Julie Mdamu
Nairobi
Summary
A competent and result-oriented professional with over four years of experience in Accounting and Finance. Goal-oriented and with the ability to work within a high-volume transaction business environment. Adept at accounting, Tax management, and financial reporting. Seeking to find a challenging position that merges with my professional qualification and where my expansive skills will contribute to the smooth running of accounting and finance operations
Overview
7
7
years of professional experience
1
1
Certification
Work History
Finance & Administration Officer
Xamoelc Venture Ltd
08.2024 - Current
- Overseeing accounts payable and receivable, ensuring timely processing and accurate recordkeeping.
- Driving operational efficiency within the administration through continuous process improvement initiatives.
- Playing an integral role in long-term strategic planning efforts, using financial modeling techniques to project future performance accurately.
- Managing payroll operations, ensuring accurate calculations and timely disbursements for all employees.
- Spearheading process improvements in the finance department by developing standardized procedures and documentation templates.
- Ensuring timely completion of month-end close activities while maintaining strict adherence to accounting standards.
- Streamlining administrative processes by implementing new software solutions, improving overall productivity.
- Implemented a new expense tracking system to improve transparency and accountability in spending practices.
- Reducing operating expenses through effective vendor negotiations and contract management.
- Coordinating with projects departments to develop annual budgets, monitoring expenditures throughout the year.
- Preparing comprehensive financial statements for executive review, highlighting key performance indicators.
- Improving overall financial reporting by streamlining control processes and reporting structures.
- Reviewing historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
- Preparing cash flow projections, and monthly, quarterly and annual reports.
Audit Support Intern
Kone Kenya Ltd
04.2024 - 07.2024
- Contributed to successful audits by maintaining organized records and providing timely support to external auditors
- Collaborated with external auditors to facilitate a smooth audit process, addressing inquiries and providing necessary support
- Improved audit readiness by maintaining accurate records and supporting documentation for all account reconciliations
- Played an integral role in audit preparation activities including gathering requested documentation, organizing materials and facilitating communication with auditors to ensure a smooth process.
Finance Officer
Pavimalo Company Limited
08.2023 - 03.2024
- Monitored budget and revenue trends for projects, compiling reports for company leadership to inform decision-making.
- Processed invoices and contacted appropriate parties for timely payment receipt.
- Created organizational structures to improve accounting and finance functions.
- Executed vendor setup and payment, administration of bank accounts and account reconciliations.
- Researched and facilitated Quickbooks integration to streamline accounting and financial processes.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Utilized Quickbooks software to prepare consolidated financial statements.
- Optimized cash flow management, ensuring timely payment of invoices and reducing outstanding debts.
- Improved budget planning and forecasting with thorough analysis of historical data and market trends.
- Streamlined financial processes for increased efficiency and accuracy in reporting.
Accountant
Leadcom Integrated Solutions-A Tech Mahindra Company
09.2019 - 08.2023
- Compiled and analyzed the company’s financial records with precision and maintained 100% accuracy of monthly financial reports empowering management to make well-informed decisions.
- Maintained fixed assets register by carrying out monthly reconciliations to capture all asset movements and ensuring 100% compliance with applicable accounting standards and internal policies
- Collaborated closely with Project Managers and the Operations Manager to oversee and assess budget discrepancies and progress reports, thereby enhancing the overall management of budgets.
- Standardized payment processing activities to ensure 100% compliance with budgetary guidelines, business plans, and organizational policies.
- ·Engaged in annual audits by actively participating in the preparation of designated reports, furnishing documentation, and conducting analytical reviews to enhance both audit processes and comprehension
- Ensured 100% compliance with regulatory requirements, particularly on matters regarding establishing efficient fiscal structures and filing of tax returns including NHIF and NSSF as well as ensuring these are done on schedule and that records are kept well.
- Account receivable management by preparing and sending client invoices, contacting clients as needed to ensure timely payment of outstanding invoices, and reconciling any irregularities in payments
- Performed daily debit, credit, book of accounts, and internal ledger accounts reconciliations in compliance with IFRS and GAAP in SAP Business One system
- Oversaw Treasury operations by maintaining up-to-date records of weekly bank and payment status, and ensuring continuous funding for company’s bank accounts
- Coordinated payroll operations by processing payroll, reconciling payroll accounts, making deductions, and generating payroll reports for 50+ employees monthly.
- Maintained and organized the filing system by keeping all accounts payable records up to date increasing work efficiency by over 65%
- Examined financial documentation to guarantee 100% accurate fund disbursement, verifying relevant signatures, and facilitating document posting and filing.
- Maintained compliance with relevant financial regulations such as International Financial Reporting Standards (IFRS) and ensuring that financial statements are accurate and complete
- Managed a portfolio of over 100 vendors and suppliers, ensuring timely payments are made according to contractual terms while maintaining 100% compliance with budgetary guidelines.
- Identified and resolved discrepancies in intercompany transactions, reducing errors by 75% and ensuring accurate financial statements.
- Processed and monitored Accounts Payable by collecting, coding, posting, and paying vendor invoices in an accurate and timely manner reducing late payments and penalties by 70%
- Primary contact for bank relationships, Bank accounts opening and maintenance, online banking management and any other banking requirements or activity, Checking the execution by banks of transfer instructions, Day to day clearing and posting of bank statements, Monthly bank reconciliations
Finance Intern
Mwalimu National Sacco
05.2017 - 08.2017
- Posted accounting transactions into the ledgers and member accounts on a daily basis.
- Performed daily reconciliation of Petty cash and M-Pesa Accounts
- Carried out monthly bank reconciliation of the various Sacco Accounts.
- Maintained and reconciled debtors’ and creditors’ sub-ledgers in accordance with the Sacco policy.
- Processed loan disbursements, Salary remittances, and other payments in a timely and accurate manner.
- Maintained an up-to-date Fixed Asset Register.
- Ensured accurate and timely processing of member remittances i.e., Payroll recoveries, Direct Debits, Standing orders, etc.
- Filed statutory returns and ensured they are paid on time (NSSF, Pension, NSSF, PAYE, KRA, and SASRA).
- Answered and responded to members’ queries regarding the finance department.
- Assisted in the preparation of budgets and financial reports.
Education
Bachelor of Commerce (Accounting) -
KCA University
11.2017
Kenya Certificate of Secondary Education (K.C.S.E) -
Maryhill Girls High School
2013
Skills
- Proficiency in SAP Business One
- Accounts Payable
- Accounts Receivable
- General Ledger Accounting
- Payroll Management
- Prepare Budgets
- Tax Return Preparation
- Account Reconciliation Processes
- Intuit QuickBooks
- GAAP Compliance
- MS Office Suite
- Administrative Support
- Superior Attention to Detail
- Tax Law Understanding
- Excellent Communication Skills
Certification
- ACCA - Association of Chartered Certified Accountants-Ongoing-Applied Skills Level
- RWK & Associates Taxation Masterclass- March 2024
Referees
- Available on Request
Timeline
Finance & Administration Officer
Xamoelc Venture Ltd
08.2024 - Current
Audit Support Intern
Kone Kenya Ltd
04.2024 - 07.2024
Finance Officer
Pavimalo Company Limited
08.2023 - 03.2024
Accountant
Leadcom Integrated Solutions-A Tech Mahindra Company
09.2019 - 08.2023
Finance Intern
Mwalimu National Sacco
05.2017 - 08.2017
Kenya Certificate of Secondary Education (K.C.S.E) -
Maryhill Girls High School
Bachelor of Commerce (Accounting) -
KCA University
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