JAMES KAMAU MAINA

• Collaborating with internal and external stakeholders, auditors and legal counsel to confirm compliance with applicable laws and regulations.
• Assisting with internal and external audits to confirm compliance with applicable laws and regulations.
• Collaborating with sales and marketing departments and other business units to address indications of improper sales practices and market conduct violations.
• Review, revision and updating of compliance policies and procedures to confirm continual compliance with applicable laws.
• Developing risk assessment models to identify potential compliance risks.
• Maintaining advisory relationships with Branches and acting as a consultant to management and coaching staff in techniques of Risk Management and Best practice adoption
• Enforcing Be Energy LTD's Health and Safety Management systems and ensuring deviations are identified and corrected
• Summarizing internal audit findings and presenting results and recommendations to senior management

GAINS:

• Liberal reforms to Internal audit and compliance functions to Seventeen (17) Petrol stations and Five (5) hospitality depots serving retail, Commercial, Export, and Jet A1 supply in Kenya; Two border points and Ten (10) petrol stations in Uganda and general head-office interdepartmental functions.
• Thorough drop-down of losses by 30%
• Triggered reduced stock variances from highs of 1.5% to tolerable and within acceptable limits of 0.3-0.5%, low fraud and theft incidences in the retail segment and reduced maintenance costs.

• Enhanced profitability by identifying opportunities for revenue growth through detailed analysis of customer sales data.
• Managed cash flow effectively, ensuring all company liabilities were met in a timely manner and surplus funds were invested wisely.
• Used advanced software to prepare documents, reports, and presentations.
• Developed comprehensive budgets that aligned with company goals while ensuring fiscal responsibility.
• Partnered with auditors to track errors and add contributions to maintain accuracy.
• Improved financial reporting accuracy through meticulous data analysis and reconciliation efforts.
• Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
• Carried out monthly performance reporting for the retail stations analyzing and detailing the OPEX and profitability for management use,feasibility studies for suggested new outlets.

GAINS:

• Managed a month-end portfolio of sales in excesses of 130 million (KES), stock volumes averaging 1,500M3 liters, and a receivable portfolio averaging 100 million (KES) while maintaining clear cut deadlines.
• Vouched and streamlined operational cost efficiencies for the retail segment with a success reduction recurrent expenditures

• Created performance reports on sales, customers, purchase awareness, and other growth metrics to identify targets met and set new goals for extended growth
• Maintained excellent customer relationships by providing excellent support and solving queries over the phone and in person
• Participated in sales and marketing events to establish authority in branding network with industry leaders and gain credibility and trust
• Attended Marketing and sales meetings to motivate staff, identify challenges and align targeted goals
• Registered customer information in the database to store accurate records, acquire speedy accessibility, and organize prospect demographics
• Responded to customer queries to provide information regarding product specifications and uses, delivering smooth and positive communication
• Managed stock to ensure no supply out by reporting reorder levels to the line manager for replenishment
• Prepared local purchase of orders (LPO) as guided by procurement guidelines and conducted Customer visits for marketing, order follow-up, and upselling to meet set sales targets
• ACHIEVEMENTS: Processed orders for a monthly target of 150,000 liters of different brands of engine, hydraulic, and food-grade oils and ensuring safe and efficient delivery to our esteemed retail and commercial customers.

• Produced monthly-end closing statements, financial documents, and invoices; posted journal and ledger entries; prepared financial statements and reports
• Maintained and reported on staff attendance for clear payroll generation and management of their welfare
• Reconciled monthly bank statements and resolved discrepancies, worked on client billing, payment collection, and banking
• Prepared for all security guards approximating one hundred and fifty (150) personnel and support staff of ten (10) people
• Prepared financial reports, profit and loss, and budgets for audit purposes and taxation and performed all statutory deduction processing and remittance
• Maintained staff registers as a planning tool for welfare in coordination with the security staff supervisors.

• Oversaw daily smooth running of the Sacco petrol station (Total, Kenya franchise)
• Prepared sales and stock reports for fuel and Lubricants with average sales revenue of KES.15 million and submitted them within the appropriate timelines to the management for review
• Managed stock by placing orders, doing stock reconciliations, and managed all stock losses as well as collection of receivable payments, banking, and reconciliation
• Supervised all staff and maintained their duty register and payroll preparation as well Annual financial reports preparation to the management and for external audit purposes
• Prepared all tax returns and statutory deductions and timely submission and payment
• Was also in charge of the Sacco assets, including fuel truck, safe, and a custodian of checkbooks
• Complied with the head to local authorities (Licenses), Total Kenya (ISO certification and HSEQ) and KRA (Tax compliances); and reported on operating income, expenses against budget, and forecasted trends
• Kept internal financial controls aligned with Generally Accepted Accounting Standards (GAAPS), International Financial Reporting Standards, and Kenya Union of Savings & Credit Cooperatives (KUSCCO)
• Prepared monthly and quarterly tax returns and reviewed submitted documentation with auditors
• Accurately performed daily cash functions, including cash count, banking, expense management, and various reconciliations
• Tasked in charge of the Sacco movable and immovable assets and a custodian of vital documents.