JANE WANJIKU

Summary

Driven and resourceful Executive Assistant recognized among the top 1% through Athena’s elite training. Specializing in healthtech, clinical research, and remote support for C-level leaders, I manage complex schedules, facilitate clinical trial operations, and connect research teams with clinics and institutional partners. My approach blends operational excellence, strategic problem-solving, and unwavering confidentiality to deliver best-in-class executive support in fast-paced environments.

Overview

6

years of professional experience

Work History

Executive Assistant

BANTING HEALTH AI

07.2024 - Current

Provide full-spectrum executive support to the CEO, managing calendars, communications, and team operations; coordinating all organizational and operational priorities for the AI-driven healthtech company with precision and discretion.
Manage complex scheduling, connecting clinical trial participants with clinics, pharmacies, and research institutions, and maintaining HIPAA-compliant records.
Liaise between internal teams, external partners, and stakeholders to ensure seamless operations and information flow.
Act as a liaison between the CEO, research collaborators, and internal stakeholders across time zones.
Coordinate remote logistics, and serve as the primary point of contact for external partners, onboarding collaborators, and maintaining high-touch communication across all levels.
Oversee appointment logistics, onboarding, and confidential support for clinical trial participants, and research collaborators.
Draft executive correspondence, research documentation, grant documents, emails, and meeting briefs; ensure clinical and administrative deadlines are met with confidentiality and professionalism.
Prepare correspondence, meeting materials, and project deliverables for clinical and partnership initiatives.
Manage client scheduling, CRM data entry, and grant submission timelines.
Support grant applications and project management, ensuring key deadlines are met, and operations run smoothly organization-wide.

Executive Partner (XP)

ATHENA LLC

06.2024 - Current

Selected and trained to support top-tier executives globally as an Executive Partner at Athena, recognized globally among the top 1% of executive assistants.
Deliver elite remote support to C-suite executives in the medical, technology, and research sectors, specializing in scheduling, calendar management, project coordination, and workflow optimization.
Coordinate complex international schedules, proactively resolve conflicts in calendar availability, prepare agendas, and anticipate the needs of clients operating in fast-paced sectors; serve as a strategic liaison, and safeguard strict confidentiality.
Implement productivity systems, automation tools, and tracking dashboards to drive operational clarity and decision-making.
Mentor new EAs, and contribute to Athena’s collaborative, high-performance culture.

Personal & Business Assistant to the Founder

MELLBORN GROUP OF COMPANIES

05.2024 - 06.2025

Delivered actionable market intelligence and competitor analysis supporting marketing and investment strategy, including healthcare sector insights.
Streamlined performance tracking and reporting, enabling effective leadership decision-making.
Launched brand engagement initiatives that increased client acquisition in regulated and research-driven sectors.

Virtual Asst. | Communications & Client Support

TALLY.IT (Startup)

05.2023 - 05.2024

Provided remote administrative and creative support to the founding team of an early-stage tech startup.
Managed content calendars, client emails, and social media campaigns across multiple platforms.
Scheduled demos, tracked client feedback, and coordinated team-wide planning meetings.
Created bilingual marketing content, tracked KPIs, and assisted with internal process documentation, and CRM upkeep.
Delivered cross-functional support that spanned brand development, customer support, and team coordination.

Corporate Communications Intern

NATIONAL HEALTH INSURANCE FUND (NHIF)

04.2022 - 06.2022

Represented NHIF at public forums, and coordinated stakeholder engagements, facilitating client connections and public outreach.
Managed data tracking for national campaign KPIs, and internal messaging templates.
Tracked communication KPIs, and assisted with press coverage for major national health events.
Drafted internal memos, newsletters, and social posts to support health campaigns and patient communications; used in external-facing health outreach initiatives.
Supported the communications department in scheduling public events, drafting memos, and coordinating stakeholder briefings.

Field Administrative Assistant (Contract)

KENYA NATIONAL BUREAU OF STATISTICS

08.2019 - 08.2019

Collected and validated demographic and socioeconomic data from over 100 households with 100% data integrity.
Coordinated regional field logistics, supporting high-volume data collection and confidentiality.

Education

Bachelor's Degree - International Studies

Strathmore University

Skills

Executive Support & Scheduling

Medical/Healthcare Operations Coordination

Project Management

Client Communication

Data & Performance Reporting

Meeting & Event Facilitation

Research & Grant Support

Remote Team Collaboration

Interests

Traveling, Volunteering, Fitness, Photography

PROFICIENCY IN TOOLS

Google Sheets, Google Slides, Google Docs, Google Calendar, Gmail, Google Meet
Microsoft Excel, Microsoft Powerpoint
Notion, Trello, Zoom, Slack
Canva, Descript, Hootsuite, Loom

Timeline

Executive Assistant - BANTING HEALTH AI

07.2024 - Current

Executive Partner (XP) - ATHENA LLC