Lydiah Munguti
Nairobi, Nairobi Province,30
Summary
Administrative Officer with 3 years of experience in administration and office management, providing efficient and comprehensive administrative support leadership. Proven track record in problem-solving, administrative process design and improvement in complex environments. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
12
12
years of professional experience
Work History
Senior Administration Officer
Kenya National Trading Corporation
07.2022 - Current
- Ensuring the Corporation conform to the licensing and regulatory requirements
- Provided executive support by managing schedules, arranging travel accomodations, booking conference facilities and preparing meetings agendas.
- Developed and maintained productive relationships with internal and external stakeholders to support increased business.
- Facilitated interdepartmental collaboration through consistent communication channels resulting in enhanced project outcomes.
- Improved communication between departments through the establishment of cross-functional teams and regular meetings.
- Delivered advice and policy guidance relating to provisional project management and business analysis.
- Supervising and directing administrative support staff
- Involved in operational decision making
- Coordinates assigned activities with other divisions, departments and outside agencies
- Inspecting works done by outsourced service providers
- Coordinate payments of outsourced service providers
- Keep records of payments to service providers
- Administrative vehicles management
- Ensuring Corporation assets are insured
- Ensuing maintenance of office equipment, facilities and assets; and
- Generate reports on operations, maintenance and utilization.
LPG Compliance Field Inspector
Bureau Veritas Kenya Ltd
04.2021 - 06.2022
- Randomly inspecting all facilitates engaged in cylinder revalidation and recertification
- Random visits to LPG filling facilities, wholesale and retail sites
- Inspecting facilities to ascertain compliance with Health and safety and Environment requirements as per the relevant laws
- Confirming that all filled cylinders being offered for sale are revalidated and are valid
- Carrying out physical visits, monitoring and surveillance of all LPG facilities and premises
- Preliminary inspecting retail facilities to confirm compliance to the licensing
- Preparation of reports
- Other roles delegated by the project team leader.
PSC Intern (Human Resource & Administration Department)
Kenya National Trading corporation
02.2020 - 02.2021
- Drafting HR correspondences, letters and various documents
- Filling and retrieval of documents
- Extracting and disseminating relevant data and information
- Preparation and submission of quarterly reports both internal and external
- HR & Administration records management
- Ensuring submission of statutory returns in human resource function under the guidance of supervisor
- Making arrangements for staff meetings and trainings
- Providing clerical services and issuing and recording vehicles work tickets
- Follow up payments for services providers
- Participate in inductions and onboarding processes for staff, Interns & Attachés.
Supply and Trading Analyst
Trojan International Ltd
03.2016 - 07.2017
- Compiles accurate daily, weekly and monthly reports on availability of stocks to inform sales decisions
- Stocks reconciliation for KPC, KPRL and other Hospitality Terminals
- Target stocks reconciliations to be ready by the 20th of the immediate of the following month for statements sign-off and filing
- Ensuring timely payment of taxes for local stocks to avoid penalty, timely warehousing of Transit stocks and prompt release of the entries for fast access to stocks
- Maintain at all times an all entries register, always maintaining accurate entry balances
- Keeping an accurate warehousing summary for all vessels as well
- Supervise and manage the clearing agent with monthly agent performance appraisal
- Ensure bond is efficiently managed
- Deal with OMCs, C and F agents, Shipping Agents, Surveyors, KRA, KPC, KPRL and other stakeholders for documentation and release of products
- Maintenance of accurate and updated OTS Trading accounts at all times
- Ensure compliance to OTS Terms and Conditions as well as compliance to Law on Product dealings
- Preparation of such necessary reports that guide management decisions when need arises
- Maintain up-to date registers and all Planning and Supply related files for all Company transactions
- Coordinating and management of the truck drivers and journey planning.
Supply and Operations Assistant Manager
Trojan International Ltd
07.2014 - 02.2016
- Responsible for the procurement of petroleum products in line with Group’s procedure and Industry practice at large
- Liaise with industry participants such as Supplycor, Oil Marketing Companies’, Kenya Petroleum Refineries, Kenya Pipeline Company, Ministry of Energy and Petroleum, and Kenya Revenue Authorities on supply related issues
- Ensures maximum compliance and efficiency with the operational procedures at the Depots
- Prepare daily and monthly stocks balances, and reconciliation between company stocks and the reports from Kenya Pipeline Company and Hospitality depots
- Monitor and analyze operational reports of the depots e.g
- Sales reports, stock reports, loading reports
- Prepare and reconcile monthly the customs entries of stocks to ensure compliance with Kenya Revenue Authority
- Steer staff in order to achieve pre-determined targets as set out in the Group’s Business Plan or strategy, or as advised by the MD, through effective coaching, motivation and/or communication.
Office Administrator
Trojan International Ltd
05.2012 - 06.2014
- Providing general administrative and clerical support including mailing and scanning and data entry
- Maintaining a clean and enjoyable working environment
- Handling external, internal communications
- Organizing, arranging and coordinating meetings
- Sorting and distributing incoming and outgoing post
- Assist in resolving administrative problems
- Maintain office supplies for the department.
Education
Bachelor of Commerce in Operations Management -
The University of Nairobi
12.2018
Diploma in Petroleum Management -
School of Petroleum Studies
07.2012
Skills
- Meeting facilitation
- Staff Development
- Records Management
- Organizational Leadership
- Collaborative Leadership
- Teamwork and Collaboration
- Problem-Solving abilities
- Time Management
- Attention to Detail
- Scheduling appointments
- Administrative Support/Functions
Accomplishments
- Ensured all our retail stations are timely supplied through proper planning of trucks, coordination of drivers and depot staffs.
- Managed to reduce penalties arising from late payment of our share of product imports and KRA late duty payments through proper planning and communication to the finance department and establishing a good Cancel or upgrade accounts.
- Ensure Inspection are conducted as expected and reports submitted on time.
Technicaltraininganddevelopment
Introduction to Computer Science, Petanns Institute of Business Studies, 09/2015, 11/2015
Otherpositionsheld
- Feb - May 2012: Student Attaché at Nairobi joint depot
- Aug - Oct 2011: Student Attaché at Trojan International Limited
Skillshighlight
- Written and verbal communication skills.
- Ability to meet deadlines and efficiently work with minimum supervision
- Being alert to what is going on in an organization.
- Possess strong commitment to team environment
- Possesses refined planning and organizational skills.
- Analytical and reporting writing skills.
Cellphoneno
+254 714 001 879
Languages
Swahili
Native language
English
Advanced
C1
Timeline
Senior Administration Officer
Kenya National Trading Corporation
07.2022 - Current
LPG Compliance Field Inspector
Bureau Veritas Kenya Ltd
04.2021 - 06.2022
PSC Intern (Human Resource & Administration Department)
Kenya National Trading corporation
02.2020 - 02.2021
Supply and Trading Analyst
Trojan International Ltd
03.2016 - 07.2017
Supply and Operations Assistant Manager
Trojan International Ltd
07.2014 - 02.2016
Office Administrator
Trojan International Ltd
05.2012 - 06.2014
Bachelor of Commerce in Operations Management -
The University of Nairobi
Diploma in Petroleum Management -
School of Petroleum Studies
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