Mercy Mwanzia

• Supports department objectives by participating in cross-functional projects with other departments as needed.
• Handles Accounts Payable and manages cash flow effectively, ensuring all company liabilities are met in a timely manner.
• Collaborates with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
• Maintains compliance with state and local tax laws by staying informed about changes and filing all required forms accurately and promptly. i.e Payroll statutory deductions, VAT, W/VAT and income tax.
• Assists in Implementing effective cost control measures to minimize overspending without sacrificing quality or service levels. Leveraging finance knowledge to strengthen controls and improve transparency. This involves closely monitoring budget vote lines.
• Aids in financial decision-making capabilities by providing timely, accurate information to management through regular performance reports and ensuring financial reporting accuracy through meticulous data analysis and reconciliation.
• Provides critical support during system upgrades or conversions by working closely with IT staff to ensure minimal disruption to daily operations.
• Maintains up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
• Maintains integrity of general ledger and chart of accounts.
• Trains new employees on accounting principles and company procedures.

Additional duties

Reliever to the Principal Accountant and handles all duties appertaining to the role.

Accounts Payable

• Accurately review and process vendor invoices
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.
• Address and respond to vendor enquiries and complaints.
• Generate payables reports monthly, quarterly, and annually.
• Passing payroll journals and preparing payroll payment vouchers.
• Prepare vendors payment vouchers and follow-up for payment.

Key achievements

• Efficiently prepared and presented a report for Pending bills during the 2020 Covid-19 pandemic.
• Involved in improving accounting system and initiating corrective actions.

Budget and Vote Book
• Coordinate budget schedule and review budgets received from all departments.
• Enter individual budgets into master budget.
• Import budgets into accounting system.
• Monitor monthly reports for budget to actual variances and research discrepancies.

• Voting all receipts and monitor expenses on a daily basis.
• Approve stores requisition notes (SRN), purchase requisition forms (PRF) and local
purchase orders (LPO).

• Organize data into multiple spreadsheets to streamline data.

Key achievements

After performance appraisal, I Qualified for The Management Accounting & Strategy Conference 2023 (ICPAK)

Monthly Reporting and Annual Financial Reports
• Assist in preparing monthly P&L Reports used by management in decision making.
• Develop account reconciliations, journal entries, data compilation and analyses ensuring accuracy and timely delivery.
• Prepare schedules with detailed information to aid in preparation of financial reports.
Key achievements

Deloitte Certificate of achievement; Improving efficiency in Public Financial Management & Reporting FY 2016/2017

Other Duties

Deputy to the head of accounts, therefore handles all duties appertaining to the office. This includes but not limited to; overseeing the daily operations of the accounting department.

VAT & Withholding VAT

• Stayed on top of applicable government Vat tax requirements to minimize legal and financial risks.
• Prepared and filed VAT and W/VAT on the KRA ITAX system.

Payroll bi-product processing

• Received payroll by product from the human Resources department and prepared the relevant journal voucher to capture the expense.
• Prepared statutory deductions payment vouchers on time to avoid penalties i.e. PAYE,NHIF,NSSF, Pension

Imprest Processing and Accounting

• prepared the imprest payment vouchers to ensure staff payments are on time.
• ensured staff extended imprests accounted for them afterwards by providing subsistence receipts.

Monthly bank reconciliation

Ensuring the bank statement and cash book balances were up to date by confirming postings of payments, withdrawals and bank charges.

Application and Processing of Licenses

• Ensured all licences are valid and ensured payment for fees was done on time.
• Followed up with county officials to ensure inspection was done efficiently

Other duties

-Prepared EFT, staff reimbusements and float reimbursements

-Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.

-Reported financial data and updated financial records in ledgers and journals.

-Developed working relationships with associates, employees of other departments and representatives of other organizations.

Key Achievements
• Involved in the company’s transition from manual filing of PAYE, VAT and Withholding Vat to KRA ITAX.

• Worked closely with shift manager to solve problems and handle customer concerns.
• Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
• Worked flexible schedule and extra shifts to meet business needs.
• Confirmed reservations for guests.
  
• Registered and checked-in guests ensuring proper room allocation.
  
• Informed guests of hotel rates and services.
  
• Answered and directed incoming calls.
• Liaised with necessary staff including housekeeping and maintenance to address any problems or complaints made by guests.
• Completed and maintained any incident reports, daily activity reports or other reports requested by management.
• Closed guest accounts who checked-out.
• Enforced rules and policies of the hotel

Key responsibilities
• Performed all hotel cashiering functions as per the laid down policies.