
- Effectively managed re-warehousing activities, ensuring systematic storage and easy retrieval of goods
- Managed both physical and electronic receipt processes, ensuring accuracy and completeness of inventory records
- Verified products for dispatch, maintaining high standards of quality control and order accuracy
- Conducted cycle counts regularly, minimizing inventory discrepancies and ensuring accurate stock levels
- Efficiently transferred products from warehouse to distribution, supporting timely order fulfillment
- Updated proof of delivery information promptly on the system, ensuring real-time visibility of shipment statuses
- Maintained meticulous record-keeping, ensuring compliance with regulatory requirements and facilitating audit readiness
- Utilized handheld scanning devices for inventory management, improving accuracy and efficiency in data capture
- Managed the process of raising orders, ensuring timely procurement of necessary goods and services
- Prepared local purchase orders accurately, facilitating seamless procurement operations
- Contributed to tender opening sessions and evaluations, ensuring transparency and fairness in procurement processes
- Played a key role in the registration of invoices for payments, facilitating timely and accurate financial transactions
- Efficiently received and processed supplies, supporting uninterrupted operations and supply chain continuity.
- Maintained accurate records of all procurement activities for audit purposes and informed decisionmaking.
- Ensured data accuracy within the procurement system by regularly updating vendor information, contract details, and pricing agreements.
PROCUREMENT INTERN
PUBLIC PROCUREMENT REGULATORY AUTHORITY
04.2015 - 07.2015
- Streamlined local purchase order preparation, ensuring timely procurement and cost-effective purchasing
- Optimized inventory management practices, minimizing stock levels while meeting operational needs
- Efficiently processed and evaluated tenders, contributing to competitive bidding and cost savings
- Captured and maintained accurate data of trained personnel, ensuring compliance with training requirements
- Maintained meticulous records, facilitating easy retrieval of information and ensuring regulatory compliance
- Contributed valuable insights in departmental planning meetings, aligning strategies with organizational goals
- Drafted effective response letters, enhancing communication and maintaining professional correspondence standards
- Performed diverse office administrative tasks with efficiency, supporting smooth daily operations and improving productivity.
- Maintained accurate records of all procurement activities for audit purposes and informed decisionmaking.
- Ensured data accuracy within the procurement system by regularly updating vendor information, contract details, and pricing agreements.
clerical officer 1
ministry of interior and national administration
9 2022 - Current
- Excelled in stock take and stock reconciliations
- Maintained meticulous records, facilitating easy retrieval of information and ensuring regulatory compliance
- Performed clerical duties including managing calls, emails, and document preparation
- Maintained organized office files, facilitating easy retrieval of information
- Managed office supplies and equipment maintenance ensuring seamless operations.
operations, logistics, and administrative intern
Eveready East Africa PLC
11.2019 - 01.2020
- Managed store movements to optimize space and enhance inventory organization
- Ensured secure custody and maintained inventory integrity, emphasizing safety protocols
- Verified receiving documents (e.g., Bill of Lading, packing list), ensuring accuracy and completeness
- Generated Goods Received Notes (GRN) and maintained detailed bin cards for accurate inventory tracking
- Efficiently prepared purchase orders, optimizing procurement processes
- Handled picking and dispatch operations, ensuring timely delivery of stocks
- Conducted regular stock takes ensuring accurate inventory records
- Welcomed and directed visitors maintaining a professional and welcoming office environment
- Performed clerical duties including managing calls, emails, and document preparation
- Maintained organized office files, facilitating easy retrieval of information
- Managed office supplies and equipment maintenance ensuring seamless operations.
RECEPTIONIST/PROCUREMENT/ CASHIER
SELACARE HEALTH SERVICES
08.2019 - 11.2019
- Examined and approved employee expenses, ensuring accuracy and compliance with company policies
- Prepared comprehensive company financial reports, providing insights that guided strategic decision-making
- Managed bank reconciliations with precision, maintaining financial transparency and integrity
- Maintained accurate petty cash balances, ensuring accountability and efficiency in financial transactions
- Produced detailed financial management reports, facilitating informed financial planning and analysis
- Negotiated and implemented installment payment plans for clients, improving cash flow and client satisfaction
- Maintained up-to-date records of client balances, ensuring clarity in financial relationships
- Effectively follow up with clients regarding payments, reducing overdue accounts, and enhancing cash flow
- Streamlined client billing processes, ensuring prompt and accurate invoicing
- Managed receipt and inspection of goods, optimizing inventory management and operational efficiency
- Conducted thorough stock takes and reconciliations, minimizing discrepancies and ensuring accurate inventory records
- Facilitated reception duties, providing a welcoming and professional environment for clients and visitors
- Supported office equipment management, ensuring operational efficiency and reducing downtime
- Registered clients efficiently, enhancing service delivery and client relationship management
- Effectively managed external and internal communication systems, ensuring seamless information flow
- Coordinated administrative staff, fostering a collaborative and productive work environment
- Assisted in organizing and coordinating meetings, optimizing time management and decision-making processes
- Managed incoming and outgoing correspondence, ensuring timely and efficient communication.
Procurement intern
Nairobi Club
11.2017 - 01.2018
- Streamlined local purchase order process, enhancing procurement efficiency and reducing turnaround time
- Successfully negotiated favorable terms with suppliers, resulting in cost savings for the organization
- Ensured quality and accuracy through meticulous inspection and receipt of delivered goods
- Utilized requisition systems effectively, optimizing inventory management and procurement workflows
- Accurately recorded and tracked purchases on the system, maintaining up-to-date and transparent financial records
- Facilitated efficient distribution of stocks to various departments, ensuring timely supply chain management
- Played a key role in stock take and reconciliation processes, minimizing discrepancies and maintaining accurate inventory levels
- Monitored store movements and optimized space utilization, improving overall inventory management efficiency
- Ensured the security and safety of stored materials, adhering to strict safety protocols and preventing loss
- Managed issuance and rationing of stores effectively, optimizing resource allocation and minimizing waste
- Recommended disposal strategies for unserviceable stores, enhancing operational efficiency and cost-effectiveness
- Verified all receiving documents (e.g., Bill of Lading, packing list, delivery note), ensuring accuracy and completeness of records
- Generated Goods Received Notes (GRN), bin cards, and other relevant documents, maintaining comprehensive and organized documentation.
Education
Bachelor of Commerce - Logistics and supply chain management Option
Technical University of Kenya
01.2015 - 04.2017
Diploma in business studies - Procurement and supply chain management option
Technical University of Kenya
01.2012 - 04.2015
Kenya Certificate of Secondary Education - undefined
St Theresa's Girls Secondary School
01.2008 - 04.2011
Skills
Strategic sourcing
Supplier negotiation
Contract management
Microsoft Excel
Data analysis
Lean principles
Demand forecasting
Supplier Relationship Management
SAP Experience
Supply Chain Optimization
References
Luka Kibet
Deputy Director Fingerprints
National Registration Bureau
P.O box 57007- 00200 Nairobi
lukakibet836@gmail.com
0723846322
Godfred Owuoth.
Principal Compliance Officer,
Public Procurement Regulatory Authority,
P.O box 58535- 00200 Nairobi
frediconsulting@gmail.com
0721378983
Maurine Oduor
Assistant procurement officer
Kayole one health centre
P.O box 23 Sidindi
maurineoduor.mo@gmail.com
0708868899
Software
Languages
English
Proficient
C2
kiswahii
Proficient
C2
Timeline
operations, logistics, and administrative intern
Eveready East Africa PLC
11.2019 - 01.2020
RECEPTIONIST/PROCUREMENT/ CASHIER
SELACARE HEALTH SERVICES
08.2019 - 11.2019
Procurement intern
Nairobi Club
11.2017 - 01.2018
PROCUREMENT INTERN
KENYA MEDICAL SUPPLIES AUTHORITY
05.2017 - 08.2017
PROCUREMENT INTERN
PUBLIC PROCUREMENT REGULATORY AUTHORITY
04.2015 - 07.2015
Bachelor of Commerce - Logistics and supply chain management Option
Technical University of Kenya
01.2015 - 04.2017
Diploma in business studies - Procurement and supply chain management option
Technical University of Kenya
01.2012 - 04.2015
Kenya Certificate of Secondary Education - undefined
St Theresa's Girls Secondary School
01.2008 - 04.2011
clerical officer 1
ministry of interior and national administration
9 2022 - Current