Summary
Overview
Work History
Education
Skills
Websites
Certification
References
Affiliations
Years of Experience
Nature of experience
Availability
Current Location
Level of Education
Work type
Licensed Practitioner by Kenya Institute of Supplies Management
Software
Watching football, travelling
Timeline
Generic

Joash Ochieng

Procurement & Supply Chain Practitioner
Nairobi

Summary

Results-driven Procurement and Supply Chain Practitioner with 10 years of experience in strategic sourcing, vendor management, contract negotiation, and end-to-end supply chain optimization. Proven track record of delivering cost savings, improving procurement efficiency, and enhancing supplier performance across diverse industries. Adept at aligning procurement strategies with organizational goals, managing risk, and ensuring compliance with regulatory and ethical standards. Skilled in ERP systems (e.g., SAP, Oracle), demand forecasting, inventory control, and logistics coordination. Recognized for strong analytical thinking, stakeholder engagement, and a proactive approach to problem-solving in fast-paced environments.

Overview

12
12
years of professional experience
15
15
Certifications
1
1
Language

Work History

Procurement Specialist

Ideal Ceramics Ltd
03.2025 - Current
  • Company Overview: Ideal Ceramics, a ceramics distribution company
  • As Procurement Specialist at Ideal Ceramics, a ceramics distribution company, my role plays a critical role in managing the acquisition of products, materials, and supplies from both local and international sources. This position involves sourcing quality ceramic products and raw materials, negotiating contracts, managing supplier relationships, ensuring cost-effective procurement, and maintaining an efficient inventory. As a Procurement Specialist I oversee all aspects of procurement, from vendor selection to product delivery, ensuring compliance with company standards and regulatory requirements.
  • Key Responsibilities:
  • 1. Sourcing & Supplier Management:
  • Identify and establish relationships with reliable suppliers and manufacturers, both locally and internationally.
  • Conduct regular supplier performance reviews to ensure they meet delivery schedules, product quality standards, and cost-effectiveness.
  • Source products and raw materials required for distribution, including ceramic tiles, sanitary ware, and other related products.
  • 2. Negotiation & Contract Management:
  • Negotiate favourable terms, prices, and delivery schedules with local and international suppliers.
  • Manage contracts and agreements, ensuring compliance with legal and regulatory standards.
  • Seek opportunities for cost reduction and improved purchasing terms.
  • 3. Inventory Control & Stock Management:
  • Monitor inventory levels to ensure the company maintains adequate stock to meet customer demands.
  • Collaborate with the logistics team to optimize inventory flow and minimize stockouts or overstock situations.
  • 4. International Procurement Strategy:
  • Stay up-to-date with international market trends, supply chain disruptions, and foreign regulations that could affect procurement activities.
  • Ensure the proper handling of customs clearance, shipping, and import/export regulations for international purchases.
  • Evaluate and select international suppliers based on factors such as price, quality, delivery reliability, and reputation.
  • 5. Quality Assurance:
  • Work with quality control teams to ensure that all products purchased meet company specifications and industry standards.
  • Address quality issues with suppliers and work collaboratively to resolve any discrepancies or concerns.
  • 6. Logistics & Delivery Coordination:
  • Coordinate with logistics teams to track shipments, ensure timely delivery, and manage customs or import requirements for international orders.
  • Ensure that goods are delivered on time and in perfect condition, coordinating with suppliers and freight forwarders as needed.
  • 7. Cost Control & Budgeting:
  • Develop procurement budgets and manage expenses to meet cost-saving goals without compromising product quality or availability.
  • Monitor currency fluctuations and international tariffs to assess the financial impact on international purchases.
  • 8. Reporting & Documentation:
  • Maintain accurate and up-to-date procurement records, including supplier contracts, purchase orders, invoices, and shipping documentation.
  • Prepare regular reports for senior management on procurement activities, costs, and supplier performance.

Senior Procurement & Logistics Officer

RA International
04.2023 - 09.2024
  • Company Overview: RA International (South Sudan, Juba operations)
  • As a Senior Procurement Officer, I manage end-to-end procurement operations to support the organization's logistical needs. My role involves identifying purchasing requirements, sourcing and evaluating vendors, negotiating contracts, and ensuring timely delivery of goods and services. I work closely with major international clients including the UN, USAID, US Embassy of South Sudan, and the World Bank, ensuring procurement aligns with their standards and timelines. My responsibilities also include maintaining strong vendor relationships and ensuring compliance with organizational and client procurement policies.
  • 1. Researching Vendors: Identify and assess potential vendors, contacting them, reviewing catalogs, and attending trade shows.
  • 2. Negotiating Contracts: Negotiate contract terms such as price, delivery, and payment once a vendor is chosen.
  • 3. Managing Vendor Relationships: Build and maintain strong relationships with vendors to ensure quality goods and fair prices.
  • 4. Ensuring Compliance: Ensure all purchases comply with organizational policies, procedures, and applicable laws.
  • 5. Managing Inventory: Monitor inventory levels and place timely orders to prevent stockouts.
  • 6. Monitoring Budgets: Keep track of spending to ensure purchasing activities stay within budget.
  • 7. Collaborating with Other Departments: Work with different departments to meet their purchasing needs in a coordinated manner.
  • 8. Reporting: Prepare reports on spending, vendor performance, and inventory status.
  • 9. Continuous Improvement: Evaluate and improve procurement processes to enhance efficiency and effectiveness.
  • 10. Supply Management: Support cost-effective procurement management, evaluate processes for compliance, assist in developing procurement plans, and manage project supply needs.
  • 11. Warehouse Management: Ensure efficient warehouse operations, secure stock, maintain accurate records, and address stock discrepancies.
  • 12. Emergency Response: Prepare projects for emergency interventions, coordinate distribution plans, and ensure timely dispatch and receipt of commodities.
  • 13. Transport Management: Oversee vehicle maintenance, rental contracts, and transport resource planning, ensuring accurate records and reports.

Supply Chain Administrator

RA International
11.2022 - 03.2023
  • Company Overview: RA International (Kenya Office)
  • Supported the efficient operation of the supply chain by handling administrative tasks related to procurement, inventory, logistics, and vendor coordination. This role ensures accurate data entry, order processing, shipment tracking, and communication across departments and with suppliers to maintain smooth supply chain operations.
  • Key Responsibilities:
  • Process purchase orders, track deliveries, and maintain accurate supply chain records.
  • Liaise with suppliers and logistics providers to ensure timely delivery of goods and services.
  • Monitor inventory levels and update stock records to avoid shortages or overstock.
  • Assist with preparing shipping and customs documentation.
  • Support procurement by gathering quotes and assisting in vendor evaluations.
  • Maintain and update supply chain databases and software systems.
  • Resolve issues related to order discrepancies, delays, or damaged goods.
  • Generate regular reports on inventory, procurement activities, and logistics performance.
  • Ensure compliance with internal policies and external regulations.

Supply Assistant

UNHCR Nairobi Regional Bureau
06.2022 - 10.2022
  • As a Supply Assistant at UNHCR Regional Bureau Nairobi, I supported all aspects of the Local & International supply chain and procurement function, including planning, sourcing, transport, warehousing, and customs clearance. I ensured efficient resource management and timely delivery of goods and services in compliance with UNHCR policies. Key responsibilities included processing purchase requests, managing vendors, maintaining accurate records and databases, supporting asset management, and coordinating with internal and external stakeholders. I also contributed to procurement activities and contract handling.
  • With strong ERP and database management skills, I am well-versed in UNHCR’s supply systems and financial regulations. I have practical knowledge of aviation logistics, public procurement laws in Kenya, and experience in team management and technical procurement. I am a registered Supply Practitioner with the Kenya Institute of Supplies Management.
  • Summary of my Supply Assistant Roles:
  • 1. Procurement and Contracting:
  • Assist in sourcing goods and services.
  • Prepare and process purchase orders, RFQs (Request for Quotations), and bids.
  • Maintain vendor records and monitor contract compliance.
  • 2. Inventory and Asset Management:
  • Help manage and track stock and non-expendable property.
  • Conduct physical verification of assets.
  • Support in the disposal and redistribution of assets.
  • 3. Logistics Support:
  • Coordinate transport and delivery of supplies to field offices.
  • Ensure proper documentation for shipments (e.g., waybills, invoices).
  • Liaise with customs authorities or freight forwarders as required.
  • 4. Data Management and Reporting:
  • Update supply tracking systems and databases (e.g., MSRP or UNHCR's supply chain tool).
  • Prepare reports on procurement activities, inventory status, and logistics performance.
  • 5. Compliance and Coordination:
  • Ensure adherence to UNHCR policies and donor requirements.
  • Coordinate with program and admin teams on supply needs.
  • Support audits and evaluations by providing documentation.
  • 6. General Administrative Support:
  • Maintain supply-related files and correspondence.
  • Provide clerical support and respond to inquiries from internal and external stakeholders.
  • My Key Competencies on this role:
  • Knowledge of supply chain principles and procedures.
  • Attention to detail and strong organizational skills.
  • Proficiency in supply-related software systems (e.g., UNHCR MSRP).
  • Communication and teamwork in a multicultural environment.

Procurement & Supply Specialist

Vilacom Enterprises Ltd Plc
01.2015 - 01.2021
  • Objectives of the Position:
  • As the Procurement Specialist, the primary objective was to lead the Procurement Team and ensure integrity, fairness, and transparency in procurement processes, while adhering to policies, procedures, and controls. The role involved overseeing the procurement of goods and services and managing the grants process. Key responsibilities included contract management, dispute resolution, communication management, and investigating vendor and grantee issues. Additionally, the position was responsible for ensuring complete documentation for procurement, organizing solicitations, and conducting price/cost analyses.
  • Tasks & Responsibilities:
  • 1. Reporting:
  • Develop and present quarterly acquisition planning reports to Senior Management.
  • Track procurement activities and delivery status of goods/services.
  • 2. Audit:
  • Ensure complete backup documentation for procurement purchases is submitted to the Finance Team.
  • Conduct regular spot audits to ensure compliance and completeness of procurement files.
  • 3. Policies & Procedures:
  • Enforce procurement integrity, fairness, and transparency in processes.
  • Ensure adherence to procurement policies and procedures and conduct staff training.
  • Collaborate with the infrastructure team to ensure policy compliance.
  • 4. Procurement Management Systems:
  • Enforce the use of procurement systems (ERP).
  • Maintain electronic procurement records and provide training on system use.
  • 5. General Acquisition & Procurement Responsibilities:
  • Oversee procurement for technical activities, ensuring appropriate methods and transparency.
  • Manage solicitation bids, pricing analyses, and requisition documentation.
  • Guide non-procurement staff in accurate submission of procurement documents.
  • Lead source selection processes and serve on evaluation committees.
  • 6. Supply Chain Management:
  • Coordinate procurement planning and review performance for efficiency.
  • Prepare tender documents and evaluate supplier offers.
  • Conduct cost analysis, prepare purchase orders, and manage supplier relationships.
  • Administer contracts, prepare procurement cases, and ensure internal controls.
  • 7. Asset Management (Transport and Fleet Management):
  • Oversee fleet maintenance and ensure punctual transportation services.
  • Optimize fuel and maintenance processes to improve fleet utilization.
  • 8. Warehouse Inventory Management:
  • Track stock levels, delivery efficiency, and ensure timely cargo movement.
  • Coordinate transport arrangements, update stock cards, and manage documentation.

Intern

Homabay County Assembly
02.2014 - 09.2014
  • Internship/Attachment Summary:
  • Duties and Responsibilities:
  • As an intern reporting to the Principal Procurement Officer, my key responsibilities included:
  • Processing approved requests for goods, services, and works from various departments to meet their needs.
  • Collaborating with user departments to ensure accurate specifications for goods and services.
  • Generating Request for Quotations (RFQs) based on approved requisitions and specifications to identify appropriate suppliers.
  • Expediting the quotation process by adhering to timelines and participating in the opening and evaluation of quotations.
  • Preparing and evaluating quotation analysis for review and approval.
  • Assisting in market surveys for Supply Chain Management to ensure value for money.
  • Managing inventory and stock control.
  • Helping to prepare frameworks for specific items to streamline daily and weekly purchases.
  • Performing any other duties as assigned by the supervisor.

Education

Masters of Business Administration - Procurement and Supply Chain Management Option

University of Nairobi

Professional Diploma - undefined

CIPS

Bachelor of Business Administration - Procurement and Supply Chain Management Option

Maseno University
01.2014

Skills

  • Over 10 years of hands-on experience in the Supply Chain Management profession
  • Strong organizational and interpersonal skills, with a proven ability to build effective relationships
  • Skilled in conducting thorough data and documentation audits to ensure accuracy and compliance
  • Excellent verbal and written communication abilities, with experience in reporting and stakeholder engagement
  • Capable of working independently and collaboratively within dynamic team environments
  • Open and consistent communicator with a commitment to sharing information transparently

Certification

2022 Kevin Mitnick Security Awareness Training.

References

Robina, Kolok, Procurement Officer, kolok@unhcr.org, 0705931355, UNHCR, Nairobi Regional Bureau, Nairobi, Kenya

Affiliations

  • 1. Full member of Kenya institute of supplies management - Kenya
  • 2. Student member of Certified Procurement & Supply (CIPS) - UK

Years of Experience

10 years

Nature of experience

Local & International experience

Availability

On notice (negotiable)

Current Location

Nairobi, Kenya

Level of Education

Masters (MBA, Procurement & Supply Chain management)

Work type

Both remote and onsite (Hybrid)

Licensed Practitioner by Kenya Institute of Supplies Management

I am registered Supply Practitioner by Kenya Institute of supplies management.

Software

SAP/ERP/office 365

Watching football, travelling

At mu free time

Timeline

Procurement Specialist

Ideal Ceramics Ltd
03.2025 - Current

Senior Procurement & Logistics Officer

RA International
04.2023 - 09.2024

Supply Chain Administrator

RA International
11.2022 - 03.2023

Supply Assistant

UNHCR Nairobi Regional Bureau
06.2022 - 10.2022

Procurement & Supply Specialist

Vilacom Enterprises Ltd Plc
01.2015 - 01.2021

Intern

Homabay County Assembly
02.2014 - 09.2014

Professional Diploma - undefined

CIPS

Bachelor of Business Administration - Procurement and Supply Chain Management Option

Maseno University

Masters of Business Administration - Procurement and Supply Chain Management Option

University of Nairobi

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Joash OchiengProcurement & Supply Chain Practitioner