MAUREEN RACHUONYO
Supply Chain
NAIROBI
Summary
Detail-oriented professional promoting expertise in supply chain management. Confident Supply Chain Specialist with a background in tracking products from vendor shipments to the consumer pipeline and knowledgeable in procurement, logistics, inventory control, warehousing, managing vendor relations, tracking products and the methods needed to obtain the best pricing.
Overview
15
15
years of professional experience
16
16
years of post-secondary education
Work History
Procurement Officer
United States International University Africa, USIU
Nairobi
02.2022 - 08.2022
- Drafting of RFQs RFPs & dispatch to prospective Vendors
- Monitors budget estimates, funding allocations/expenditures etc
- Reports on status/progress
- Work with User departments to develop specifications on goods/services required
- Coordinate the opening of Quotations/Proposals/Bids from vendors
- Provide secretariat services to tender opening & technical evaluation committees
- Preparation of online requisitions for LPOs to vendors after approval
- Vendor vetting, registration, evaluation, selection & management
- Carry out Market survey
- Preparation of procurement Reports
- Contract Administration
- Procure good/services as per the university policies & procedures
- Advice departments on the purchasing budgetary allocations, utilizations & variance
- Liaise with overseas vendors & clearing argents to ensure all import regulations & laws are met on the process of buying overseas
- Verifying payment checklist ensure all supporting document are attached to facilitate payment
- Coordinate disposal of obsolete stocks/assets as per University procurement & disposal policy
- Verifying the availability of stores; Receiving stores requisition from users; Stock-taking; Reporting shortages and losses; Taking part in inspection and receiving of goods
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Built relationships with vendors to negotiate ideal terms for purchases.
- Procured materials for squadron maintenance and repair services.
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Developed and strengthened supplier relationships.
- Maintained current understanding of pricing structures, market conditions and trends in industry.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
Procurement Assistant
United Nations Organization Stabilization Mission In The DR Congo (MONUSCO
Goma
07.2015 - 12.2018
- Planned, developed and managed all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g ICT, electronic equipment, vehicles, medicines, foodstuffs, office supplies, construction etc.), taking into account local economic and other conditions
- Advised requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle
- Prepared/oversaw preparation and distribution of invitations to tender and managed all aspects of bid/proposal evaluations
- Formulated strategies and designed innovative solutions to resolve issues/conflicts for complex procurement projects
- Established/maintained work program and schedule for ongoing contracts/newly-planned ones
- Participated in negotiations with senior supplier representatives; signs procurement orders up to authorized limit, and in cases where the amount exceeds authorized signature, prepares submissions to Contracts Committee for review & subsequent approval by authorized official
- Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
- Conducted market research to keep abreast of market developments; researched and analyzed statistical data and market reports on the world commodity situation, production patterns and availability of goods and services
- Identified new technologies, products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program
- Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations
- Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies, inputs and services.
- Prepared variety of procurement-related documents, contracts, communication, guidelines etc
- Assisted in evaluating and analyzing offers received from suppliers and service providers.
- Exercised discretion when dealing with confidential and sensitive matters.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
Demand and Inventory Assistant
United Nations Organization Stabilization Mission In The DR Congo (MONUSCO)
Goma
07.2014 - 06.2015
- Analyzed inventory performance trends to ensure that on-hand stock levels and stock re-order points are appropriate for the level of mission operations
- Participated in the acquisition and the drafting of preliminary specifications for requirements, preparation of technical evaluation committees and presentations to Committee on Contracts
- Ensured accurate tracking of existing fixed assets and implements and monitors the periodic physical verification review process
- Provided accurate responses to management on accurate stock levels, inventory turnover, surplus and inventory statistics
- Monitored implementation of KPIs and preparing reports and trend analysis
- Ensured the necessary control, accounting and management mechanisms of mission assets and verifying inventory stock levels based on demand history
- Generated reports from Business Object Reporting System and submit as and when required
- Ensured mission stock accounts are in compliance with the appropriate guidance and KPI
- Identified anomalies in the inventory list and render immediate rectification
- Received authorized on-line requisitions for stores supplies from Chiefs of Section/Head Units; verify the requisitions and issue in accordance with Sections'/Units' monthly requirements; ensure supplies are issued to requesting offices as per approved requisitions without delay
- Monitored stocks in the stores; Conduct regular stock taking of expendable items in the supply stores and prepare reports on discrepancies observed; Inform Logistics/Supply Officers on supplies which require stock replenishment in a timely manner
- Planned well in advance on expected delivery of supplies in order to maintain adequate storage facilities for in-coming goods; Implement Quality Control/Assurance (QC/QA) to ensure the contractual terms, costs and schedules
- Assisted in raising requisitions for services and items required by the Life Support shelves;
- Conducted periodic inventory verification of UN serialized/non-serialized item, update records in Umoja by processing issue vouchers to end-users for purpose of transparency accountability
- Assisted in coordinating with relevant parties in rations supply chain i.e. Rations supply, warehouses, vehicles to ensure that food delivery procedures are in line with stated QA, health, hygiene requirements and terms and conditions in the rations supply contract;
- Liaised with end-users on donation of UNOE to the Government of DRC, UN Agencies etc
- Capacity Development through coaching mentoring and on-the-job training to supporting staff
- Liaised with Government agencies on disposal of UNOE to the prospective buyers
- Collaborated with the procurement team to establish steady supply of inventory.
- Completed stock inventories to identify and address issues negatively impacting controls.
- Established protocols to use for inventory control and management, streamlining internal process.
- Developed inventory reports to provide management with comprehensive data on inventory levels.
- Monitored inventory to maintain sufficient supply levels to meet business and customer needs.
- Drafted and managed work and shipping orders, bills of lading, and shipping route materials for accurate and compliant recordkeeping.
- Processed required paperwork to expedite handling of shipped and received goods.
Logistics Assistant
DHL Supply Chain (K) Ltd
Nairobi
08.2009 - 05.2014
- Planned and supervised shipments from production to end-user and scheduled daily and weekly routes.
- Integrated logistic systems into company processes to improve operations and manage work orders and price changes.
- Performed regular audits and assessments of logistics processes to identify weaknesses, improve supply chain operations and minimize waste.
- Prepared and documented shipment activities and cargo movements to enable tracking history and maintain accurate records.
- Generated, distributed and filed copies of all billing paperwork.
- Worked with vendors to schedule daily pickups and weekly deliveries.
- Oversaw daily inventory counts to maintain data accuracy.
- Prepared reports tracking information such as purchase orders, inventory numbers and invoicing activities.
- Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
- Verified transactions, product orders and shipping dates and entered information into databases and reports.
- Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing.
- Generated documentation and information required for customer shipments.
- Registered vendors and customers on database to maintain updated roster.
- Tracked orders and notified customers of status or potential delays.
- Assisted in development and implementation of logistics policies and procedures to provide roadmap for daily operations.
- Monitored inbound and outbound freight operations to establish timely delivery of packages.
- Negotiated freight rates with third-party vendors to acquire cost-effective contracts.
- Generated monthly performance reports to track and analyze shipping trends.
- Researched industry to analyze competitors, understand market conditions and identify trends, opportunities and threats.
- Coordinated driver dispatch to accomplish daily delivery requirements.
Logistics Agent
DHL Express Logistics Centre
Nairobi
07.2007 - 07.2009
- Managed inventory levels to verify availability of stock for customer orders.
- Monitored inbound and outbound freight operations to establish timely delivery of packages.
- Conducted investigations to resolve issues related to logistics and cargo movements.
- Developed strategies to optimize utilization of available resources.
- Registered vendors and customers on database to maintain updated roster.
- Generated monthly performance reports to track and analyze shipping trends.
- Managed loading, unloading, movement, and sorting of supplies to keep deliveries on schedule.
- Maintained excellent working relationships with customers by efficiently responding to inquiries and complaints.
- Prepared and presented reports to management on logistics performance.
- Devised routing plans and schedules to facilitate safe and timely delivery of goods.
- Updated and maintained databases to track shipments and inventory.
- Strategized best methods and tactics for efficient storage and handling of materials.
- Negotiated contracts to secure favorable rates and terms.
- Monitored performance of logistics operations to identify areas for improvement.
- Identified opportunities for inventory reductions.
- Coordinated shipments and tracked progress to facilitate timely delivery.
- Developed and implemented strategies to reduce costs and improve quality of service.
- Built and established relationships with staff and vendors.
- Analyzed customer requirements and provided customized logistics solutions.
Education
Master of Science - Supply Chain Mgt
University of Nairobi
Nairobi, Kenya 04.2019 - 04.2023
No Degree - Procurement
Chartered Institute of Procurement & Supply
UK 04.2017 - 04.2018
Bachelor of Science - Procurement & Contract Mgt
Jomo Kenyatta University of Agriculture & Technology (JKUAT)
Nairobi, Kenya 04.2014 - 04.2017
No Degree - Purchasing, Procurement, And Contracts Management
Chartered Institute of Procurement & Supply
UKDiploma - Human Resource Management
Moi University
Eldoret - Kenya 01.2012 - 04.2013
International Advanced Diploma - Logistics and Transport
Chartered Institute of Logistics And Transport (CILT)
UK 01.2009 - 04.2010
Professional Diploma - Logistics and Transport
Chartered Institute of Logistics And Transport
UK 01.2008 - 12.2008
Kenya Certificate of Secondary Education - High School Diploma
Kayole Mixed High School
Nairobi 01.1997 - 04.2001
Skills
Profound ability to multi-task and accomplish instructions with minimal supervisionundefined
Timeline
Procurement Officer
United States International University Africa, USIU
02.2022 - 08.2022
Master of Science - Supply Chain Mgt
University of Nairobi
04.2019 - 04.2023
No Degree - Procurement
Chartered Institute of Procurement & Supply
04.2017 - 04.2018
Procurement Assistant
United Nations Organization Stabilization Mission In The DR Congo (MONUSCO
07.2015 - 12.2018
Demand and Inventory Assistant
United Nations Organization Stabilization Mission In The DR Congo (MONUSCO)
07.2014 - 06.2015
Bachelor of Science - Procurement & Contract Mgt
Jomo Kenyatta University of Agriculture & Technology (JKUAT)
04.2014 - 04.2017
Diploma - Human Resource Management
Moi University
01.2012 - 04.2013
Logistics Assistant
DHL Supply Chain (K) Ltd
08.2009 - 05.2014
International Advanced Diploma - Logistics and Transport
Chartered Institute of Logistics And Transport (CILT)
01.2009 - 04.2010
Professional Diploma - Logistics and Transport
Chartered Institute of Logistics And Transport
01.2008 - 12.2008
Logistics Agent
DHL Express Logistics Centre
07.2007 - 07.2009
Kenya Certificate of Secondary Education - High School Diploma
Kayole Mixed High School
01.1997 - 04.2001
No Degree - Purchasing, Procurement, And Contracts Management
Chartered Institute of Procurement & Supply
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