JOAN KARARI

• Preparation of tender documents
• Reviewing tender documents
• Reviewing addendums
• Participating in the initiation of tender opening
• Typing memos appointing different officers to review
• Scanning tender adverts and documents and uploading them on the company portal
• Practicing how to use different e-procurement systems such as Odoo and SRM-SAP
• Creating RFX for tender documents
• Reviewing professional opinion
• Filling delivery book for the received tender securities from different bidders
• Assisting in preparation of intent of award letter to best-evaluated bidders
• To carry out quarterly audits and ensure implementation of process improvement
• To ensure timely preparation and circulation of reports to internal and external stakeholders within the SLA stated period
• To ensure effective documentation management by maintaining a filing system for documents
• Contract draft using the template provided by PPRA
• Draft sent to the legal department for review, together with the required attachments, which are, the evaluation report, Tender document, Notification of Award, and acceptance letter
• Returned to contracts after review
• Sent to the supplier for review and acceptance
• Returned from the supplier
• Preparation of contract execution form (CEF) for signature by the user department
• Send the legal execution form
• Returned
• Forward the contract to legal fully signed
• To facilitate timely processing of exemption duties and other taxes from relevant government agencies like the National Treasury and KRA
• To ensure timely clearing and forwarding of KENGEN consignment
• To ensure effective performance of overseas procurement by adhering to terms and conditions of contracts
• The procurement plan is then drafted
• Monitoring: this connects with the stores
• Coding items: most of the items are coded
• Issuing of goods to different departments in the organization under supervision
• Receiving goods from suppliers
• Managing stock
• Restocking
• Provided supply chain guidance to a team of 5 employees.

Registering new members using SSPAS

• Printing and laminating the membership cards
• Taking fingerprints of new members
• Directing members on where to make registration payments before issuance of their respective cards
• Issuing members with their respective cards
• Retrieval and replacement of lost membership cards
• Amending members' details entered incorrectly in the SSPAS
• Helping new employers in filling in the employer's application form (sf2)
• Registering new employers in the SSPAS
• Opening files for new employers
• Issuing employer's certificate to respective employers and recording in the certificate movement register
• Arranging employers' files in the file cabinet
• Posting and receiving branch letters and recording them in the movement register
• Printing and issuing members with contribution statements
• Directing members on the section and officers to attend to them
• Receiving customers' complaints and compliments
• Receiving customer's calls and directing them accordingly
• Showing members on how to use the NSSF app and NSSF service code (
• 303#)
• Receiving cash and Cheques from members making contributions and receipting the transaction
• Filing the receipts for references and audit purposes
• Recording incoming and outgoing funds and keeping the funds in a secure place before they are deposited into the bank
• Endorsing the processing of Cheques and ensuring that they are stamped and dated
• Petty cash management
• Process the receipts for the customers using SSPAS
• Managed time efficiently in order to complete all tasks within deadlines.
• Demonstrated respect, friendliness and willingness to help wherever needed.

• Actively scanning government ministries, state-owned enterprises, and other sources for tender opportunities
• Monitoring websites and newspapers for potential contracts relevant to the company's expertise
• Developing comprehensive tender response strategies, outlining the information and resources needed to fulfil contracts
• Evaluating the feasibility of bidding, considering factors such as cost, competition, and project management
• Preparing detailed technical and commercial proposals by tender documents
• Attending openings of proposals, recorded minutes, and ensured compliance with submission requirements
• Examined incoming materials and compared to documentation for accuracy and quality.