KINYUA HONEST KAGURI
Nairobi
Summary
A strategic and dynamic professional and talented leader with 10years of experience applying exceptional planning and problem-solving abilities toward enhancing business, project plans and day-to-day activities in Profit and Not for Profit (international Non-Governmental Organizations). Results-driven and resilient in developing teams while improving processes and increasing productivity. Brings a solid understanding of industry trends, excellent communication skills, talent for spotting areas in need of improvement and implementing changes with strategic approach. Extensive experience in managing programs, report writing, coordination of workforce, fiscal accountability, risk mitigation, strategic planning and a deep understanding of process workflows.
Overview
10
10
years of professional experience
Work History
Operations Manager
AIDS healthcare Foundation Kenya
01.2022 - Current
- Ensures that program implementation is in accordance with AHF Global Finance and Operations policies and procedures
- Provides oversight in development and implementation of guidelines and requirements for efficient program operations
- Oversee procurement department ensuring adherence to approved procedures and best practice in entire procurement process
- Monitors contracted partners, CSOs and vendors worthiness assuring fair and transparent procurement processes
- Ensures timely implementation of CAPEX and rational use of OPEX budget
- Support and guide technical managers in developing annual budgets.
- Management of AHF Indirect costs as per global organizational policies and procedures
- Facilitates review and approval of AHF Kenya monthly cash requests to global office
- Ensures that all costs (direct and indirect) are posted to right cost centers
- Close monitoring of program budgets to ensure operations are within approved budget
- Serves as principal point of collaboration, leadership, and expertise to both internal and external customers on operational matters pertaining to program work plan
- Provides guidance to entire AHF administration team and Contractor’s on their day to-day operations
- Conducts Market reviews and other innovative approaches to identify new ways of achieving program efficiencies
- Coordinates with Country Program Director, Africa Bureau Regional Finance Manager and Global Office on all compliance issues and program risk management
- Ensures program’s risk management policies and strategies are compliant with applicable regulations
- Ensures Effective management and allocation of AHF Kenya Program resources
- Oversees all AHF standalone and AHF supported regional facilities management and ensure all resources, including office space and equipment, are well always maintained and are in good working condition
- Leads in setting up and registration of new sites and regional offices across country
- Provide oversight in development and implementation of guidelines and requirements for efficient office operations across program
- Takes lead in management of AHF inventory and assets database
- Work with finance team to ensure fixed asset register is up to date and accurate.
- Introduced new methods, practices, and systems to reduce turnaround time.
- Analyzed data trends to identify potential bottlenecks in operations workflow, implementing strategies to mitigate risks accordingly.
- Developed systems and procedures to improve operational quality and team efficiency.
Special Projects and Operations Coordinator
AAR Healthcare (K) Ltd
09.2017 - 12.2021
- Coordinated and managed all business special projects ensuring project delivery within allotted budget and timelines
- It is during my tenure that AAR Opened 5 new clinics and state-of-the-art wellness center
- Effectively managed project management interface and workflow/process management and data quality checks using health system management (PARAS)
- Carried out data analysis to forecast future trends based on analysis of current performance of clinic. This led to growth of all the clinics every other year
- Continually evaluated projects and recommended areas of process improvement – identifying any risks, gaps, and potential weaknesses. Every other special project was successful.
- Coordinated day to day clinical business operations in conjunction with Head of Clinical Business Operations to improve client experience. AAR is currently one of the hospitals with very high rating when it comes to client experience
- Provided and implemented solutions to operational processes and systems ensuring any issues were solved in timely manner
- Developed tools that helped Clinic Managers identify trends and drive performance and effectiveness
- Reviewed operational performance and provide necessary data to senior management for strategic planning
- Ensured timely renewal of contracts, leases, and licensing for all the 21 facilities.
- Prepared monthly management reports and any other ad hoc reports from integrated health system. Reports enabled the senior management to make informed decisions regarding business operations and profitability.
- Monitored and mitigated any operational risk and ensured company was compliant to external (Ministry of Health, Safe care) and internal SOPs and policies.
- Evaluated all operating system functions, identified system/scheduling bottlenecks, and provided support ensuring efficiency
- Maintained strong relationships with other departments leading to achievement of organization goals for 4 years served at AAR Healthcare.
Project Implementation Officer
Plan International
01.2015 - 08.2017
- Coordinated implementation of portfolio project activities and budgets as per approved workplans ensuring efficient utilization of resources
- All projects were implemented within set timelines, budgets, and quality
- Ensured that all project activities were in line with funding agreements and complied with donor and Plan International requirements
- Actively participated and contributed to development of project proposals leading to additional funding of projects under portfolio
- Participated in project budget development and monitored projects financials ensuring projects were delivered within budget
- Managed stakeholders’ communications and relationship thus their 100% support in implementation of projects
- Participated in monitoring of impact of policy changes on girls and boys and provided regular monitoring (process and impact) of activities
- Ensured efficient documentation and reporting of lessons-learned and best practices across projects
- This led to overall improvement in project implementation
- Ensured that gender considerations were appropriately defined and incorporated across all phases of design, implementation, and reporting
- Supported identification, analysis and management of child protection policy related risks and mitigations.
- Managed community, Government of Kenya, Civil Society Organizations expectations to avoid adverse conflicts in project implementation
- Successfully mobilized community to ensure their active participation in project implementation
- Organized and led joint reflection meetings with project teams and partners to determine project progress and impact
- Led in training of fellow project staff and partners on project management standards, operating procedures, and tools as per Plan International Global guidelines
- Managed all logistics and procurement including events management ensuring conformity with Plan and donor policies, procedures, and standards
- Prepared and submitted projects related monthly expense claims, financial reports, and expense forecasts in accordance with deadlines set by Finance and Operations department
- Prepared quarterly and annual gender aware narrative reports on progress of projects and advocacy outcomes in Kenya.
Publishing Account Manager
eKitabu LLC
01.2014 - 12.2014
- Built and maintained cordial relationships with East African Publishers, Kenya Institute of Curriculum Development, private content developers and booksellers
- Coached and trained publishers on digitization of content by providing them with proper guidance
- Prepared and shared timely monthly reports to publishers
- Cleaned and kept up-to-date eKitabu eBooks inventory system
- Updated publishers’ records in the system and maintained security of confidential data
- Trained teachers and students on basic ICT, and how to integrate ICT in learning
- How to use digital content and ICT4E technologies in learning.
- Developed customized account plans for clients to help them achieve their business goals.
- Built relationships with customers and community to promote long term business growth.
- Kept detailed records of daily activities through online customer database.
- Met existing customers to review current services and expand sales opportunities.
- Oversaw new business development to generate sales leads, negotiate client pricing and forecast revenue.
- Identified key entry points to enhance market penetration and maximize returns.
- Collaborated with managers to provide customer feedback and recommend operational changes to meet emerging trends.
Education
MBA in Operations Management -
University of Nairobi
Nairobi, 3001.2024
BSc. Mathematics And Computer Science (Statistics Option) -
Jomo Kenyatta University of Agriculture & Technology (JKUAT)
Nairobi, 3001.2013
Skills
- Data analysis
- Project Management skills
- Financial Management skills
- People management
- Data Analysis
- Trend’s Analysis
- Reporting
- Strong analytical and Critical Thinking skills
- Organizational and Coordination skills
- Excellent trouble shooting and problem-solving skills
- Outstanding Negotiation and Facilitation skills
- Policies and Procedures implementation
- Contract Negotiation and Implementation
- Budgeting and Forecasting
- Resource allocation and Cost Reduction skills
- Administrative Management
- Risk Management
- Workforce Management
- Staff training and development
- Workflow Optimization
- Process Improvement
- Operational Efficiency
- Purchasing and procurement
- Records Organization and Management
- Strategic Partnerships
- Multidisciplinary Collaboration
Short Courses
- Child Protection Policies course
- Gender Development course
- Certificate in Effective project monitoring and evaluation processes
- Certificate in Effective customer service
- Trained on Procurement and Supply Chain Management
- Senior Management and Leadership Course.
Hobbies
Every day, I create time to do something that I love. I enjoy spending time with Family, and I love singing and dancing. This helps in improving my general health and happiness. When I am happy, I tend to be more focused and productive.
References
- Dr. Samuel Kinyanjui, Country Program Director, Aids Healthcare Foundation, samuel.kinyanjui@ahf.org, +254 729 163850
- Ms. Joan Karanja, HR Business Partner, AAR Healthcare (K) Ltd, joan.karanja@aar-healthcare.co.ke, +254 722 393353
- Ms. Purity Mbugua, Project Manager, Plan International Kenya, Purity.mbugua@plan-international.org, +254 722 393353
Timeline
Operations Manager
AIDS healthcare Foundation Kenya
01.2022 - Current
Special Projects and Operations Coordinator
AAR Healthcare (K) Ltd
09.2017 - 12.2021
Project Implementation Officer
Plan International
01.2015 - 08.2017
Publishing Account Manager
eKitabu LLC
01.2014 - 12.2014
MBA in Operations Management -
University of Nairobi
BSc. Mathematics And Computer Science (Statistics Option) -
Jomo Kenyatta University of Agriculture & Technology (JKUAT)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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