Juliet Cheptumo

Statement of Work

Assist the Company Operations Director in the management of the day-to-day operations activity of Planate Management Group.

Key duties

• Helping the Ops Director with formulating policies, and recovery plans, managing daily operations, and planning the use of resources.
• Facilitate interdepartmental communication and allocate tasks and recourses as needed.
• Lead project management software of Procore.
• Support PMs and other users on Procore technical-related tasks.
• Monitor all projects in Procore (Schedule, work progress, and other related tasks) and help PMs and other related divisions to generate progress and summary reports for the management of the company.
• Make sure the project schedule, Action Plan, QC Plan, Safety Plan, and other necessary documents and created and used by PMs and uploaded to Procore.
• Present Projects status to the company Management using Procore dashboards on the monthly Ops meetings with divisions.
• Assist and contribute to the facilitation of knowledge building and knowledge sharing in the project team and ensure proper capacity building and training activities are scheduled for all implementation staff for building up capacities.
• Provide intensive Procore training and walkthroughs to the new users.
• Monitor and control projects work.
• Coordinate the recovery plans when needed with the responsible PMs.
• Coordinate with the PMs and make sure all subcontract works and commitments of the projects are documented and recorded to Procore, and all payments are recorded.
• Identify the project critical paths on any stage of the project implementation.
• Detail awareness, reading, and controlling the project SOW and contract.
• Prepare projects related reports and present them to the Management in coordination with the Director of Operations.
• Provide help and support to all divisions on the use of Procore and other Operations related tasks.

Statement of Work

Provide support in the development of winning proposals, and statements of qualifications, and assist with the interview preparation/presentations. Manage the full proposal development cycle and ensure that the content meets the compliance criteria requirements.

Key Duties

• Analyses and understands the requirements of Requests for Proposals.
• (RFPs), Request for Quotations (RFQs), Request for Expression of Interest (EOI), and other solicitation documents.
• Developing unsolicited proposals and responses to RFPs, RFQs, and EOIs including researching, writing, editing, and designing the final product.
• Preparation of compliance matrix based on the proposal requirements.
• Assist in the proposal kick-off to plan strategy, tactics, and schedule to deliver proposals.
• Engage/coordinate relevant internal and external team members to obtain information required (graphics, technical write-ups, CVs, Past Performance, etc.) to develop proposal content.
• Manage correspondence, updates, and amendments during the proposal process.
• Facilitating the process review process, and guiding the production of the final draft.
• Coordinate all other Proposal material (graphics, texts, forms, formats, sub-consultant materials for final deliverable; in-house printing and binding as required.
• Help maintain a library of proposal material including documents and photos, project database, and reports management.

• Communicated with customers and vendors positively with particular attention to problem resolution.
• Improved business profits through innovative cost containment and revenue generation techniques.
• Researched industry and marketplace trends to enhance sales techniques and meet customer needs.
• Oversee day-to-day operations of the Business
• Maintaining accounting records and databases
• Supervise the activities of the junior staff
• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations
• Generate leads and create business relationships to help sell and advertise the business
• Ensure good functioning of equipment and prepare for service or replacement when needed
• Manage inventory and order monthly merchandise to ensure appreciative stock levels