Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
Languages
Hobbies and Interests
Training
Additional Information
Timeline
Generic

JOAN KARARI

Nairobi

Summary

Highly motivated and results-driven Procurement and Logistics Professional with a dynamic blend of skills and expertise in strategic sourcing, tendering, and logistics management. A commerce graduate from Daystar University, I bring a unique combination of theoretical knowledge and hands-on experience in the field. My background in aviation further enhances my strategic thinking, attention to detail, and ability to thrive in fast-paced environments.

Overview

6
6
years of professional experience
1
1
Certification

Work History

Supply Chain Officer Intern

Kengen
04.2023 - 09.2023
  • Preparation of tender documents
  • Reviewing tender documents
  • Reviewing addendums
  • Participating in the initiation of tender opening
  • Typing memos appointing different officers to review
  • Scanning tender adverts and documents and uploading them on the company portal
  • Practicing how to use different e-procurement systems such as Odoo and SRM-SAP
  • Creating RFX for tender documents
  • Reviewing professional opinion
  • Filling delivery book for the received tender securities from different bidders
  • Assisting in preparation of intent of award letter to best-evaluated bidders
  • To carry out quarterly audits and ensure implementation of process improvement
  • To ensure timely preparation and circulation of reports to internal and external stakeholders within the SLA stated period
  • To ensure effective documentation management by maintaining a filing system for documents
  • Contract draft using the template provided by PPRA
  • Draft sent to the legal department for review, together with the required attachments, which are, the evaluation report, Tender document, Notification of Award, and acceptance letter
  • Returned to contracts after review
  • Sent to the supplier for review and acceptance
  • Returned from the supplier
  • Preparation of contract execution form (CEF) for signature by the user department
  • Send the legal execution form
  • Returned
  • Forward the contract to legal fully signed
  • To facilitate timely processing of exemption duties and other taxes from relevant government agencies like the National Treasury and KRA
  • To ensure timely clearing and forwarding of KENGEN consignment
  • To ensure effective performance of overseas procurement by adhering to terms and conditions of contracts
  • The procurement plan is then drafted
  • Monitoring: this connects with the stores
  • Coding items: most of the items are coded
  • Issuing of goods to different departments in the organization under supervision
  • Receiving goods from suppliers
  • Managing stock
  • Restocking
  • Provided supply chain guidance to a team of 5 employees.

Attaché

National Social Security Fund [NSSF]
05.2021 - 07.2021

Registering new members using SSPAS

  • Printing and laminating the membership cards
  • Taking fingerprints of new members
  • Directing members on where to make registration payments before issuance of their respective cards
  • Issuing members with their respective cards
  • Retrieval and replacement of lost membership cards
  • Amending members' details entered incorrectly in the SSPAS
  • Helping new employers in filling in the employer's application form (sf2)
  • Registering new employers in the SSPAS
  • Opening files for new employers
  • Issuing employer's certificate to respective employers and recording in the certificate movement register
  • Arranging employers' files in the file cabinet
  • Posting and receiving branch letters and recording them in the movement register
  • Printing and issuing members with contribution statements
  • Directing members on the section and officers to attend to them
  • Receiving customers' complaints and compliments
  • Receiving customer's calls and directing them accordingly
  • Showing members on how to use the NSSF app and NSSF service code (
  • 303#)
  • Receiving cash and Cheques from members making contributions and receipting the transaction
  • Filing the receipts for references and audit purposes
  • Recording incoming and outgoing funds and keeping the funds in a secure place before they are deposited into the bank
  • Endorsing the processing of Cheques and ensuring that they are stamped and dated
  • Petty cash management
  • Process the receipts for the customers using SSPAS
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Demonstrated respect, friendliness and willingness to help wherever needed.

Tender Proposal Assistant

Enerkom Ltd
01.2018 - 04.2021
  • Actively scanning government ministries, state-owned enterprises, and other sources for tender opportunities
  • Monitoring websites and newspapers for potential contracts relevant to the company's expertise
  • Developing comprehensive tender response strategies, outlining the information and resources needed to fulfil contracts
  • Evaluating the feasibility of bidding, considering factors such as cost, competition, and project management
  • Preparing detailed technical and commercial proposals by tender documents
  • Attending openings of proposals, recorded minutes, and ensured compliance with submission requirements
  • Examined incoming materials and compared to documentation for accuracy and quality.

Education

Master's - Business Administration

University Of East London
East London
03.2028

Bachelor of Commerce - Purchasing and Logistics

Daystar University
Nairobi, Nairobi Province
05.2021

Skills

  • Procurement Management
  • Logistics Management
  • Tendering and Bidding
  • Regulatory Compliance
  • Financial Planning
  • Risk Management
  • Communication Skills
  • Project Management
  • Quality Management
  • Market Research and Analysis
  • Ability to Work under Pressure
  • Deadline Management

Certification

KISM membership, 08/01/24

Accomplishments

  • Streamlined logistics operations, reduced lead times, and optimized inventory management for increased efficiency.
  • Developed and executed winning tender strategies, showcasing a deep understanding of client needs and industry competition.
  • Implemented innovative supplier management practices leading to improved collaboration and reduced supply chain disruptions.
  • Implemented robust risk management strategies, minimizing the impact of unforeseen challenges on procurement and logistics operations.
  • Implemented best practices for procurement documentation, leading to smoother audits and compliance verification.
  • Pursued continuous personal and professional development, including additional training in logistics (CIPS-UK) and obtaining a Commercial Pilot License (CPL).

Languages

Swahili
English

Hobbies and Interests

  • Learning new information
  • Interacting with people and sharing ideas
  • Playing pool

Training

  • Commercial Pilot License (CPL), 01/16/17
  • Private Pilot License (PPL), 06/13/13
  • Flight Radio Training Operator License
  • Professional Course for Logistics (CIPS -UK) Started July 2024 did CIPS LEVEL 4 exams for Whole Asset Management L4M8 and Ethical and Responsible Sourcing L4M4 remaining with 6 more exams to attain my certificate this year of 2025

Additional Information

My starting salary expectation is Kshs 55,000.In Kengen my most recent pay was Kshs 25,000

Timeline

Supply Chain Officer Intern

Kengen
04.2023 - 09.2023

Attaché

National Social Security Fund [NSSF]
05.2021 - 07.2021

Tender Proposal Assistant

Enerkom Ltd
01.2018 - 04.2021

Bachelor of Commerce - Purchasing and Logistics

Daystar University

Master's - Business Administration

University Of East London
JOAN KARARI