Mercy Ngunga

Payable Accountant;

• Processing of Supplier Invoices; ensure supplier invoices have been posted to the correct accounts and in the correct currency.

• Posting of supplier payments in the system as and when they are issued.

• Prepare payment plan schedule and updating it on a weekly basis.

• Maintaining Supplier Master Data. Account opening of Supplier accounts after due diligence and approval from Procurement. Update and clean up all current supplier accounts to ensure supplier ageing is correct.

• Prepare and reconcile fuel reports on a monthly basis.

• Reconcile stocks after the stock take exercise is done.

• Ensure import costing is done on a monthly basis and the import account reconciled 100%.

Assist in preparation of Audit Schedules.

Receivable accountant:

• Responsible for overseeing the credit management of the

Organization.

• Manage Accounts receivables and maintain an accurate aging

report on timely basis.

• Ensure all accounts are within their credit limits and all credit

facilities are authorized.

• Monitoring debtor balances to ensure a reduction in debtors DSO.

• Processing of Customer receipts, taxes withheld in the customer

accounts.

•Reconciliation of customer and Bank accounts and sending of

customer statements on time.

•Preparing weekly and monthly reports that show the cash forecasts and collection summaries.

General Ledger Accountant:

• VAT - Maintain the VAT account. Ensure returns are filed on a monthly basis, Liaise with Suppliers/KRA on any inconsistencies and ensure VAT account is tallying to the Bio and Ma Cuisine Trial Balances. •Withholding VAT - Maintain W/VAT for all customers and ensure their accounts are reconciled for W/VAT; for Bio and Ma Cuisine.

• General Ledger Accounting - Trial Balance reconciliation, Trial Balance accounts Provisions, Depreciation posting, Audit provisions, Royalties, Export Consultancy fees and all other ledgers.

• Receive material for the various stores in the SAP system stores department and advise payments to Suppliers.

• Expense utilization reports - variance tracking against Budget with commentary.

• Lead and co-ordinate the month end Closing (MEC) process to ensure on time, in full and accurate reporting.

Treasury Accountant:

• I maintain the Cash, Bank, bank Loans and any other financial instruments maintained by Royal Converters Limited
• I ensure all financial transactions are paid on time by processing payments either by online banking, cheque writing, or funds transfer through the bank
• Ensure the bank statements are reconciled with the Company's financial statements.
• Coordinate the cashflow planning process and ensure the projections for Payable and receivables and accurate.
• Maintain the petty cash account and ensure cash at hand is reconciled on a weekly basis.
• Assist in preparation of Audit Schedules.

• Managed VAT, Withholding VAT, and income tax compliance, ensuring timely filings, reconciliations, and liaison with KRA, suppliers, and customers
• Oversaw general ledger accounting and trial balance integrity, including provisions, depreciation, audit provisions, royalties, and consultancy fees
• Led and coordinated the Month-End Closing (MEC) process to deliver accurate and timely financial reports
• Prepared budget utilization and variance analysis reports, providing management with actionable financial insights
• Supervised pricing calculations and supplier payments, including raw milk pricing in collaboration with laboratory and stores departments
• Strengthened internal controls, compliance, and audit readiness across operations
• Supported administrative functions, ensuring efficient coordination between finance, procurement, and operations

• As head of Ma cuisine, it's my responsibility to co-ordinate the end-to-end operations of Ma Cuisine (Production, Operations, Finance, Procurement, Sales, Audit,) from a finance point of view and ensure all tasks are executed seamlessly.

• Tasked in maintaining Cash, Bank, MPESA, Loans and any other financial instruments maintained by Bio Food Products.
• I ensure all financial transactions are paid on time by processing payments either by online banking, cheque writing, or funds transfer through MPESA.
• Ensure the bank statements are reconciled with the Company's financial statements.
• Coordinate the cashflow planning process and ensure the projections for Payable and receivables and accurate.
• Maintain the petty cash account and ensure cash at hand is reconciled on a daily basis.
• Assist in preparation of Audit Schedules.

• VAT - Maintain the VAT account. Ensure returns are filed on a monthly basis, Liaise with Suppliers/KRA on any inconsistencies and ensure VAT account is tallying to the Bio and Ma Cuisine Trial Balances.
• Withholding VAT - Maintain W/VAT for all customers and ensure their accounts are reconciled for W/VAT; for Bio and Ma Cuisine.
• Income Taxes - W/tax and Instalment tax; Bio and Ma Cuisine.
• General Ledger Accounting - Trial Balance reconciliation, Trial Balance accounts Provisions, Depreciation posting, Audit provisions, Royalties, Export Consultancy fees and all other ledgers.
• Lead and co-ordinate the month end Closing (MEC) process to ensure on time, in full and accurate reporting.
• Compute the milk prices in liaison with the laboratory and Raw Material stores department and advise payments to Suppliers.
• Expense utilization reports - variance tracking against Budget with commentary.

• Processing of Supplier Invoices; ensure supplier invoices have been posted to the correct accounts and in the correct currency.
• Posting of supplier payments in the system as and when they are issued.
• Prepare payment plan schedule and updating it on a weekly basis.
• Maintaining Supplier Master Data. Account opening of Supplier accounts after due diligence and approval from Procurement. Update and clean up all current supplier accounts to ensure supplier ageing is correct.
• Prepare and reconcile fuel reports on a monthly basis.
• Reconcile stocks after the stock take exercise is done.
• Ensure import costing is done on a monthly basis and the import account reconciled 100%.
• Assist in preparation of Audit Schedules.

• Responsible for overseeing the credit management of the Organization.
• Manage Accounts receivables and maintain an accurate aging report on timely basis.
• Ensure all accounts are within their credit limits and all credit facilities are authorized.
• Monitoring debtor balances to ensure a reduction in debtors DSO.
• Processing of Customer receipts, taxes withheld in the customer accounts.
• Negotiate payment terms with Customers.
• Reconciliation of customer and Bank accounts and sending of customer statements on time.
• Preparing weekly and monthly reports that show the cash forecasts and collection summaries.

• Responsible for opening up bank accounts for new clients, sensitize the people about the importance of banking with the agency services, inform the new and existing clients of the new products offered by the Equity Bank through the agencies as well as offering deposit and withdrawal services to the Equity bank customers and those affiliated to the bank.
• Conduct daily reconciliations thus maintaining a steady cash flow at the agency.