JAINA PRAVIN PATEL

• Collection of sales and purchase invoices
• Establishing credit terms for new customers
• Undertaking client credit checks and evaluating new credit requests
• Liquidity Management - Managing all payments and debt collections. Followed up monthly statements with courtesy calls to customers.
• Posted journal transactions and cash receipts on sales ledger.
• Customer Relationship Management- Addressing customer queries
• Ensure collection and deliverance of supplier and customer statements respectively.
• Informed new customers on up-to-date credit terms and conditions.

• Organize and manage personnel records in internal HR databases, including entering new data and updating old employee data
• Preparation of HR files and documents like Employment contracts, compensation lists, employee loan agreements, and Job descriptions, among others
• Maintaining employer-employee relationships- addressing employee Queries or HR-related issues ensuring smooth operations of the business
• Compensation management- Ensure employees are compensated effectives liaising with up-to-date records including sick leaves, absence rates, and extra benefits such as loans.

• Manage all accounting transactions
• Reconcile accounts payable and receivable
• Ensure timely bank payments
• Compute taxes and prepare tax returns
• Regularly update the company's petty cash and pending bills portfolio.
• Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions.
• Filing government taxes- Prepared VAT and income tax forms for commercial and individual clients.

• Provided proactive, professional and efficient HR operational service.
• Prepared employment contracts, variation agreements and other written documents.
• Maintained and updated employee files and records.
• Ran payroll processes and updated employee benefits details. Ie; salary deductions & allowances.
• Filing government taxes- NHIF, NSSF, PAYE, HOUSING LEVY & NITA

Learning and development in:

• Insurance scheduling Bank Reconciliations
• Checking of Employee Imprests Forms and creating schedules
• Updating and checking of Purchase Tax Reports
• Updating the schedules for Letters of Credits and Loans and checking their costs.
• Maintained accurate and detailed inventory records.
• Used accounting software to generate reports and perform other accounting duties.
• Supported audit of company financial statements by external auditors.

• Suppliers and Distributors of pharmaceutical products
• Learning and development in;
• Recruitment process and Confirmation process
• Employment laws in Kenya- The Employment Act, Work Injury Benefit Act, Occupational Health and Safety Act and Labor Institutions Act
• Job analysis - conducting job analysis and developing job descriptions
• Staff record maintenance - ensuring employee bio-data's, job description
• Recruitment forms, insurance forms, beneficiaries identification data, employee identification data, leave form and pay-slips and P9s are in the employees file
• Insurance covers and their importance- WIBA, WIBA Plus, GPA, Medical Covers, Last Expense (Spouse and Employee covers) and Group Life insurance cover
• Assisted HR team with general administration and paperwork to maintain optimal processing times.
• Helped to improve employee performance review processes with clear goal setting and KPI monitoring frameworks.
• Training and development
• Performance management - measurement by objectives appraisal method -target setting, KPIs
• Preparation of employment, confirmation, and confidentiality agreement letters
• Application of HRMS - addition or deletion of employees, updating employee records, leave applications
• Efficient knowledge in preparation of relevant HR forms-exit interview, reference confirmation, induction checklists, performance appraisal forms.