Summary
Overview
Work History
Education
Skills
References
Languages
Certification
Affiliations
Timeline
Generic

June Kathoki Ndumbu

Nairobi

Summary

Dynamic Health Information Systems professional with proven expertise at the National Council of Churches of Kenya in data management and analysis. Skilled in enhancing data integrity and confidentiality, I excel in training teams and developing efficient record management systems, driving evidence-based decision-making and improving patient care outcomes.

Overview

12
12
years of professional experience
1
1
Certification

Work History

Administrative Assistant/Health Information Systems and Logistics Officer

National Council of Churches of Kenya
Nairobi
01.2015 - 12.2025
  • Managed and maintained accurate, confidential patient medical records for urban and camp-based health programs in compliance with data protection policies.
  • Coordinated Health Information Systems (HIS) reporting, including monthly, quarterly, and annual urban health reports for management and donors.
  • Ensured timely scanning, electronic filing, and sharing of patient medical reports to support continuity of care across referral sites and camps.
  • Supported data collection, validation, analysis, and utilization for health programs, contributing to evidence-based decision-making.
  • Utilized electronic databases, SharePoint, and ERP systems to manage patient records, referrals, invoices, and program data.
  • Developed and improved data tools and record management systems to enhance efficiency and data quality.
  • Conducted routine data quality checks to ensure accuracy, completeness, and consistency of health information.
  • Maintained strict data confidentiality and protection standards in line with NCCK, UNHCR, and partner requirements.
  • Trained and supported data clerks, community health workers, and incentive staff on data entry, records management, and reporting procedures.
  • Coordinated referrals and maintained updated records for patients receiving specialized care in Nairobi and partner hospitals.
  • Prepared and consolidated health reports, presentations, and dashboards for internal review and external stakeholders.
  • Supported monitoring and evaluation activities through proper documentation, reporting, and archiving of health data.

Health Records and Information Officer

Kayole II Sub County Hospital
Nairobi
07.2013 - 04.2014
  • Conducted monitoring and evaluation to ensure accuracy, completeness, and reliability of health records and data.
  • Ensured data security and protection by implementing protocols and safeguarding patient information.
  • Conducted research and data collection to support health programs and informed decision-making.
  • Designed and developed medical forms to support effective patient data management.
  • Managed reception, patient registration, admission, and discharge procedures.
  • Compiled, summarized, and presented medical records and data for reporting and analysis.
  • Disseminated monthly and quarterly report forms to relevant stakeholders in a timely manner.
  • Registered and maintained records for TB, HIV/AIDS, and diabetic patients.
  • Recorded Comprehensive Care Clinic (CCC) client data in the IQ Care database.
  • Compiled Integrated Disease Surveillance and Response (IDSR) reports.
  • Participated in hospital outreach and in-reach activities, including polio campaigns.
  • Scheduled patient appointments and supported efficient patient flow.
  • Maintained quality assurance through adherence to health records standards and protocols.
  • Performed administrative duties to support day-to-day operations of the Health Records department.

Education

Bachelor of Science - Health records and information Management

Kenyatta University
Nairobi
07.2018

Diploma - Health Records and Information Technology

Kenya Medical Training College
Muranga County
03.2013

Certificate in Health Records and Information Technology - Health Records And Information Technology

Kenya Medical Training College
Muranga County
07.2010

High School Diploma -

Nembu Girls High School
Nairobi
12.2007

Skills

  • Data management
  • Data analysis
  • Statistics
  • Office administration and records management
  • Data Integrity and protection
  • Management Information Systems expertise
  • Advanced skills in ERP systems
  • File and data retrieval systems
  • Electronic and communication systems
  • Microsoft Office applications
  • Health information systems
  • Patient confidentiality
  • Training and development
  • Presentation preparation
  • Database management
  • Documentation and reporting
  • Records management systems
  • Recruiting
  • Microsoft Office Suite
  • Research

References

  • Dr. John Masiga,

 Former Health Coordinator, NCCK-URAP, Nairobi, Nairobi, jmasiga@iom.int, masiga84@gmail.com, 0720253125

  • Daniel Achivingo,

Strategic Information Associate, University of Nairobi CRISSP Plus Project, Kiambu, Kiambu, 3857-00100, achivingo@gmail.com, 0724-436417

  • Dr. Emmanuel Ojwang',

Health and Nutrition Coordinator, CARE international, Sudan, Sudan, emmanuel.ojwang@care.org, ojwang@outlook.com, 0722-325363

  • Leokadia Mzungu,

 Medical Administrator, National Council of Churches of Kenya-URAP, Nairobi, Nairobi, lmzungu@ncck.org, leomzungu@gmail.com, 0721-265201

  • Damaris Kamau,

Medical associate, UNHCR, Kakuma, Kakuma, kamaud@unhcr.org, damariskay@gmail.com, 0720-852484

Languages

English
Upper Intermediate (B2)
B2
Swahili
Upper Intermediate (B2)
B2

Certification

Health Records and Information Managers Board

Affiliations

Participated in NHIF/SHA Registration for Nairobi Refugees.

Timeline

Administrative Assistant/Health Information Systems and Logistics Officer

National Council of Churches of Kenya
01.2015 - 12.2025

Health Records and Information Officer

Kayole II Sub County Hospital
07.2013 - 04.2014

Bachelor of Science - Health records and information Management

Kenyatta University

Diploma - Health Records and Information Technology

Kenya Medical Training College

Certificate in Health Records and Information Technology - Health Records And Information Technology

Kenya Medical Training College

High School Diploma -

Nembu Girls High School

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June Kathoki Ndumbu