MAXIMILLAN MUTUGI
Human Resource & Payroll Officer
Nairobi
Summary
Experienced Human Resource Officer with a proven track record in employee recruitment, Inventory Control and effective payroll management. Adept at fostering positive employee relations and skilled in HRIS administration. Proactive and detail-oriented with a commitment to driving organizational success
Overview
9
9
years of professional experience
6
6
years of post-secondary education
Work History
Human Resource & Payroll Officer
Bliss Healthcare Ltd
Nairobi
06.2024 - 03.2025
- Mitigate payroll risks and maintain error-free processing while achieving full budgetary control of manpower costs.
- Control and manage overtime and locum expenses effectively.
- Ensure full statutory and policy compliance.
- Maintain thorough documentation and clearance processes, including 100% accurate closure and secure storage of employee exit files and uploading of FNF pay slips.
- Oversee and manage staff welfare, including processing of airtime allowances, intern salaries, salary advances, and sacco membership administration with related payroll deductions, while providing regional support to address staff-related concerns.
- Act as the company's representative in legal matters where needed.
- Provide regional support to address all staff-related concerns.
- Ensure attendance discrepancies are communicated to staff before monthly payroll processing for timely corrections
- Maintain an up-to-date final dues tracker and report on continuous absences exceeding 5 days monthly.
- Ensured accuracy in employee records for thorough payroll management.
- Managed payroll input, processes, submissions and audit for timely payment of over 1000 employees.
- Resolved employee queries regarding payslips, contributing to better communication within the organization.
- Reported on payroll activities for financial and operational recordkeeping and decision-making.
Human Resource& Admin Officer
Nmc Ferility Kenya Ltd
Nairobi
08.2023 - 05.2024
- Maintain and update the License Register to ensure compliance and timely renewals.
- Oversee disciplinary casework, hearings, and documentation while ensuring timely resolution of disputes and grievances.
- Organize and track training sessions while maintaining attendance records and evaluating their effectiveness.
- Achieve 100% staffing for regular employees, locums, expats and consultants while managing transfers within one week and closing vacancies within 30 days as per recruitment SOP.
- Complete onboarding within two days with proper reference checks while maintaining 100% compliance with staff files, contracts, licenses, and JDs.
- Maintain a monthly attrition rate of less than 2% while evaluating retention rates and feedback from HoDs to ensure quality hires.
- Ensure at least 85% leave utilization while maintaining updated leave schedules.
- Improved operational efficiency through effective schedule management, including coordinating board meetings, travel itineraries and agenda plans for the CEO and Expats
- Coordinate housing, travel arrangements, visa and flight bookings for expats while working with the legal team to facilitate work permits and special passes for a seamless onboarding process.
- Manage petty cash and route plans for the business management team
- Provide HR support to clinic staff and resolve issues as they arise.
- Organized team-building activities for increased camaraderie amongst staff members.
HRIS ADMIN/EMPLOYEE HELP SUPPORT OFFICER
Bliss Healthcare Ltd
09.2020 - 07.2023
- Led the development, testing, and successful implementation of the HR Management Information System (HRMIS), improving process efficiency by 80 %.
- Ensured 100% data security compliance by managing access permissions and user rights.
- Conducted system training for 200 + employees monthly, enhancing user adoption and proficiency.
- Improved attendance and leave management accuracy by 100% through automated tracking.
- Resolved 50 + employee queries monthly, ensuring timely HRMS support.
- Achieved 98% biometric compliance across all 62 locations.
- Managed ticketing and issue resolution, reducing system downtime by 50 %.
- Maintained 100% compliance with HR records management policies.
Store supervisor& Receiving Clerk
Tusker Mattresses Ltd
05.2016 - 03.2020
- Supervised goods receiving and dispatch, ensuring 99% inventory accuracy through regular stock checks and reconciliation.
- Coordinated stock management with vendors and internal teams, optimizing inventory turnover and reducing overstock by 20%.
- Trained and coached 50+ store staff, enhancing performance and customer service efficiency.
- Implemented inventory control measures, reducing shrinkage by 15% through reconciliation of system and physical balances.
- Conducted surprise audits across departments, ensuring 100% compliance with operational processes and minimizing discrepancies.
- Reviewed and signed off on local purchase orders, maintaining an optimal balance between order quantities and inventory turnover rates.
- Prepared and analyzed daily sales reports, consignment reports, and inventory summaries, enabling data-driven decision-making.
- Managed back-office administration, verifying 100% accuracy of purchase documents and ensuring compliance with procurement procedures.
Education
Certificate Section two - Certified Public Acccountant
Vision institute of professionals
Nairobi, Nairobi Province 01.2017 - 12.2018
Bsc - Purchasing and supplies Management
Dedan Kimathi University Of Technology
09.2011 - 07.2015
Skills
Payroll Management
Timeline
Human Resource & Payroll Officer
Bliss Healthcare Ltd
06.2024 - 03.2025
Human Resource& Admin Officer
Nmc Ferility Kenya Ltd
08.2023 - 05.2024
HRIS ADMIN/EMPLOYEE HELP SUPPORT OFFICER
Bliss Healthcare Ltd
09.2020 - 07.2023
Certificate Section two - Certified Public Acccountant
Vision institute of professionals
01.2017 - 12.2018
Store supervisor& Receiving Clerk
Tusker Mattresses Ltd
05.2016 - 03.2020
Bsc - Purchasing and supplies Management
Dedan Kimathi University Of Technology
09.2011 - 07.2015
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