Martina Ng'aame
NAIROBI
Summary
I am a passionate HR and Admin Professional with over 5 years of experience in Finance and Human Resource management, General office administration, Business management and reporting. Have a proven track record in successfully and effectively managing National hired staff. Expert in payroll, social security Tax office and team management. While ensuring timeliness, effectiveness, and quality in delivering the desired result within the Human resource department and consequently the whole organization .
Overview
14
14
years of professional experience
Work History
Human Resource and Finance Assistant
MSF France Coordination office Nairobi
03.2021 - Current
- Prepare the payroll for coordination, workshop, and Regional Referent staff: editing and updating the necessary variable data in Homere (Overtime, leave, contracts, advances, job descriptions, allowances, settlements) in order to ensure the punctuality and accuracy of staff payroll
- Updating Social security Tax office files in order to meet legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance
- Drawing up monthly declarations for the various collection entities: NSSF / NHIF / PAYE, HELB,NITA,KIMISITU and IPP in accordance with the given time frames for payment and declaration to local authorities
- Following up developments in local legislation to ensure compliance
- Managing HR data and staff documents
- Prepare staff contract, renewal, briefing schedule and orientation for new employee on employee handbook and internal regulations
- Managing Daily worker pool and preparation for payment
- Preparing Admin contracts and lease agreement and update contract follow up
- Supervising Eight cleaner , updating rosters and ensuring replacements
- Back up Finance assistant when on leave
Fin/HR Assistant
MSF Switzerland Likoni Project Mombasa
09.2019 - 02.2021
- Preparing national staff contracts, follow-up on renewal of contracts and making amendments
- Preparing monthly payroll for national and MOH Incentive staff
- Supervising domestic staff cleaners and guest house cook
- Managing Daily worker pool and preparation for payment
- Participating in recruitment process shortlisting and interview process with Admin
- Importing the Homere payroll into unifield and processing salaries payment
- Controlling and monitoring cash payments, daily encoding in Unifield
- Performing daily, weekly cash count and investigating any discrepancies
- Encoding daily cash transaction in UF and recording all IN and OUT movements
- Cash operation advance opening and closing
- Providing back up for monthly project accountancy and closing
Project Mombasa - Cashier
MSF Switzerland Likoni
02.2018 - 08.2019
- Cash management
- Check invoice quality and proper validation has been done
- Check Cashbook before closing the accountancy for the month
- Ensure all advances are cleared by the staff at the end of the week
- Ensure that the Cash box has enough cash for each weekly payment
- Reconciliation of cash and unfield daily, weekly and monthly.
Accounts and Office Assistant
Agnako Engineering Works
08.2017 - 01.2018
- Managing office accounts, deposit cheques, writing cheques, receiving call and prepare for meeting, salary to staff and office bills, purchase of spare parts and payment of suppliers.
Accounts Clerk
Tina Auto Parts
05.2016 - 07.2017
- Cash management, payments and purchase of stock
Cashier
Chala Water and Sanitation Company, Taita, Taveta County
11.2010 - 06.2012
- Receiving payments for water bills, deposit cash and cheque payments, payments of office bills and salary to staff
Education
Certified Public Accountant - CPA (K -
Vision Institute of Professional
Mombasa 01.2013 - 04.2016
Diploma - Business Management
University of Nairobi
Mombasa 01.2009 - 04.2010
Certificate in Criminology and Forensic Studies -
Kenya Institute of Studies Criminal Justice
Nairobi 01.2024 - 03.2009
Kenya certificate of Secondary Education -
Eldoro Girls
TavetaKenya Certificate of Primary Education -
Chala Primary School
Taveta 01.1997 - 04.2004
Skills
Other Courses-undefined
Timeline
Certificate in Criminology and Forensic Studies -
Kenya Institute of Studies Criminal Justice
01.2024 - 03.2009
Human Resource and Finance Assistant
MSF France Coordination office Nairobi
03.2021 - Current
Fin/HR Assistant
MSF Switzerland Likoni Project Mombasa
09.2019 - 02.2021
Project Mombasa - Cashier
MSF Switzerland Likoni
02.2018 - 08.2019
Accounts and Office Assistant
Agnako Engineering Works
08.2017 - 01.2018
Accounts Clerk
Tina Auto Parts
05.2016 - 07.2017
Certified Public Accountant - CPA (K -
Vision Institute of Professional
01.2013 - 04.2016
Cashier
Chala Water and Sanitation Company, Taita, Taveta County
11.2010 - 06.2012
Diploma - Business Management
University of Nairobi
01.2009 - 04.2010
Kenya Certificate of Primary Education -
Chala Primary School
01.1997 - 04.2004
Kenya certificate of Secondary Education -
Eldoro Girls
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