Jose Figueroa
Newcastle
Summary
Highly competent Legal Assistant continuously researches and learns new techniques to improve the efficiency and efficacy of depositions and trials. Proficient in the use of email, transcription software, web browsers, and billing software. Typing speed of 78 wpm with a high rate of accuracy.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Legal Transcriptionist
Brigham And Women's Hospital
09.2019 - Current
- Transcribed verbatim audio files on FTR software.
- Proofread documents and correct errors in grammar, spelling, and punctuation.
- Complied with security policies and kept information confidential.
- Maintained accurate accounting records and invoices with MS Excel.
- Managed multiple transcription projects with strict deadlines.
Lead Legal Assistant & Supervisor
Terumo Medical Cooperation
07.2017 - 04.2018
- Organized and executed court calendar with daily cases.
- Drafted motions, briefs, and other legal documents associated with the litigation process.
- Facilitated efficient communication between judges, government agencies, and attorneys.
- Observed strict privacy laws to prevent information breaches and protect data.
- Trained incoming staff on office procedures and case-specific duties.
- Drafted judicial correspondence and handled court mailings.
- Used NCH Express Scribe to input and maintain client data with a high degree of accuracy.
- Worked collaboratively with colleagues to ensure appeals were accurately managed.
- Worked collaboratively with external agencies to ensure appeals were accurately managed.
- Formatted, proofread, and filed legal documents.
- Prepared and maintained case files in both paper and electronic form.
- Maintained multiple calendars with activities of each assigned case.
- Trained and Coached legal assistants.
- Provided supervision ensuring that programs were operating following laws, rules, and regulations.
- Prepared employee performance expectations and evaluations.
- Coached subordinates on work performance.
- Developed and organized training procedure manuals and guides.
- Coordinated and tested updates to the OAH E-Filing system
Legal Assistant
Terumo Medical Cooperation
01.2013 - 07.2017
- Provided administrative support services for Administrative Law Judges for various types of administrative hearings.
- Handled telephone calls, scheduled hearings and conference organization requirements.
- Maintained master calendar for conferences and hearings.
- Prepared thorough, accurate and well-edited documents for cases and internal needs.
- Mailed and arranged for delivery of legal correspondence to parties of an appeal.
- Scheduled conferences and hearings for two attorneys and made adjustments and changes through the Gearplayer V4 application.
- Organized legal memoranda and party correspondence.
- Enforced regulations by reviewing state regulations to confirm compliance.
- Efficiently managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
- Remained highly organized and detail-oriented while working on several cases simultaneously.
- Maintained knowledge of case status, reviewing relevant records and reporting back to the Administrative Law Judge.
- Redacted confidential information from legal documents on a case-by-case basis.
- Trained new employees on office equipment and job duties.
- Submitted electronic filings and organized court materials, schedules, and actions.
- Prepared Notices.
- Prepared Subpoenas.
- Prepared Orders
- Scanned Documents into Docket.
- Maintained and Organized Administrative Hearing Files.
- Opened, Classified, and Gathered Information for each New Appeal.
- Assisted in the Development of the Office Electronic Filing System
Legal Assistant
Patton & Patton, Chartered
04.2009 - 01.2013
- Provided administrative support services for senior partners and firm associates for various types of litigation.
- Coordinated subpoena services and other day-to-day support activities for the legal office.
- Handled all telephone calls, meeting plans, and conference organization requirements.
- Maintained master calendar for client appointments and court appearances.
- Prepared thorough, accurate, and well-edited documents for cases, client communication, and internal needs.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Managed communication with courts regarding the status of petitions and granted orders.
- Scheduled appointments for 28 attorneys and made adjustments and changes through Excel application.
- Organized legal memoranda and client correspondence.
- Displayed superior confidentiality in all mail, telephone and in person communications.
- Assisted litigation team with trial preparation by conducting research and drafting court documents.
- Oversaw legal team appointments, hearing and depositions schedules.
- Composed and typed routine letters of correspondence.
- Gathered and organized pre-trial discovery, records and evidence, including witness interviews.
- Filed pleadings and required paperwork with court clerk according to strict deadlines.
- Efficiently managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
- Directed incoming calls to appropriate staff members.
- Corresponded daily with clients, insurance adjusters, doctors, and attorneys.
- Drafted legal complaints, summons, and interrogatories.
- Issued subpoenas for all necessary records in preparation for trials.
- Provided administrative support and conducted research to assist attorneys in civil litigation preparation.
- Observed strict privacy laws to prevent information breaches and protect client data.
- Remained highly organized and detail-oriented while working on several cases simultaneously.
- Maintained knowledge on case status, reviewing relevant records and reporting back to the attorney.
- Diligently performed administrative tasks including answering phones, greeting clients, and scheduling appointments.
- Redacted confidential information from legal documents on a case-by-case basis.
- Trained new employees on office equipment and job duties.
- Gathered and organized documentation for legal briefs, responses to opposing counsel, motions, and trial evidence.
- Organized exhibits for trial, preparing materials and supporting documentation for easy display and admittance.
- Drafted Client Correspondence.
- Drafted Court Pleadings.
- Drafted Legal Memoranda.
- Organized Client Files.
- Scheduled Court Hearings.
- Balanced Banking Account.
Education
Bachelor of Legal Studies - Legal Studies
Washburn University
Topeka, KS12.2012
Skills
- Proofreading and editing
- Great eye for detail
- Strong listening talents
- Transcription
- Data entry
- Organization
- Customer Service
- Communications
- NCH Express Scribe
- Olympus ODMS
- For The Record (FTR)
- MS Office
- Administrative support
Certification
The Paralegal Advanced Competency Exam is a professional examination that lets paralegals become certified in the field.
Timeline
Legal Transcriptionist
Brigham And Women's Hospital
09.2019 - Current
Lead Legal Assistant & Supervisor
Terumo Medical Cooperation
07.2017 - 04.2018
Legal Assistant
Terumo Medical Cooperation
01.2013 - 07.2017
Legal Assistant
Patton & Patton, Chartered
04.2009 - 01.2013
Bachelor of Legal Studies - Legal Studies
Washburn University
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