Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Personal Information
Affiliations
Timeline
Generic

Kennedy Aumah Mbuyah

Nairobi

Summary

Kennedy is an experienced professional with 11 years hands-on experience on all aspects of Accounting and Finance. Key aspects include Reporting, Coordination of Audits, establishment and management of internal control system, Financial Management, Budgeting, Budget Monitoring & Realignment and Cash Flow Analysis. My experience in development involves grants management, donor engagement & reporting and financial analysis.

Forward-thinking team leader skilled at operating departments efficiently to meet goals. Successful background matching employees with roles for maximum performance. Proactive and hardworking individual focused on continuous operational improvement.

Overview

20
20
years of professional experience

Work History

FINANCE MANAGER

Aero Maintenance Kenya Limited
02.2017 - Current
  • Company Overview: Aero Maintenance Kenya Ltd
  • Deals with repair and maintenance of light aircrafts and helicopters
  • Financial Accounting: prepare and update accounts; regular account reconciliations and management of all local bank accounts; prepare monthly cash flow statements for fund advances; adhere to standard chart of accounts, ledgers and other standard financial management systems and instruments; oversee payroll for all locally paid staff; carry out disbursement checks, ensuring all supporting documentation is in order; manage project timesheets and travel advances
  • Budget Management & Reporting: prepare monthly budget vs actual reports for the board and Technical Leads; support budget re-forecasting aligned to the projected work plan; assist with budget development for new Options business in Kenya
  • Financial Integrity & Compliance: implement internal controls; safeguard the company’s assets; ensure compliance to KCAA regulations and Kenyan law in all project dealings; support and facilitate audit procedures and ensure that audit findings are acted upon; take initiative on cutting costs to promote value for money
  • Systems and Policies: support the development of all necessary finance policies, procedures, forms and tools; contribute to other relevant policies including service charters among others
  • Aero Maintenance Kenya Ltd
  • Deals with repair and maintenance of light aircrafts and helicopters

FINANCIAL ACCOUNTANT

WINPEN Limited
11.2013 - 12.2016
  • Company Overview: Protects assets by planning and completing financial audits; identifying inadequate, inefficient, or ineffective internal controls; recommending improvements
  • Processes, internal controls, and external regulations; identifying risk areas; preparing audit scope and objectives
  • Plans financial audits by understanding organization objectives, structure, policies, Assesses compliance with financial regulations and controls by executing audit program steps; testing general ledger, account balances, balance sheets, income statements, and related financial statements; examining and analyzing records, reports, operating practices, and documentation
  • Assesses risks and internal controls by identifying areas of non-compliance; evaluating manual and automated financial processes; identifying process weaknesses and inefficiencies and operational issues
  • Verifies assets and liabilities by comparing and analyzing items and collateral to documentation
  • Completes audit work papers and memoranda by documenting audit tests and findings
  • Communicates audit progress and findings by providing information in status meetings; highlighting unresolved issues; reviewing working papers; preparing final audit reports
  • Improves protection by recommending changes in management monitoring, assessment, and motivational practices, in the internal control structure, and in operating processes; identifying root causes
  • Supports external auditors by coordinating information requirements
  • Provides financial control information by collecting, analyzing, and summarizing data and trends
  • Protects organization's reputation by keeping information confidential
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
  • Contributes to team results by welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping others accomplish related job results as and where needed
  • Protects assets by planning and completing financial audits; identifying inadequate, inefficient, or ineffective internal controls; recommending improvements

Finance Officer

Mercy Corps-Kenya Programme-Thika
09.2011 - 03.2013
  • Company Overview: Mercy Corps is a global team of humanitarians working together on the front lines of crisis, disaster, poverty, and climate change to create a world where everyone can prosper
  • Financial Management: Review cash payment vouchers and ensure that all cash transactions are fully and properly documented
  • Supports field connection transaction entry with the assigned batch
  • Maintain the uncleared cash advance file and prepare past due advance report for the Senior Finance and Grants officer
  • Assist with audit related requirements (timely documents retrieval, filing after audit completion, proving additional assistance as necessary)
  • Work with the program teams with field cash reimbursements
  • Ensure all finance documents are properly labelled, filed and stored in a clear and easily accessible manner following Field Finance Manual
  • Submission of all original vatable invoices to Nairobi for VAT claim on timely basis for VAT claim
  • Ensure quality control of financial documents for completeness and proper referencing before archiving
  • Responsible for cash and bank vouchers filing, statutory audit reports and other financial documents filing and maintenance of filing system (Hard copy and electronic) according to MC Procedures; manage finance archives and ensure monthly update of the Finance archiving index
  • Mercy Corps is a global team of humanitarians working together on the front lines of crisis, disaster, poverty, and climate change to create a world where everyone can prosper

Finance and Admin. Assistant

PRACTICAL ACTION-Nakuru& Kisumu
03.2008 - 05.2011
  • Company Overview: Practical Action is an innovative international development organisation putting ingenious ideas to work so people in poverty can change their world
  • Support the budgeting and forecasting process for the RCO’s strategic business plan (SBP) and provide data for analysis specifically on income generated from consulting and technical advice
  • Support routine quarterly and annual reporting against the SBP and the preparation of financial sections
  • Provide financial data and analysis to feed into business development processes
  • Ensure full cost recovery for all PAC staff and determine and implement cost saving strategies
  • Work with award management on the consultancy contacts and compliance management, including due diligence processes and award close out
  • Specific financial accountabilities within the role included: Preparing and tracking invoices for assignments and following up to ensure income is received and recognized within the system
  • Reviewing the Unit’s financial monthly budget holder reports and working with the head of unit on providing budget notes
  • Support the team in accounting and reconciling expenses for work floats taken
  • Preparing account accruals whenever necessary
  • Submitting the unit timesheets to finance Manager
  • Managing general correspondences on behalf of Technical & Consulting Teams
  • Preparing minutes of meetings relating to the Unit if and when required
  • Handles training and workshops logistics for the Unit
  • Accurate filing of project documents and correspondence
  • Support development of ToRs and staffing needs for projects/consultancies
  • Practical Action is an innovative international development organisation putting ingenious ideas to work so people in poverty can change their world

Finance and administrative Officer

Merlin Turkana Programme
02.2007 - 01.2008
  • Company Overview: Merlin specialised in health, saving lives in times of crisis and helping to rebuild shattered health services
  • Keeping the cashbook up to date at all times with records of all expenditure and verifying the same with regular cash counts
  • Responsible for all bank account transactions and withdrawals into the cash box
  • Ensure that the cash box is kept in a discrete and safe place at all times (preferably in the safe)
  • Ensure enough cash is transferred to cover weekly transactions, cash box is kept in a discrete and safe place at all times & carry out spot cash counts to ensure the balance on the books is exactly equal to the cash in the tin
  • Do the bank reconciliations of all bank accounts
  • Providing the Finance Manager (Regional Office) with complete and verified accounts at each month is computerized form and with original receipt and cash counts
  • Prepare monthly forecasts and submit it to the Nairobi office
  • Processing petty cash and travel advances for the programme
  • Ensuring that the project Co-ordinator and contracted expatriate visitors receive per diem allowances as contracted and the kitty money advanced to the housekeeper as required
  • Paying all locally recruited staff and medical consultants at each month and to send the necessary information to the Regional Finance office to allow both payments of taxes and reimbursements of donor funds for such staff
  • Ensuring that the conditions of the compound lease are adhered to in the strictest manner and that privacy of the team is respected
  • Ensuring that all bills for electricity and telephones and suppliers are paid in timely manner and filed clearly and ensure that telephone logs are completed for any telephone call made and duly reimbursed by the relevant callers for personal calls
  • Transacting Bank activities on behalf of Merlin Turkana Project
  • Responsible for collecting the Bank statements at the end of the month and to do the bank reconciliations of all bank accounts
  • Providing the Finance Officer (Nairobi office) with complete and verified accounts at each month end in computerized form and with original receipts and cash counts
  • Responsible for collection and settlement of all working advances given and reconcile regularly
  • Responsible for the overall running of the office and guesthouse and ensure that systems are clear and in place for the benefit of the whole team
  • Overall responsibility for ensuring each person fulfils their individual roles according to their job descriptions and that the line management is clear to the whole team
  • Ensure all flight bookings for Merlin staff are done on time and reconfirmation done
  • Ensuring all personal records (personal files, medical cards, NHIF card, job descriptions, timesheets are maintained properly
  • Keeping all file lists updated each month end and documentation for all contracted staff and all medical consultants and send copies of the same to the regional office
  • Ensure HR issues with any programme staff are addressed and referred to the Project Co-ordinator as required
  • Facilitation of registration of legal documents (NSSF, NHIF)
  • Keeping records of all staff advances leave days, sick days and contract expiry dates and keep within the condition of the contracts
  • Ensure all organization visitors are booked in appropriate hotels and arrangements made for their transport
  • Manage phone calls by keeping accurate records of the same and ensure that private calls are paid accordingly
  • Maintain confidentiality and security as regards Human Resources and the programme finances
  • Working at all times to ensure the smooth running of the programme and the comfort and support of the staff
  • Co-operate at all times with the Regional Office team and to seek advice from them as necessary
  • Merlin specialised in health, saving lives in times of crisis and helping to rebuild shattered health services

Field Accountant

Nuba Relief, Rehabilitation and Development (NRRDO)
07.2006 - 01.2007
  • Company Overview: Assist and work in partnership with stakeholders to address community’s needs for re-construction and development of Nuba Mountain in southern Kordofan in South Sudan
  • A Financial Accountant is responsible for running the accounting and financial activities of an organisation
  • They analyse the economic stability of the company and provide financial information to other departments, enabling these departments to make budgeting and investment decisions
  • Preparing the monthly profit and loss, and balance sheet reports
  • Tax reporting and inventory processing
  • Collecting and analysing data, which is then used in the preparation of weekly and monthly estimates
  • Advising on estimates for project funding
  • Creating KPI reports
  • Preparing weekly cash flow statements, and controlling expenditure and cash flow
  • Assisting with the preparation of year-end accounts and statutory accounts
  • Responding to financial inquiries by gathering and interpreting data
  • Conducting internal audits such as wage reviews
  • Examining financial records to check for accuracy
  • Managing and training staff when necessary
  • Prepare annual budgets and monthly and quarterly forecasts
  • Review monthly fund requests received from the different offices and finalize them before submission for approval in a timely manner
  • Review financial statements received from the headquarters, ensuring that expenditures are according to approved budgets, including country monthly fund requests
  • Identify and communicate variances and funding gaps, and recommends best working solutions to respective managers
  • Ensure consistent application of donor and NRRDO’s financial policies and procedures
  • Constantly review work practices and financial procedures for better operational efficiency and proactively raise management attention potential issues in accounts, financial processes and controls
  • This included doing audits at country level on a regular basis
  • In close collaboration with the NRRDO’s Kenya Finance & Administration team, manages day-to-day accounting, invoicing, payroll, cash management and internal financial reporting
  • Assist and work in partnership with stakeholders to address community’s needs for re-construction and development of Nuba Mountain in southern Kordofan in South Sudan

Office Assistant

KICKSTART INTERNATIONAL
06.2005 - 02.2006
  • Company Overview: Kickstart is a non-profit social enterprise committed to fighting poverty, increasing food security, and building resilience to climate change for smallholder farmers across sub-Saharan Africa
  • Basic accounting duties, Reception duties, General office cleaning store keeping and logistics
  • Draw up payment vouchers and receipts for all expenditures and incomes and ensure proper authorization of form
  • Receiving and issues of stock from store to sales team
  • Reception duties i.e
  • Transferring telephone call and control of internet usage
  • Banking of all cash and cheques from sales
  • Preparation and serving of office tea
  • Cleaning of office
  • Kickstart is a non-profit social enterprise committed to fighting poverty, increasing food security, and building resilience to climate change for smallholder farmers across sub-Saharan Africa

Education

Bachelors of Commerce - Finance

Skills

  • Business forecasting
  • Financial budgeting
  • Internal controls
  • Lending practices
  • Regulatory compliance
  • Mentoring and training

Accomplishments

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Supervised team of [Number] staff members.
  • Achieved [Result] by completing [Task] with accuracy and efficiency.

Languages

English
Kiswahili

Personal Information

  • Citizenship: Kenyan
  • Date of Birth: 03/01/76
  • Marital Status: Married

Affiliations

  • Institute of Certified Public Accountants

Timeline

FINANCE MANAGER

Aero Maintenance Kenya Limited
02.2017 - Current

FINANCIAL ACCOUNTANT

WINPEN Limited
11.2013 - 12.2016

Finance Officer

Mercy Corps-Kenya Programme-Thika
09.2011 - 03.2013

Finance and Admin. Assistant

PRACTICAL ACTION-Nakuru& Kisumu
03.2008 - 05.2011

Finance and administrative Officer

Merlin Turkana Programme
02.2007 - 01.2008

Field Accountant

Nuba Relief, Rehabilitation and Development (NRRDO)
07.2006 - 01.2007

Office Assistant

KICKSTART INTERNATIONAL
06.2005 - 02.2006

Bachelors of Commerce - Finance

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Kennedy Aumah Mbuyah