- Sage Pastel
Marion Muruka Gularire
Project Manager
Nairobi
Summary
Focused Project Manager adept at planning, directing and maintaining continuous operations in various departments. Experienced in directing manufacturing employees and keeping efficient production in accordance with quality standards. Applying creative and analytical approach to operations for continuous process improvement. Skilled at identifying or anticipating problems and providing solutions. Excels through mentoring, training and empowering team to excel in performance.
Resourceful Project Manager with 6+ years of expertise in organizing business operations, financial oversight and resource management to achieve smooth flow and project operations. Leads procurement of resources including equipment and supplies. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Knowledgeable in accounting principles, bookkeeping, budget and financial management.
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
8
8
years of professional experience
9
9
years of post-secondary education
2
2
Languages
Work History
Project Manager
Profica Professional Projects Ltd
Nairobi
03.2022 - Current
- Maintained relationships with material vendors to lower costs and diversify capabilities.
- Updated operational methods and oversaw accounting procedures for improved efficiency.
- Developed and initiated projects, managed costs and monitored performance.
- Met project deadlines without sacrificing build quality or workplace safety.
- Led project teams through design, construction and launch process.
- Made decisions independently and collaboratively on construction - related challenges.
- Accelerated progress by continually reviewing performance, budgets and project timelines.
- Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
- Modified and directed project plans to meet organizational needs.
- Maintained clear communication with precise technical writing to document and inform critical processes.
- Managed projects from procurement to commission.
- Facilitated communication between internal personnel, contractors and vendors for project cohesion.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Identified plans and resources required to meet project goals and objectives.
- Formulated quality assurance and safety standards to comply with construction plans.
- Communicated daily with vendors to keep project fully operational.
- Verified completed projects met approved time, quality and cost estimates.
- Reduced costs by driving competitive subcontractor bids and effective contract execution.
- Kept detailed track of daily progress and productivity and analyzed data to identify and correct holdups.
- Held construction progress and regular status meetings with project team.
- Put together estimates, specifications and other project documents.
- Directed day-to-day operational aspects of project and scope and monitored progress of construction activities.
- Consulted with clients to define objectives and develop scopes.
- Produced regular project update reports for senior business leadership.
- Maintained relationships with material vendors to lower costs and diversify capabilities
- Developed and initiated projects, managed costs and monitored performance
- Met project deadlines without sacrificing build quality or workplace safety
- Updated operational methods and oversaw accounting procedures for improved efficiency
Assistant Project Manager
Profica Professional Projects Ltd
Nairobi
06.2019 - 01.2022
- Maintained tactical control of project budgets and timelines to keep teams on task and achieve schedule targets.
- Escalated incidents to next level to remain compliant with company's standards and procedures.
- Delivered high level of service to clients to both maintain and extend relationship for future business opportunities.
- Monitored and tracked project metrics and collected data to share with project members.
- Reported on status for each project to appropriate stakeholders.
- Carried out day-to-day duties accurately and efficiently.
- Managed construction schedules to achieve adequate project labor coverage.
- Led quality assurance operations to increase efficiency and reduce project gaps.
- Developed and led multi-disciplinary team to redefine problems and reach solutions based on different perspectives.
- Verified completed projects met approved time, quality and cost estimates.
- Communicated daily with vendors to keep project fully operational.
- Managed commercial construction projects by working effectively with general contractors, subcontractors, engineers and architects.
- Kept detailed track of daily progress and productivity and analyzed data to identify and correct holdups.
Bid Coordinator
Betts Townsend Taylor CPM LTD
Nairobi
02.2014 - 06.2019
- Utilized cost estimation systems to document project information, create estimates and revise project costs to reflect current data.
- Delivered comprehensive bid proposals for fit-out and green build projects and gained client approval on costs.
- Calculated correct costs for project-specific goods and services by gathering information from team members, sub-contractors and vendors.
- Collaborated with sales resources and set timeframes for project deliverables in response to requests for proposals.
- Coordinated and managed internal resources during proposal process and verified achievement of milestones and deliverables.
- Understood financial concepts, tools and systems required for completing sales proposals and sales business cases.
- Maintained privacy and confidentiality of all information for existing and prospective clients to protect personal and business interests.
- Provided accurate estimates by defining scope, timelines, potential setbacks and limitations.
- Prepared estimates used by management for purposes such as planning, organizing and scheduling work.
- Determined project objectives, budgets and schedules by coordinating with clients and teammates and optimized plans to meet changing conditions.
- Collected historical cost data to estimate costs for current or future products.
- Conducted special studies to develop and establish standard hour and related cost data or to effect cost reduction.
- Preparation of tender/bid forms and proposals including presentation to Clients.
Junior Project Manager
Betts Townsend Taylor CPM LTD
Nairobi
01.2018 - 05.2019
- Maintained tactical control of project budgets and timelines to keep teams on task and achieve schedule targets.
- Escalated incidents to next level to remain compliant with company's standards and procedures.
- Delivered high level of service to clients to both maintain and extend relationship for future business opportunities.
- Monitored and tracked project metrics and collected data to share with project members.
- Reported on status for each project to appropriate stakeholders.
- Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
- Partnered with project team members to identify and quickly address problems.
- Planned, monitored and analyzed project costs to meet financial goals.
- Adjusted project plans to account for dynamic targets, staffing changes and operational specifications.
- Built successful project plans covering objectives, resources and staffing to meet schedules.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Reported regularly to managers on project budget, progress and technical problems.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Maintained open communication by presenting regular updates on project status to customers.
- Prepared and filed documents and collected data to track performance and efficiency.
- Assisted project managers by tracking, organizing and analyzing project financial information.
- Worked with senior project managers to assist with day-to-day functions.
- Resolved problems, improved operations and provided exceptional service.
- Used coordination and planning skills to achieve results according to schedule.
- Verified completed projects met approved time, quality and cost estimates.
- Reviewed project scope, required materials and labor pricing to develop competitive bids.
- Developed internal and external relationships to facilitate new store construction.
- Held construction progress and regular status meetings with project team.
- Coordinated plans and specifications and mitigated risks with implementation of strict safety protocols.
Project Coordinator
Betts Townsend Taylor CPM LTD
Nairobi
03.2016 - 01.2018
- Coordinated various executive projects including marketing campaigns, facility relocation and employee acquisition and training
- Duties:
- Assisting Project Managers in their day to day duties
- Assigning tasks and coordinating project work
- Tracking, analysing and reporting project status
- Creating and updating project documentation
- Ensuring that project communications run smoothly, keeping key stakeholders and decision makers engaged
- Involved in project management under PM from initiation to closure
- Report to Head of Sales Department on project status, progress, budget, as well as on team members’ performance and procurement status
- Analyse project requests from management to identify project goals and objectives
- Work with resource manager/departments heads to acquire project team
- Create, schedule and assign tasks
- Work with team to make sure that project is on track, to remove impediments, provide resources and data needed
- Communicate to all project stakeholders on project progress and risks, collect feedback
- Managed deliverables, resource calendars, and expense reports.
- Coordinated presentations for customers and project members to detail project scope, progress and results.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Kept projects on schedule by managing deadlines and adjusting workflows.
Office Administrator
Betts Townsend Taylor CPM LTD
Nairobi
02.2014 - 06.2016
- Supported office manager with proactive correspondence management, document coordination and customer relations.
- Facilitated office productivity, coordinating personnel schedules, quality assurance and procedural improvements.
- Produced high-quality communications for internal and external use.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Interacted with customers by phone, email or in-person to provide information.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
- Coordinated communications, financial processing, registration, recordkeeping and other administrative functions.
- Edited documents to improve accuracy of language, flow and readability.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
- Trained new employees on administrative procedures, company policies and performance standards.
- Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximizing team productivity.
- Delivered clerical support by handling range of routine and special requirements.
- Reconciled account files and produced monthly reports.
- Assisted with coordination and hosting of company events.
- Kept detailed records of supplies and office equipment use to budget and make orders for new supplies.
- Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
- Organized, facilitated and participated in community service efforts.
- Kept accounts and records current by actively pursuing error resolutions and independently correcting problems.
Personal Assistant to the Chief Executive Officer
Betts Townsend Taylor CPM LTD
Nairobi
02.2014 - 03.2016
- Booked travel by coordinating and reserving transportation and lodging.
- Coordinated events, prepared agendas and managed schedule for CEO.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports and presentations.
- Planned business and social itineraries by managing personal calendar
- Oversaw payroll by reviewing timesheets.
- Transcribed dictated information to provide clearly written communication.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Facilitated training and onboarding for incoming office staff.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Created expense reports, budgets and filing systems for management team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Worked with senior management to initiate new projects and assist in various processes.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Managed residential property issues and prepared homes prior to client arrival.
- Prepared homes for client arrivals and administered rental properties.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Took notes and dictation at meetings.
- Coordinated events and worked on ad hoc projects.
- Managed and reviewed filing and office systems.
Education
PMP Certification - PMP Certification
Project Management Institute
Nairobi, Kenya 11.2021 - Current
Bachelor of Science - Project Planning and Management
Moi Uiversity
Eldoret, Kenya 08.2009 - 12.2013
International Computer Driving License (ICDL - Computer And Information Sciences
Institute of Advanced Technology
Nairobi, Kenya 01.2008 - 07.2008
High School Diploma -
Koru Girls High School
Kisumu, Kenya 01.2004 - 11.2007
Skills
- Project estimation and bidding
Affiliations
- Project Management Institute - Kenya Chapter
- Kenya Project Managers Association
Software
- Canva Design
- Ms Project
- Kahua
- PPO
- Intuit QuickBooks
- Projects 360
Projects Done
Project Involved in:
- Equinor Dar-Es-Salaam CAT B office fit out.
- Mastercard Nairobi CAT B Design and Build office fit out.
- Visa Nairobi CAT B Design and Build office fit out.
- The Rockefeller Foundation CAT B office fit out.
- Boston Consulting Group Nairobi CAT B Design and Build office fit out.
- Building Technical Due Diligence on various office spaces.
- Thomson Reuters CAT B office fit out.
- Refinitiv CAT B office fit out.
- Project Rose – Hotel Apartment base build design (170 keys).
- The Hub Karen Mall – Retail main build.
- Sarit Centre – Retail main build.
- Betts & Townsend office fit out.
- EY Accra – CAT B office fit out
- British Council Nairobi – CAT B Office fit out.
Timeline
Project Manager
Profica Professional Projects Ltd
03.2022 - Current
PMP Certification - PMP Certification
Project Management Institute
11.2021 - Current
Assistant Project Manager
Profica Professional Projects Ltd
06.2019 - 01.2022
Junior Project Manager
Betts Townsend Taylor CPM LTD
01.2018 - 05.2019
Project Coordinator
Betts Townsend Taylor CPM LTD
03.2016 - 01.2018
Bid Coordinator
Betts Townsend Taylor CPM LTD
02.2014 - 06.2019
Office Administrator
Betts Townsend Taylor CPM LTD
02.2014 - 06.2016
Personal Assistant to the Chief Executive Officer
Betts Townsend Taylor CPM LTD
02.2014 - 03.2016
Bachelor of Science - Project Planning and Management
Moi Uiversity
08.2009 - 12.2013
International Computer Driving License (ICDL - Computer And Information Sciences
Institute of Advanced Technology
01.2008 - 07.2008
High School Diploma -
Koru Girls High School
01.2004 - 11.2007
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