Mary Waweru
Nairobi
Summary
Human Capital and HR Operations Specialist with 5+ years of experience supporting organizations across manufacturing, technology, legal, and education sectors. Strong background in payroll administration, timesheet management, employee records management, labor law compliance, HR policy development, and employee relations. Proven ability to reduce operational risk, support litigation resolution, and align people operations with business objectives. MBA (HRM) holder, IHRM member, and pursuing CHRP certification.
Overview
7
7
years of professional experience
2
2
Certifications
Work History
Human Capital Specialist
Powerful Concrete Ltd
Nairobi
05.2025 - Current
- Manage and validate 100% employee timesheets weekly, ensuring accurate payroll inputs and minimizing discrepancies.
- Coordinate end-to-end payroll processing for permanent and casual staff, ensuring timely and compliant payments.
- Administer weekly staff allowances and track disbursements, maintaining zero variance between approvals and payments.
- Compute and process sales and performance-based commissions, ensuring accuracy and transparency.
- Maintain employee records and HR documentation, ensuring compliance with statutory, audit, and internal requirements.
- Draft and issue employment contracts for all employees, standardizing terms and mitigating legal risk.
- Develop and update HR policies and procedures to strengthen governance and labor law compliance.
- Support management in resolving employment-related lawsuits, successfully settling multiple cases out of court, reducing legal exposure and costs.
People and Operations Specialist
Ona Ltd
Nairobi
05.2023 - 03.2025
- Led HR operations for a 60-person global team within a tech-driven social enterprise.
- Optimized recruitment and onboarding processes, successfully hiring 15 professionals in engineering and data analytics roles.
- Coordinated work permit applications for international employees, achieving 100% compliance in expatriate management.
- Reduced operational costs by 20% through process automation and vendor contract negotiations.
- Increased employee engagement and satisfaction by 30% through culture-building and engagement initiatives.
- Designed and delivered 10+ staff workshops on digital health and data management.
- Strengthened HR policies and procedures to support organizational scale-up and global best practices.
Office Administrator
Kibatia & Co Advocates LLP
Nairobi
07.2020 - 04.2023
- Oversaw daily administrative operations for a 23-employee law firm, improving office efficiency by 80%.
- Ensured compliance with legal documentation and regulatory standards across practice areas.
- Implemented digital filing systems, reducing document retrieval time by 25%.
- Negotiated vendor contracts, achieving 10% cost savings on office supplies and services.
- Supported onboarding and staff integration initiatives, improving retention by 30%.
- Managed budgeting and expense tracking, resulting in 5% annual cost savings.
Office Administrator & Head of People
Dykaan College
Juja
01.2019 - 06.2020
- Directed administrative and people operations for an institution serving 500+ students annually.
- Recruited and onboarded 20 faculty and staff, supporting academic performance and compliance.
- Ensured adherence to national accreditation and Ministry of Education standards, passing audits successfully.
- Implemented student feedback systems, increasing satisfaction rates by 25%.
- Organized 10+ workshops and seminars annually to enhance student and staff engagement.
- Reduced operational costs by 15% through workflow automation and digital solutions.
- Improved student retention by 10% through effective facility management and policy enforcement.
Education
MBA - Human Resources Management
Kenyatta University
Nairobi, Kenya07-2024
BBA - Human Resources Management
Kiriri University
Nairobi, Kenya12-2018
Certified Human Resource Professional (CHRP) -
College of Human Resource Management
Nairobi, KenyaSkills
Human Capital Management, HR Operations, Payroll Administration, Timesheet Management, Compensation & Benefits, Allowance & Commission Processing, Employee Records Management, HR Documentation, Employment Contract Management, HR Policy Development, Labor Law Compliance (Kenya), Employee Relations, Disciplinary & Grievance Handling, Litigation Support, Out-of-Court Settlements, Risk & Compliance Management, HR Audits, HRIS & Payroll Systems, Microsoft Excel, Confidential Data Handling, Process Improvement, Stakeholder & Legal Liaison
Languages
English
Proficient (C2)
C2
Swahili
Proficient (C2)
C2
Certification
Member, Institute of Human Resource Management (IHRM)
Timeline
Human Capital Specialist
Powerful Concrete Ltd
05.2025 - Current
People and Operations Specialist
Ona Ltd
05.2023 - 03.2025
Office Administrator
Kibatia & Co Advocates LLP
07.2020 - 04.2023
Office Administrator & Head of People
Dykaan College
01.2019 - 06.2020
MBA - Human Resources Management
Kenyatta University
BBA - Human Resources Management
Kiriri University
Certified Human Resource Professional (CHRP) -
College of Human Resource Management