Mary Mkoji

Work History

Project Management Officer

ActionAid International

Nairobi, Kenya

04.2020 - 12.2020

Supported on planning and coordination of multi-country project teams across five countries reporting to the international project management team and donor, thus ensure timely report reviews and submissions including successful submission of three quarterly reports and one final annual submission.
Supported MEL Coordinator and Communication specialist to ensure project evidence and learning are captured and will be useful after project ends. This included successful development and delivery of an online POWER learning hub.
Supported project finance with procurement and contract management including raising invoices and payments as well as supplier/consultant management and communication.
Led the review of progress against the project closure plans by supporting project country teams to coordinate and complete specific project closure activities including project documentation and archiving, project sustainability, asset management among others.
Managed, liaised and directed multi-country teams to ensure project closure compliance requirements set by the donors were met. This contributed to the reduction of risk and adverse impacts on the project and project communities.
Supported the international project manager with planning and coordinating for all internal and external meetings across the different levels. This included scheduling, logistics and events. Successfully planned POWER project annual review and end of project meeting among others.
Prepared concise and accurate minutes and reports as well as coordinated follow-up actions across POWER project for all project departments, countries and oversight bodies.
Developed executive presentations and reports to facilitate project evaluation and process improvement.

Independent Consultant

SOLIDARIDAD Eastern and Central Africa

Nairobi, Kenya

07.2020 - 07.2020

Compiled and analyzed research data and gave technical advise highlighting findings and recommended appropriate solutions in Solidaridad's active projects.
Developed strategic content and development of advocacy and lobbying tools to support future advocacy and lobbying work.
Development of Solidaridad's regional advocacy and lobbying strategy report for 2021-2025

Humanitarian Volunteer

Action Aid Zambia (AAZ) Lusaka, Zambia Humanitarian

Lusaka, Zambia

04.2019 - 03.2020

Supported ActionAid Zambia in resource mobilization for an emergency rapid response on drought in the Western province. This included support in the proposal writing as well as technical support in designing and implementation of the response action plan.
Represented AAZ in national technical working groups as well as interagency cluster meetings (food security and livelihoods, protection and PSEA) thus facilitated stakeholder information sharing and promoted synergy among key partners and stakeholders.
Actively engaged in local partners and community capacity-building to amplify the voices of women, girls and youth thereby result in an increased involvement and leadership of women and youth in local humanitarian response.
Knowledge management and skills transfer through delivery of multiple trainings to strengthen the capacity of key individuals and local partners on Core Humanitarian Standards (CHS), humanitarian action, women rights, resilience, and sexual reproductive health rights.
Co-led in the development and localization of ActionAid global One Campaign launch on Unpaid care work and Sexual Reproductive Health Rights in Zambia thus contributed to its successful launch in August 2019.
Increased AA's fundraising initiatives and portfolio through development of over 8 concept notes and proposals over a 1-year period.
Assisted project managers in writing quarterly reports designed to communicate progress on outputs, outcomes and program goals to AAZ management and donors.
Developed and rolled out a rapid needs assessment to identify livelihoods needs and opportunities for women and girls refugees in rural Zambia (Mayukwayukwa Refugee settlement) thus generated evidence for AAZ refugee and humanitarian centered projects.
Network with fellow volunteers working under the GESHAVO project (Kenya and Zimbabwe) to document key learnings from the project and promote knowledge sharing.

Project Coordinator

Oxfam International

Nairobi, Kenya

09.2018 - 04.2019

Enabled successful process consolidation effort from Oxfam International (Affiliates and Country Offices), Development Finance International and other relevant stakeholders to ensure successful delivery of the Commitment to Reducing Inequality Index (CRII) report 2018.
Successfully managed and monitored CRII's 2018 budget to ensure efficient use of limited resources available through working collaboratively with the project finance staff to provide frequent budget oversight. Specifically, tracking al project expenditures and activity budgets and initiating corrective action where required.
Supported West Africa (WAF) Platform to successfully develop and launch the first regional Commitment to Reducing Inequality Index report through coordinating the West Africa delivery project team, with regular calls, clear work plan as well as coordinating for the first ever WAF CRII training and strategy meeting.
Led intra-organizational coordination initiatives across the federation thus ensured workplans are developed and adhered to, workstreams are established and responsibilities shared across teams, and program reports developed.
Coordinated country summaries and updates from Oxfam country offices and affiliates specific to CRII detailing progress and results, keeping all entities well-informed of milestones and goals.

External Affairs Coordinator & Executive Assistant

Oxfam International

Nairobi, Kenya

07.2017 - 08.2018

Managed all external engagements for the Executive Director,, International ( then Ms.Winnie Byanyima) therefore advancing the ED’s efficiency and effectiveness to ensure increased high-level influencing through effective event prioritization
Managed the day to day logistical and administrative operations of the executive director in the absence of the executive coordinator and executive assistant to support teamwork
Played a critical role in ensuring that the Executive Office team functioned as an integrated team by successfully coordinating and facilitating all internal communications, information flows and strategic meetings thus proved successful working within tight deadlines and fast-paced atmosphere.
Managed and developed systems and processes to ensure transparency and information flow within and between affiliate ED offices thus contribute to the successful implementation of the high-level external representation strategy of the Oxfam International Secretariat.
Supported the Advocacy and Campaigns governance boards (Influencing Platform and Executive Board Influencing Committee) o maintain optimum levels of communication by developing and circulating committee agendas, facilitating scheduling, taking, and distributing minutes, and tracking action points resulting in effective and timely decision making.

End of Project Evaluation Consultant

GROOTS Kenya

Nairobi, Kenya

04.2017 - 05.2017

Through primary data collection identified issues, analyzed information and provided recommendations specific to Gender Equality Implementation Tracking (GIT) project to GROOTs Kenya
Actively listened to project beneficiaries and highlighted their feedback and concerns in the end of project evaluation report
Supported in the development of the evaluation workplans and communicated deadlines to ensure the evaluation was completed on time.
Supported in preparation of the final GIT project evaluation report specifically offering technical advise on gender components

Project Lead

The East African Centre for Human Rights (EACHRights)

Nairobi, Kenya

01.2016 - 03.2017

Preparation and successful submission of narrative project reports to donors, EACHRights management and board. This included submission of five quarterly reports and one final annual submission.
Led in the formation and maintaining of strategic alliances (old and new) with implementing partners, government institutions, donor institutions, private sector, research institutions and other stakeholders within the child rights sector to advance Watoto wetu project objectives.
Provided technical support on capacity-building and policy advocacy/ analysis initiatives on ending violence against children at the national and regional level as part of the multi-sectoral stakeholders' engagement in Kenya; to create an enabling environment for the protection of children.
Led in development and implementation of county-level advocacy strategies specific to FGM/C, Early Marriages, and Education within target counties.
Led the engagement between donor and the three project partners including coordinating country visits, field visits, presentations on project strategic priorities, annual and quarterly review meetings, and ad-hoc donor calls to promote collaboration at a strategic and operational level in the implementation of the Watoto Wetu Project.
Led monitoring and management of the Watoto Wetu project expenditure against project budget of over 3M while working with the finance team to ensure alignment of the budget implementation plan, budget narrative and finance reporting..
Led research initiatives including undertaking qualitative and quantitative research, stakeholder mapping, power analysis, assessment exercises like baselines, end line evaluations to generate and use research-based evidence to inform advocacy and proposal development work.
Monitored and analyzed vulnerability patterns among children in project targeted communities specific to FGM/C, Early Marriages, and Education thus up to date with information to guide proper project implementation and proposal development.
Led the project team throughout the project life cycle including monitoring project progress, M&E, knowledge management and learning.
Monitored project progress and examined various risks including setting forth contingency plans.
Led a team of two assistant program officers and two interns whereby closely collaborated with to effectively and efficiently implement the watoto wetu project
Set up and managed team meetings.

Programme Intern

The East African Centre for Human Rights (EACHRights)

Nairobi, Kenya

10.2015 - 12.2015

Conducted extensive primary and secondary research to gather evidence on the status of child rights and child protection in East Africa to support programme work and project proposals. This included reviewing related literature and producing status reports to support research efforts
Supported implementation of programs at EACHRights by assisting the programme officer. These combined efforts led to the successful realization of the 2015 quarter 4 workplans.
Assisted the programme officer to prepare in donor reporting; quarterly and annual programme reports for internal and external use.
Represented the organization in meetings under the child rights sector.
Delivered administrative support by efficiently handling wide range of routine and requested tasks like taking detailed meeting minutes, preparing meeting rooms, compiling paperwork to support the programs department, managing incoming calls among others

Independent Consultant

Zinger Enterprises Limited

Nairobi, Kenya

03.2015 - 04.2015

Leveraged on-site observation and personal interviews to identify potential business risks and opportunities in Malawi for Zinger Enterprises .
Compiled research data and gave professional presentations highlighting finds and recommended optimizations.
Researched latest market trends to provide o Zinger Enterprises with current and relevant knowledge reports on business viability in Malawi.
Developed comprehensive business case to analyze costs, benefits, and return on investment, potential donors to invest on the business for consideration by Zinger Enterprises.

Executive Assistant

JM Mantle and Company Limited

Nairobi, Kenya

01.2012 - 06.2013

Ensured 100% of the monthly reports and plans were submitted in time and of good quality with relevant feedback from both management and team.
Managed day-to-day administrative activities of the CEO's office by setting and monitoring schedules, calls and emails, organizing incoming flow of work and following-up to ensure timely responses and increase productivity.
Prepared documents, reports and presentations for executives and partners using advanced software proficiencies.
Kept physical files and digitized records organized for easy updating and retrieval .
Successful delivery and execution of all work events including workshops, training and meetings
Led organizations induction program to orient new employees which recorded 100% success rate.
Promoted team productivity by coordinating all team building activities

Summary

Overview

Work History

Project Management Officer

Independent Consultant

Humanitarian Volunteer

Project Coordinator

External Affairs Coordinator & Executive Assistant

End of Project Evaluation Consultant

Project Lead

Programme Intern

Independent Consultant

Executive Assistant

Education

Certificate - Gender Pro Capacity Building

Master of Arts - Development Studies -Social Policy For Development

Bachelor of Arts - Sociology, Information Technology

Association of Chartered Certified Accountants (Part 1) Certificate in Accounting And Finance -

Skills

Work Availability

Additional Information

Timeline

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