Warehouse management system
Mercy Shamallah
Procurement Professional
Summary
Hardworking Procurement professional with over 2 years of experience maintaining vendor relationships to facilitate cost-effective and timely purchasing functions. Excellent negotiation and contract development skills with proficiency in microsoft warehouse system.
Overview
9
9
years of professional experience
Work History
PROCUREMENT INTERN
KENYA MEDICAL SUPPLIES AUTHORITY
05.2017 - 08.2017
- Led inventory management efforts, ensuring accurate stock levels and optimizing warehouse operations
- Successfully trained on and implemented a warehouse management system, improving efficiency in storage and retrieval processes
- Executed efficient put-away procedures using the warehouse management system, reducing handling time and improving organization
- Effectively managed re-warehousing activities, ensuring systematic storage and easy retrieval of goods
- Managed both physical and electronic receipt processes, ensuring accuracy and completeness of inventory records
- Verified products for dispatch, maintaining high standards of quality control and order accuracy
- Conducted cycle counts regularly, minimizing inventory discrepancies and ensuring accurate stock levels
- Efficiently transferred products from warehouse to distribution, supporting timely order fulfillment
- Updated proof of delivery information promptly on the system, ensuring real-time visibility of shipment statuses
- Maintained meticulous record-keeping, ensuring compliance with regulatory requirements and facilitating audit readiness
- Utilized handheld scanning devices for inventory management, improving accuracy and efficiency in data capture
- Managed the process of raising orders, ensuring timely procurement of necessary goods and services
- Prepared local purchase orders accurately, facilitating seamless procurement operations
- Contributed to tender opening sessions and evaluations, ensuring transparency and fairness in procurement processes
- Played a key role in the registration of invoices for payments, facilitating timely and accurate financial transactions
- Efficiently received and processed supplies, supporting uninterrupted operations and supply chain continuity.
- Maintained accurate records of all procurement activities for audit purposes and informed decisionmaking.
- Ensured data accuracy within the procurement system by regularly updating vendor information, contract details, and pricing agreements.
PROCUREMENT INTERN
PUBLIC PROCUREMENT REGULATORY AUTHORITY
04.2015 - 07.2015
- Streamlined local purchase order preparation, ensuring timely procurement and cost-effective purchasing
- Optimized inventory management practices, minimizing stock levels while meeting operational needs
- Efficiently processed and evaluated tenders, contributing to competitive bidding and cost savings
- Captured and maintained accurate data of trained personnel, ensuring compliance with training requirements
- Maintained meticulous records, facilitating easy retrieval of information and ensuring regulatory compliance
- Contributed valuable insights in departmental planning meetings, aligning strategies with organizational goals
- Drafted effective response letters, enhancing communication and maintaining professional correspondence standards
- Performed diverse office administrative tasks with efficiency, supporting smooth daily operations and improving productivity.
- Maintained accurate records of all procurement activities for audit purposes and informed decisionmaking.
- Ensured data accuracy within the procurement system by regularly updating vendor information, contract details, and pricing agreements.
clerical officer 1
ministry of interior and national administration
9 2022 - Current
- Excelled in stock take and stock reconciliations
- Maintained meticulous records, facilitating easy retrieval of information and ensuring regulatory compliance
- Performed clerical duties including managing calls, emails, and document preparation
- Maintained organized office files, facilitating easy retrieval of information
- Managed office supplies and equipment maintenance ensuring seamless operations.
operations, logistics, and administrative intern
Eveready East Africa PLC
11.2019 - 01.2020
- Managed store movements to optimize space and enhance inventory organization
- Ensured secure custody and maintained inventory integrity, emphasizing safety protocols
- Verified receiving documents (e.g., Bill of Lading, packing list), ensuring accuracy and completeness
- Generated Goods Received Notes (GRN) and maintained detailed bin cards for accurate inventory tracking
- Efficiently prepared purchase orders, optimizing procurement processes
- Handled picking and dispatch operations, ensuring timely delivery of stocks
- Conducted regular stock takes ensuring accurate inventory records
- Welcomed and directed visitors maintaining a professional and welcoming office environment
- Performed clerical duties including managing calls, emails, and document preparation
- Maintained organized office files, facilitating easy retrieval of information
- Managed office supplies and equipment maintenance ensuring seamless operations.
RECEPTIONIST/PROCUREMENT/ CASHIER
SELACARE HEALTH SERVICES
08.2019 - 11.2019
- Examined and approved employee expenses, ensuring accuracy and compliance with company policies
- Prepared comprehensive company financial reports, providing insights that guided strategic decision-making
- Managed bank reconciliations with precision, maintaining financial transparency and integrity
- Maintained accurate petty cash balances, ensuring accountability and efficiency in financial transactions
- Produced detailed financial management reports, facilitating informed financial planning and analysis
- Negotiated and implemented installment payment plans for clients, improving cash flow and client satisfaction
- Maintained up-to-date records of client balances, ensuring clarity in financial relationships
- Effectively follow up with clients regarding payments, reducing overdue accounts, and enhancing cash flow
- Streamlined client billing processes, ensuring prompt and accurate invoicing
- Managed receipt and inspection of goods, optimizing inventory management and operational efficiency
- Conducted thorough stock takes and reconciliations, minimizing discrepancies and ensuring accurate inventory records
- Facilitated reception duties, providing a welcoming and professional environment for clients and visitors
- Supported office equipment management, ensuring operational efficiency and reducing downtime
- Registered clients efficiently, enhancing service delivery and client relationship management
- Effectively managed external and internal communication systems, ensuring seamless information flow
- Coordinated administrative staff, fostering a collaborative and productive work environment
- Assisted in organizing and coordinating meetings, optimizing time management and decision-making processes
- Managed incoming and outgoing correspondence, ensuring timely and efficient communication.
Procurement intern
Nairobi Club
11.2017 - 01.2018
- Streamlined local purchase order process, enhancing procurement efficiency and reducing turnaround time
- Successfully negotiated favorable terms with suppliers, resulting in cost savings for the organization
- Ensured quality and accuracy through meticulous inspection and receipt of delivered goods
- Utilized requisition systems effectively, optimizing inventory management and procurement workflows
- Accurately recorded and tracked purchases on the system, maintaining up-to-date and transparent financial records
- Facilitated efficient distribution of stocks to various departments, ensuring timely supply chain management
- Played a key role in stock take and reconciliation processes, minimizing discrepancies and maintaining accurate inventory levels
- Monitored store movements and optimized space utilization, improving overall inventory management efficiency
- Ensured the security and safety of stored materials, adhering to strict safety protocols and preventing loss
- Managed issuance and rationing of stores effectively, optimizing resource allocation and minimizing waste
- Recommended disposal strategies for unserviceable stores, enhancing operational efficiency and cost-effectiveness
- Verified all receiving documents (e.g., Bill of Lading, packing list, delivery note), ensuring accuracy and completeness of records
- Generated Goods Received Notes (GRN), bin cards, and other relevant documents, maintaining comprehensive and organized documentation.
Education
Bachelor of Commerce - Logistics and supply chain management Option
Technical University of Kenya
01.2015 - 2017.04
Diploma in business studies - Procurement and supply chain management option
Technical University of Kenya
01.2012 - 2015.04
Kenya Certificate of Secondary Education - undefined
St Theresa's Girls Secondary School
01.2008 - 2011.04
Skills
Strategic sourcing
References
Luka Kibet
Deputy Director Fingerprints
National Registration Bureau
P.O box 57007- 00200 Nairobi
lukakibet836@gmail.com
0723846322
Godfred Owuoth.
Principal Compliance Officer,
Public Procurement Regulatory Authority,
P.O box 58535- 00200 Nairobi
frediconsulting@gmail.com
0721378983
Maurine Oduor
Assistant procurement officer
Kayole one health centre
P.O box 23 Sidindi
maurineoduor.mo@gmail.com
0708868899
Software
Languages
English
Proficient
C2
kiswahii
Proficient
C2
Timeline
operations, logistics, and administrative intern
Eveready East Africa PLC
11.2019 - 01.2020
RECEPTIONIST/PROCUREMENT/ CASHIER
SELACARE HEALTH SERVICES
08.2019 - 11.2019
Procurement intern
Nairobi Club
11.2017 - 01.2018
PROCUREMENT INTERN
KENYA MEDICAL SUPPLIES AUTHORITY
05.2017 - 08.2017
PROCUREMENT INTERN
PUBLIC PROCUREMENT REGULATORY AUTHORITY
04.2015 - 07.2015
Bachelor of Commerce - Logistics and supply chain management Option
Technical University of Kenya
01.2015 - 2017.04
Diploma in business studies - Procurement and supply chain management option
Technical University of Kenya
01.2012 - 2015.04
Kenya Certificate of Secondary Education - undefined
St Theresa's Girls Secondary School
01.2008 - 2011.04
clerical officer 1
ministry of interior and national administration
9 2022 - Current
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