Ken Mwiti

Planning, forecasting and budgeting:
▪ Lead the planning process by ensuring that financial plans for all SSA Cultural Engagement.contracts/programmes/projects are accurately represented on SAP within the set deadlines.
▪ Challenge submitted plans by identifying synergies and ensuring delivery to targets and deadlines.
▪ Provide clear summaries for Cultural Engagement SBUs planning / forecasting.
▪ Support planning and rolling re-forecasting processes for the Cultural Engagement SBU within required deadlines as requested by Regional Head FP&A to ensure that information obtained from these processes is reliable.
▪ Support the Regional Head FP&A in developing reporting procedures and templates for the Cultural Engagement SBU and Contract/Programme/Project use.
▪ Reconciliation and review of SAP plans before system closure.

Financial analysis:
▪ Analyses growth trends, contract/project trends, performance and KPIs and support the Regional Head FP&A in making recommendations to maximise opportunities and manage risks to ensure targets are met.

Management Reporting:
▪ Lead on management reporting and consolidation for the Cultural Engagement SBU.
▪ Liaise with business leads and Regional Head FP&A for any variances between business planning and operational planning figures and provide explanations / commentary.
▪ Efficient and effective day to day running of financial systems and management information processes within the Cultural Engagement SBU.

Business Performance Management:
▪ Review financial performances with the Cultural Engagement business leads and make recommendations for action to address issues identified within contracts, programmes and projects.
▪ Ensure that contracts/projects/programmes are compliant with corporate risk management and other reporting deadlines.
▪ Coordination of contract/programme/project risk management processes, quality review and consolidation of inputs in line with corporate and regional requirements and deadlines.
▪ Monitor cost allocation accuracy.
▪ Work with programme staff and finance, tax and legal department stakeholders (country, regional and corporate) to share information and promote the most efficient and streamlined process compliance that is the best fit for the SSA Cultural Engagement SBU context.
▪ Support the development of SSA specific policy documents and information and knowledge management resources accessible to the SBU team and the wider network across the region.
▪ Administration, dissemination and guardianship of key financial management information systems and knowledge management products and tools (templates, policy documents, guidance).
▪ Hands on financial management support to field teams related to specific problem solving, troubleshooting and peak activity management (e.g. set up, start up, closure, internal and external audits)
▪ Production of consolidated financial, risk and other reports on a monthly basis as per corporate and regional MI requirements
▪ Participate in an agreed schedule of compliance, contract review and financial (“health check”) assurance checks.
▪ Support to the implementation of financial change initiatives as agreed with the Regional Head of Financial Planning & Analysis and the Commercial Finance Manager.
▪ Assist the Commercial Finance Manager as required in the costing and pricing of new opportunities and existing contract amendments.
▪ Support the business in relation to Master Data set up for new opportunities (WBS, PC, CC). Facilitate the appropriate SAP and vendor set up of new and ongoing programmes ensuring that minimum compliance standards are efficiently met and act as the first point of support for queries.
▪ Deliver outputs within corporate and regional timelines as requested by Regional Head FP&A.

Team Leadership:
▪ Coach and support individuals and teams within the Cultural Engagement SBU projects, contracts and programmes.
▪ Developing professional relationships and networks with stakeholders such as Corporate Finance, Regional Finance, Audit amongst others.
▪ Actively support equality and diversity and work to the British Council’s EDI policy at all times.

• Prepare accurate monthly project reports from the ERP system that support financial planning and analysis (FP&A) and impact client and internal reporting for review by the Finance Manager and as required by Project Managers and/or Senior Management Team
• Contribute to the monthly cashflow by providing an accurate monthly project cash forecast of the anticipated project expenditures and income as part of strategy planning
• Ensure project financial transaction entries and records are undertaken and maintained in accordance with project financial requirements by reviewing the project transactions regularly
• Ensure that designated project managers, project staff and finance staff understand the financial requirements of the project by providing training and support to create positive impact to the project
• Schedule and contribute to monthly project budget review and financial planning and analysis (FP&A) meetings with project managers to monitor budget utilization, partner progress & outstanding issues, support decision making and corrective action if required and escalating any issues as need arises
• Present the progress on donor specific financial rules and regulations that impact project management by providing monthly updates and advice at the monthly meetings
• Support project development, startup decision making and mobilization and close out processes, including development of cost applications to clients, development of dashboards for tracking and sharing of lessons learnt & best practices
• Review and approve procurement request, invoices, staff floats and journals as per the approval matrix
• Provide regional support to the SSA grant’s team as a finance business partner

• Review financial documents including M-pesa disbursements and float returns guided by the Financial Guidelines of the organisation
• Prepare and disburse Mobile payments requests by ensuring that all necessary and proper support documents are attached, and the correct codes have been used and all necessary approvals have been obtained
• Make follow ups on any incomplete documents and pending payment approvals identified with the concerned department/person
• Verifying and inputting data including invoice registration, general journal entries and statement uploads in the ERP system in accordance to Ed Dev Trust Finance Guidelines
• Ensure all suppliers to be paid via Mobile payments are paid on time by performing and checking the accuracy of Accounts Payables payment run on a weekly basis
• Preparation of all relevant Kenyan statutory returns in collaboration with the finance officer by ensuring these are prepared in compliance to the relevant statutes and paid on time
• Make and monitor sensitive Mobile payments entries including bulk payments guided by the Financial Guidelines of the organisation
• Collaborate with the Finance Officer in making web bank entries including end-to-end platform such as Host-to-Host and bulk payments guided by the Financial Guidelines of the organisation
• Reconcile all Mobile payments with the payment requests on a weekly basis and report any exceptions or insights to the Finance Manager
• Ensure all Mobile payments have been posted on the ERP on a weekly basis

• Company Overview: This center works with Donor funded project such as GIZ and USAID
• Preparing project reports for Strathmore Energy Research Center
• Processing payments and supplier reconciliation on a timely basis
• Bank reconciliations
• Coordinate preparation and update of external financial audit by preparing balance sheets items schedules (Accruals and prepayments)
• Review receipts for imprest disbursements and per-diems including acting on overdue imprest accounts
• Maintain and update the fixed assets register-Input of assets purchases, verification of monthly depreciation charge, update of disposals, reconciliation to general ledger, update of other decision-making details
• Review of all inventory records using reporting technology e.g
• GRNs, Departmental Delivery Notes etc
• Including review of reconciliation on inventory valuation to the general ledger
• Supporting end month procedures by doing general ledger reconciliations
• This center works with Donor funded project such as GIZ and USAID

• Preparation of financial reports used in trips/projects for reimbursements
• Prepared monthly field activity reports
• Maintained financial documents relating to field trips
• Maintained stores inventory keeping records and managing requisitions