JANET NTABO
Executive Assistant, HR Generalist
Nairobi
Summary
Accomplished People Operations and Human Resources professional with over 7+ years of experience in HR management, strategic workforce development, and operations. Excels in aligning HR processes with operational efficiency to foster a productive, compliant, and positive workplace. Skilled in policy development, staff onboarding support, and leading career development initiatives in dynamic and high-impact environments. Dedicated to promoting a culture that enables employees to perform at their peak, contributing to personal and organizational success. Logistic Officer with 5+ years of experience in developing project-relevant insights from information and research for strategic procurement. Demonstrates a strong capacity to deliver logistical support and inventory management. Energetic self-starter with excellent communication skills.
Overview
12
12
years of professional experience
7
7
years of post-secondary education
2
2
Languages
Work History
Regional HR admin and Logistics Officer
Global Evergreening Alliance-Restore Africa
04.2023 - 04.2025
- Craft and enforce 10 comprehensive organizational policies, establishing consistency and clarity across departments
- Manage employee records and administrative processes to ensure 100% compliance with legal and regulatory standards
- Maintaining an organized and efficient HR system, contributing to 100% operational effectiveness and risk mitigation
- Lead in Occupational safety issues and plan for wellness days with service providers and ensuring all medical covers are renewed in time
- Design and lead a seamless onboarding experience that equipped 10 new hires for the Africa regional coordination unit with essential knowledge, tools, and cultural understanding
- Lead the end to end recruitment process to ensure fit for roles and culture
- Train staff on IHRM information system and ensure all mandatory trainings have been completed
- Implement comprehensive career development plans to drive motivation and growth
- Schedule and send performance management communication to managers and staff and follow up on delivery of annual work plans
- Reinforce a culture of integrity and accountability, safeguarding the organization's reputation and ethical standing
- Supporting the Finance and Administration Manager with accounts and bookkeeping, including documentation of assets
- Lead in developing templates and tools for the PCU that aid process improvements and work flow
- Lead in resolving IT issues, folder arrangement on sharepoint as necessary on behalf of PCU
- Providing logistics support for events and workshops, and travel by PCU and GEA staff, including Visa application, booking tickets and accommodation and processing travel advance
- Collaborate with leadership to nurture a positive, inclusive work culture, aligning closely with company values
- Developed logistical checklists to guide activities support.
- Managed functional areas of logistics.
- Reduced transportation costs with effective route planning and carrier negotiations for streamlined delivery operations.
- Led in procurement of goods, provision of transportation services, tracking of movement and change to support safe and secure operations.
- Coordinated cross-functional teams in executing complex logistics projects, resulting in successful completion within deadlines and budgets.
- Provided support to commander and executive staff members.
- Negotiated contracts with outside providers and rates for facility leases to minimize costs to company.
Regional People Operations Associate-ESA
Humanitarian OpenStreetmap Team -Eastern and Southern Africa(ESA)
06.2020 - 12.2022
- Implement global HR policies and process improvements
- Contribute to the well-being awareness campaign
- Provide guidance to managers on employee relations
- Lead with regional recruitment in position advertising on free platforms, scheduling and conducting interviews, engaging with candidates and other support as needed while improving the recruitment process
- Lead offboarding and exit processes for leaving staff and contractors
- Conduct regional training and development programs
- Lead the onboarding processes for new hires including training and documentation as well as managing adaptations of global practices for regional context
- Act as liaison between Hub and HQ, working with the Hub Director to keep HQ informed of HR and operations updates
- Lead analysis and development of processes for Operations, and adaptation for Hub regional office
- Research and advising on new systems and processes for operations and Human Resources
- Contribute to the gender, diversity & inclusivity initiatives
- Train staff on new organizational processes and systems and manage adaptations
- Support with expense reporting for ESA region
- Assist in creation and dissemination of printed newsletters and promotional materials for regional Hub
- Co work with the global team in planning and running of annual international HOT Summit & other events support as necessary
- Handle travel management & bookings for conferences, staff meetings
Human Resources and Admin Officer
CARE International
01.2017 - 05.2020
- Lead Recruitment, Selection and Placement of new hires
- Facilitate new staff orientation, Onboarding and Offboarding (exit process management)
- First Focal point person for HR related matters for CARE Kenya and Care Somalia
- Ensure compliance of HR policies by advising managers as required
- Coordinate and Support staff benefits such as pension, medical, provident funds and WIBA
- Promote Succession Management Program and Create a Coaching Culture in the organization
- Lead Human Resources administrative functions in the Kenya -Nairobi and Dadaab office
- Oversee Implementation of HR strategies and policies
- Maintain a leave management system and ensure that leave records are up to date and well documented
- Payroll management and administration
- Keep track of Employee Disciplinary and Grievance Matters
- Coordinate the CARE Performance Management System
- Ensuring that all legal regulations and requirements are in place like the OSH certifications
Human Resources Associate
One Acre Fund Kenya Program
01.2013 - 12.2016
- Implemented Strategic HR Projects as and when required
- Developed, reviewed and ensured compliance with HR practices and procedures
- Coordinated, monitored and evaluated performance management and appraisal processes
- Drove staff engagement initiatives i.e
- Training, education, leave and rotation
- Prepared and monitored the departmental supplies tool and restocking
- Coordination of hiring process recruitment and selection, induction and exit of employees
- Supported employees' relations and grievance processes
- Ensured conducive work environment and oversaw employee welfare, safety and health
- Managed staff claims, benefits and medical cards
- Prepared HR metrics, reports on all staff HR related issues and payroll management
- Carried out general induction of new employees
- Maintained sound employee/employer relationships
- Coordinate staff domestic and international travel arrangements
- Conduct HR Policy Trainings
- Maintain employee records and files (attendance, leave summaries, contracts) according to policy and legal requirements
Education
Bachelor of Commerce - Human Resource Option
Kisii University
01.2015 - 01.2019
Diploma - Business Administration-Credit
The Technical University of Kenya
01.2009 - 01.2012
Skills
- Policy Formulation Expertise
- Personnel Management
- Leave Policy Administration
- Employee Record Administration
- Employee Onboarding
- Career Development
- Talent Acquisition
- Talent Acquisition
- Workforce Engagement
- Organizational Culture Development
- Human Resources Information Systems
- Employee Performance Evaluation
Supply Chain Coordination
Records Management
Timeline
Regional HR admin and Logistics Officer
Global Evergreening Alliance-Restore Africa
04.2023 - 04.2025
Regional People Operations Associate-ESA
Humanitarian OpenStreetmap Team -Eastern and Southern Africa(ESA)
06.2020 - 12.2022
Human Resources and Admin Officer
CARE International
01.2017 - 05.2020
Bachelor of Commerce - Human Resource Option
Kisii University
01.2015 - 01.2019
Human Resources Associate
One Acre Fund Kenya Program
01.2013 - 12.2016
Diploma - Business Administration-Credit
The Technical University of Kenya
01.2009 - 01.2012
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