Making friends, Reading Christian literature, music (writing, singing & production)
Magdalene Mbota
Corporate And Community Leader
Mombasa
Summary
CAREER OBJECTIVE:
To leverage strong organizational and communication skills to provide comprehensive administrative and personal support to the Executive Secretary in a dynamic and challenging environment hence contributing to the overall success of the institution.
Overview
18
18
years of professional experience
13
13
years of post-secondary education
17
17
Certifications
Work History
Collateral & Stocks Manager
Inspectorate East Africa Ltd
09.2022 - Current
- Drafting, reviewing and endorsing client proposals and contacts
- Client correspondence
- Personnel recruitment and induction
- Part of the business development team
- Review and authorization of ad-hoc staff attendance for payment processing.
- Chair of the department's monthly meetings
- Departmental team member on ERP system formulation and implementation
- Authorized technical signatory under ISO/IES 17020:2012
- Trainer on collateral & risk management processes
Acting Finance & Administration Manager
Inspectorate East Africa Ltd
11.2022 - 12.2022
- Personnel recruitment and induction
- Salary negotiation and issuance of offer letters
- Handling staff welfare matters e.g. receiving and resolving conflicts/complaints
- Coordinating the FAM department staff
Stay at home mum, farmer, youth & young mothers’ mentor
08.2020 - 08.2022
- Managing family businesses
- Selling farm produce through innovative ways to friends and neighbors
- Involvement in children, youth and young mothers’ mentorship programs organized by Bible Way Ministries (formerly known as Mombasa Pentecostal Church).
Collateral & Stocks Manager
Inspectorate East Africa Ltd
10.2014 - 07.2020
- Capture raw data, reconcile and prepare reports for the clients on stock position periodically (Daily/weekly/monthly/yearly).
- Monitor, update and advice the clients on stock positions.
- Issue & authorize releases upon receiving the same instructions from the authorizing client.
- Supervises collateral stocks assistant, stocks coordinator and data entry clerks.
- Member of the management & ISO implementation team committees
- Signatory to technical reports
- Conducting trainings to customers and members of staff on general warehouse & stock control /collateral operations
- Conduct operations’ audits, gap analysis & reporting
- Preparation and training of clients as well as staff
- Receive, analyze and response to customer complaints
Operations & Collateral Management Coordinator
Inspectorate East Africa Ltd
07.2014 - 10.2014
- Following up & updating the clients on stock movements
- A signatory of the Collateral stock movement certificates & reports
- Reviewing and issuing required/relevant reports to the clients
Operations Coordinator
Inspectorate East Africa Ltd
07.2010 - 10.2014
- Following up/supervising operations in and out of Mombasa
- Training and inducting of new staff members
- Part of the interviewing panel
- Checking casuals’ cash list prepared by respective departmental supervisors before forwarding for payment
- Chairing weekly staff meetings in the absence of the director
- Assigning of duties to respective staff members
- Facilitating provisions to the staff members for requested supplies.
- Updating clients on progress of various operations in Petroleum, LPG & Agri-departments
Quality Management Representative
Inspectorate East Africa Ltd
05.2013 - 12.2013
- Convener/chair of the ISO implementation committee
- Link between the ISO accreditation body (KENAS) and the Inspectorate East Africa Ltd (correspondence)
- Initial formulation/drafting of QMS documents
- Secretary of the ISO/IEC implementation committee
Data entry clerk
Inspectorate East Africa Ltd
11.2008 - 06.2010
- Preparing inspection & cargo movement reports in Ms-Word, Ms-Excel and Ms-Access programs
- Ensuring daily reports on stock movement are completed and availed to the client in good time.
- Filing of field data forms in respective files to ease reference and retrieval.
- Monitoring of stocks movement records as per release orders issued from cargo owners to buyers
Front office
Inspectorate East Africa Ltd
02.2008 - 10.2008
- Front office management - reception and distribution of calls in and out of the company
- Receiving of visitors and advising them accordingly.
Field Cargo Inspector (surveyor)
Inspectorate East Africa Ltd
07.2007 - 02.2008
- Tallying goods on receipt & dispatch from warehouses
- Generating tally reports
- Visual inspection of the goods’ condition
- Undertaking warehouse inspection whenever required
- Counting of packages/bags to determine stock positions
Education
Undergraduate degree - BSc Chemistry/Botany
Moi University-Chepkoilel Campus
04.2003 - 05.2007
Primary school -
Fahari Primary School
05.1992 - 10.1997
Secondary school education -
Aga Khan High School
02.1998 - 11.2001
Skills
Problem solving and conflict resolution skills
Good interpersonal skills
Leadership and organizational skills
Team membership skills
Listening skills
Mentorship & training skills
Eloquent in English and swahili languages
Public speaking
Certification
September to December 2002: Computer packages @ Data Network Solutions (DNS), Mombasa. Attained: Certificate of successful completion in MS-Word, MS-Excel, MS-Access, MS-PowerPoint & MS-Dos
References
1. Mr. Boaz, Kitaja, Country Manager, CMI Tanzania Limited, boaz.kitaja@cmint.co.za.
2. Ms. Janet Ngibuini, Operations Executive,Louis Dreyfus Company Kenya Ltd, Janet.Ngibuini@ldcom.com.
3. Mr. Kyalo Ilunga, Technical & Operations Director, Inspectorate East Africa Limited, kyalo@inspectorate-ea.com.
Interests
Affiliations
- Sep.2025 to-date; Secretary, ISO/IEC 17065:2012 certification committee at Inspectorate East Africa Ltd.
- February 2024 to-date; member and secretary, deacon board at Bible Way Ministries, Bamburi
- October 2022 to-date: Secretary of Limitless Self Help Group
- Secretary, parents’ committee (2019-2025) at J.C.C Educational Complex, Mombasa in different classes.
- February 2015 to November 2019; CSR chairperson and secretary at Inspectorate East Africa Ltd, Mombasa.
- February 2018 to January 2019; member, deacon board at Bible Way Ministries, Bamburi.
- 2016: Coordinator –Resource Mobilization Committee for Pwani region FOCUS associates
- 2015-2016: Chairperson- CSR committee at Inspectorate East Africa Ltd
- July 2007 to date: Involved in the Universities & Colleges Christian Students’ out- reach team under FOCUS Kenya associates.
- April 2006 to April 2007: National Students Executive Committee’s Secretary @ Fellowship Of Christian Unions (FOCUS) Kenya.
- 1999 – 2001: School prefect at Aga Khan High School, Mombasa
Timeline
Acting Finance & Administration Manager
Inspectorate East Africa Ltd
11.2022 - 12.2022
Collateral & Stocks Manager
Inspectorate East Africa Ltd
09.2022 - Current
Stay at home mum, farmer, youth & young mothers’ mentor
08.2020 - 08.2022
Collateral & Stocks Manager
Inspectorate East Africa Ltd
10.2014 - 07.2020
Operations & Collateral Management Coordinator
Inspectorate East Africa Ltd
07.2014 - 10.2014
Quality Management Representative
Inspectorate East Africa Ltd
05.2013 - 12.2013
Operations Coordinator
Inspectorate East Africa Ltd
07.2010 - 10.2014
Data entry clerk
Inspectorate East Africa Ltd
11.2008 - 06.2010
Front office
Inspectorate East Africa Ltd
02.2008 - 10.2008
Field Cargo Inspector (surveyor)
Inspectorate East Africa Ltd
07.2007 - 02.2008
Undergraduate degree - BSc Chemistry/Botany
Moi University-Chepkoilel Campus
04.2003 - 05.2007
Secondary school education -
Aga Khan High School
02.1998 - 11.2001
Primary school -
Fahari Primary School
05.1992 - 10.1997