IVY NAANYU
Nairobi
Summary
Administrative assistant with over five years of experience in stakeholder engagement and program coordination in development and sustainability sectors. Proven ability to build partnerships with NGOs, private sector organizations, and community actors to enhance program implementation and reporting. Detail-oriented professional skilled in multitasking and providing exceptional clerical and operational support in high-volume office environments. Strong customer relations skills and resilience in fast-paced settings ensure effective management of office supplies, paperwork, and project needs.
Overview
7
7
years of professional experience
1
1
Certification
Work History
CEO & Founder
Lumisa Group
Nairobi
01.2025 - Current
- Directed strategic initiatives to enhance company growth and market presence.
- Facilitated cross-department collaboration to align business objectives and strategies.
- Oversaw financial planning, budgeting, and resource allocation for operational efficiency.
- Developed and executed public relations strategies for various campaigns.
- Established key performance indicators to measure organizational success and progress.
- Directed budget planning and resource allocation for optimal financial management.
Head of Programs
Brands and Beyond Limited
Nairobi
01.2025 - Current
- Lead the planning and implementation of programmes focused on sustainability, gender inclusion, youth leadership, and stakeholder engagement across Kenya and regional platforms.
- Coordinate programme delivery across multiple partners including government institutions, development organizations, private sector actors, and civil society partners.
- Develop concept notes, programme proposals, and partnership engagement materials to support resource mobilization initiatives.
- Manage programme budgets, track deliverables, and prepare reports for partners and sponsors.
- Organize high-level conferences, stakeholder forums, and industry events, overseeing logistics, coordination, and communications.
- Strengthened sponsorship and partner engagement, contributing to a significant increase in programme visibility and financial support.
Programmes & Partnerships Coordinator (volunteer)
Music for Life International
01.2019 - Current
- Supported scholarship program implementation across nine African countries through program coordination, stakeholder engagement, and came up with over USD 5 million in funding.
- Conducted due diligence and interviews for over 4,000 scholarship nominees to identify high-need students, and ensure fair beneficiary selection.
- Improved sponsorship criteria and scholarship selection frameworks to strengthen transparency and accountability.
- Designed and implemented a mentorship framework, assigning alumni mentors to new scholarship beneficiaries to support academic success.
- Strengthened partnerships with community organizations, schools, and local stakeholders.
- Led initiatives that resulted in the organization permanently sponsoring three schools over three years, including: Toi Primary School, Kibera; Kicoshep Primary School, Kibera; and Oleserian School, Kajiado.
- Coordinated program documentation, monitoring processes, and reporting to partners and leadership.
- Helped with Operations across 9 African countries
- Developed schedules for workshops, rehearsals, and performances.
- Managed day-to-day operations of the department including scheduling tasks and assigning duties.
Head of Secretariat
Africa Queen Awards / Africa Renewable Energy Awards (Oscars of Energy)
Nairobi
01.2024 - 01.2025
- Coordinate the operational management of award programs recognizing excellence in sustainability, energy, and leadership across Africa.
- Manage stakeholder relationships with industry leaders, development organizations, and corporate partners.
- Oversee program documentation, nomination processes, communications, and reporting.
- Coordinate international speakers, partners, and event participants across multiple African countries.
- Support partnership development and engagement with organizations working on sustainability, energy access, and development, and secured over USD 100,000 in funding and grants.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Identified needs of customers promptly and efficiently.
- Worked with cross-functional teams to achieve goals.
- Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.
Program Secretariat
Brands and Beyond Limited
Nairobi
06.2023 - 12.2023
- Completed day-to-day duties accurately and efficiently.
- Contributed innovative ideas and solutions to enhance team performance and outcomes.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Identified needs of customers promptly and efficiently.
- Assisted with customer requests and answered questions to improve satisfaction.
- Collaborated closely with team members to achieve project objectives and meet deadlines.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
- Exceeded customer satisfaction by finding creative solutions to problems.
- Recognized by management for providing exceptional customer service.
- Utilized various software and tools to streamline processes and optimize performance.
Executive Assistant to the Chief Executive Officer
Brands and Beyond Limited
Nairobi
01.2023 - 06.2023
- Managed executive schedules and coordinated meetings for leadership team.
- Drafted correspondence and prepared reports for CEO's review and distribution.
- Organized travel arrangements, including itineraries and accommodations for executives.
- Developed and maintained filing systems for confidential documents and records.
- Assisted in planning corporate events, ensuring all logistical details met requirements.
- Liaised with internal teams to facilitate communication across departments effectively.
- Conducted research to support strategic initiatives and decision-making processes.
- Maintained office supplies inventory, ensuring availability of necessary materials.
- Assisted the CEO with administrative tasks such as scheduling, travel arrangements and expense reports.
- Ensured that confidential information was kept secure at all times according to corporate policies.
- Managed special projects as assigned by the CEO in a timely manner.
- Organized meetings and conference calls for the CEO and ensured all necessary materials were prepared in advance.
- Drafted official correspondence on behalf of the CEO in accordance with company policies.
- Maintained a calendar of appointments for the CEO, ensuring that all commitments were met on time.
- Created agendas for senior management meetings and took minutes during those meetings.
- Coordinated executive communications, including taking calls, responding to emails and interfacing with clients.
- Acted as an intermediary between the CEO and other departments or outside organizations when needed.
- Developed presentations for board meetings and other key stakeholders.
- Researched industry trends and developments to provide informed recommendations to the CEO.
- Responded promptly to inquiries from internal staff members regarding any issues related to their roles or responsibilities.
- Streamlined processes related to onboarding new employees into executive positions.
- Arranged international travel itineraries for business trips taken by top executives.
Education
Gender equality, Social Diversity & Inclusion certification - Gender Studies
George Washington University
Washington DC, USA06.2026
Bachelor of science - International Business Management, Project Management
Africa Nazarene University
KenyaSkills
- Customer service
- Program development
- Budget management
- Effective communication
- Research analysis
- Transcription and dictation
- Administrative operations
- Scheduling and calendar management
- Database organization
- Document management
- Travel administration
- Report writing
- Report development
- Travel arrangements
Certification
- Project Portfolio Management Foundations - Project Management Institute (PMI)
- AI for Project Management - PMI
- Business Development Services (BDS) Training - Micro and Small Enterprises Authority / World Bank
- Safeguarding & Child Protection (NGO Context)
- Clarity 4D Accreditation - personality coach
- Monitoring & Evaluation Fundamentals
Timeline
CEO & Founder
Lumisa Group
01.2025 - Current
Head of Programs
Brands and Beyond Limited
01.2025 - Current
Head of Secretariat
Africa Queen Awards / Africa Renewable Energy Awards (Oscars of Energy)
01.2024 - 01.2025
Program Secretariat
Brands and Beyond Limited
06.2023 - 12.2023
Executive Assistant to the Chief Executive Officer
Brands and Beyond Limited
01.2023 - 06.2023
Programmes & Partnerships Coordinator (volunteer)
Music for Life International
01.2019 - Current
Gender equality, Social Diversity & Inclusion certification - Gender Studies
George Washington University
Bachelor of science - International Business Management, Project Management
Africa Nazarene University