Lydiah Gathigia Maina
10100
Summary
Experienced procurement professional with a strong track record in optimizing supply chain processes and enhancing procurement strategies. Skilled in fostering team collaboration and consistently achieving results. Known for reliability, adaptability, and expertise in vendor management and strategic sourcing.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Procurement
SOBETRA UGANDA INTERNATIONAL LTD
04.2022 - Current
- Coordinate and facilitate the procurement requirements of the site office on the basis of the procurement policy guidelines
- Receiving requisitions form all user departments for the materials required for sourcing
- Reduce operational costs through strategic planning, budgeting, and procurement initiatives.
- Analyzing the prices for the best and lowest pricing against each required item
- Reduce project costs through efficient materials sourcing and procurement strategies.
- Pre-qualification of suppliers as provided in the company's procurement policy
- Issuing pre-qualification forms to the suppliers
- Vetting and evaluation of suppliers
- Ensuring the right procurement process is followed by having all ordering documents signed by the approving parties
- Manage procurement and deliveries of materials, supplies, and equipment.
- Ensuring three ways matching of purchase order, goods received Note and Invoice
- Develop comprehensive procurement policies, aligning them with organizational goals and objectives.
- Sharing departmental reports with the relevant authorities with the company (Weekly/Monthly reports)
Procurement, Stores and Admin Officer
AEA LIMITED
03.2020 - 03.2022
- Company Overview: Construction of Geothermal power project generating 83.3MW (Olkaria Kengen)
- Generating purchases requests for orders processing.
- Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes
- Overseeing and exercising general control over all tools and stores activities
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Update and maintain office policies and procedures
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- .Improved communication within the organization through regular updates on policies, procedures, and key events.
- Keeping records of site staffs i.e., daily attendance, overtimes and leave tracking.
- Updated reports, managed accounts, and generated reports for company database.
Procurement Assistant
Civicon Ltd
03.2019 - 02.2020
- Company Overview: Construction of Geothermal power project generating 83.3MW (Olkaria Kengen)
- Estimate and establishing cost parameters and budgets for purchases
- Develop plans for purchasing equipment, services and supplies
- Negotiate the best bid for pricing and supply contracts working with team members and procurement manager to complete duties as needed and maintain reports deadline
- Maintain an updated list of inventory and incoming purchases and supplies
- Procuring high quality and cost-efficient supplies for the company by following procurement procedures
- Create and maintain inventory of all incoming and current supplies
- Ensure procured products are and supplies are of high quality
- Reporting on materials purchases progress and stores daily deliveries
- Provided purchase information to support budget planning, expenditures and financial commitments.
- Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
- Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
- Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decisionmaking.
- Coordinated with finance department to reconcile invoices, ensuring accurate payment processing and timely resolution of discrepancies.
- Assisted in evaluating and analyzing offers received from suppliers and service providers.
- Improved inventory control measures by conducting regular audits on stock levels and implementing a robust tracking system.
- Provided exceptional customer service by resolving issues related to product availability or delivery in a timely manner.
- Built and maintained professional relationships with clients and co-workers.
Procurement Officer-Light Commercial/heavy commercial and service division
Auto fine Limited
03.2015 - 01.2019
- Managing and controlling all the company’s external suppliers on purchase of materials and finished parts for production
- Ensure materials are bought at the most competitive price and delivered on time for production
- Identify new suppliers, agree terms and negotiate supply agreements where appropriate, including discount structures
- Conduct research to ascertain the best product and suppliers in terms of best value, delivery schedule and quality
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Prepare and process requisitions and purchase orders for supplies and equipment
- Developed strong partnerships with vendors to secure favorable pricing, payment terms, and delivery schedules.
- Developed and strengthened supplier relationships.
- Improved supplier relationships through regular communication, timely payments, and transparent dealings.
- Ensured compliance with organizational policies, legal requirements, and industry standards in all procurement activities.
- Petty cash reconciliation using tally ERP and Service master edition
Store Department
Auto fine Limited
05.2014 - 03.2015
- Receiving ordered goods i.e., cash and credit goods
- Thorough inspecting delivered goods to ensure good quality and ordered quantities
- Labeling received goods
- Posting cash and credit invoices using tally ERP accounting system
- Maintaining stock level
- Stock taking
- Issuing out of goods to end users
- Reconciling petty cash using Tally ERP
- Maintaining stock records
Purchasing Department
Auto fine Limited
02.2014 - 04.2014
- Ordering consumable goods
- Preparing local purchase orders using tally accounting system
- Follow up on credit accounts
Education
Diploma - Supply chain Management
KCE College
11.2024
Section 1 & 2
Carlile College of Accounts
Nairobi05.2014
KATC I and II -
Carlile College of accounts
05.2013
Computer packages -
12.2011
Kenya Certificate of Secondary Education -
Mathaithi Girls’ High School
12.2010
Skills
- Communication Skills
- Purchasing Skills
- Financial Skills
- Flexibility
- Decision Making and Problem-Solving Skills
- Organization and Planning
- Team player
Certification
- First Aid training
- Fire Marshall training
Languages
English
Kiswahili
Availability
At your convenience.
Expected Salary
Negotiable.
Personal Information
- Gender: Female
- Nationality: Kenyan
- Religion: Christian
Hobbies
- Reading
- Socializing
- Sports
Timeline
Procurement
SOBETRA UGANDA INTERNATIONAL LTD
04.2022 - Current
Procurement, Stores and Admin Officer
AEA LIMITED
03.2020 - 03.2022
Procurement Assistant
Civicon Ltd
03.2019 - 02.2020
Procurement Officer-Light Commercial/heavy commercial and service division
Auto fine Limited
03.2015 - 01.2019
Store Department
Auto fine Limited
05.2014 - 03.2015
Purchasing Department
Auto fine Limited
02.2014 - 04.2014
KATC I and II -
Carlile College of accounts
Computer packages -
Kenya Certificate of Secondary Education -
Mathaithi Girls’ High School
Diploma - Supply chain Management
KCE College
Section 1 & 2
Carlile College of Accounts
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