IRENE ODHIAMBO
Communication And Human Resource Practitioner
Nairobi
Summary
Experienced HR and administrative professional with a strong background in staffing, talent development, and process optimization. Proven track record in managing payroll and ensuring labor law compliance. Skilled in developing business strategies and maintaining long-term client relationships. Committed to enhancing operational efficiency and fostering a positive work environment.
Overview
7
7
years of professional experience
4051
4051
years of post-secondary education
2
2
Languages
Work History
PERSONAL ASSISTANT
THE LAW CHAMBERS OF DR. OTIENO F. ADVOCATES
12.2024 - Current
- Managing schedules, appointments, and meetings for lawyers
- Handling phone calls, emails, and correspondence
- Organizing and maintaining physical and digital files
- Preparing legal documents, letters, and reports
- Conducting legal research when required
- Liaising with clients, scheduling appointments, and updating them on case progress
- Assisting in case preparation, including gathering documents and arranging evidence
- Ensuring confidentiality and compliance with legal procedures
- Typing, proofreading, and formatting legal documents such as contracts, pleadings, and agreements
- Filing court documents and ensuring deadlines are met
- Maintaining case files and tracking key legal dates
- Organizing travel arrangements and itineraries for lawyers
- Ensuring the office is stocked with necessary supplies
- Coordinating office events, training, and meetings
- Assisting with invoice preparation and client billing
- Processing expense claims and managing petty cash
- Keeping records of financial transactions when necessary
- Conducting basic legal research and summarizing findings
- Ensuring compliance with firm policies and legal regulations
- Managing case management systems and client databases
- Troubleshooting minor IT issues and liaising with technical support
BUSINESS DEVELOPMENT
MELLATO ADVENTURES
01.2024 - 11.2024
- Develop a growth strategy that are focused on both financial benefit and the satisfaction of customers
- Carry out research in order to discover new markets and the requirements of customers
- Schedule business interactions with potential customers
- Ensure that the company's goods and services are promoted
- Prepare sales contracts for the purpose of guaranteeing compliance with the rules and norms established by the law
- Keep track of your sales, revenue, and invoices
- Offer dependable feedback and support once a contractual agreement has been completed
- Develop long-term relationships with both new and existing clients
- Develop and train valuable salesmen out of employees who are just starting out
HEAD HUMAN RESOURCE AND ADMINISTRATION
MEMTECH ELECTRICAL SERVICES LIMITED
03.2023 - 12.2023
- Led staffing and talent acquisition initiatives, enhancing team capabilities.
- Managed payroll operations and ensured compliance with labor regulations.
- Coordinated company events, fostering team morale and engagement.
- Developed and implemented processes to streamline administrative functions.
- Cultivated relationships with clients to drive business growth.
- Oversaw the process of staff appreciation, motivation and discipline.
- Organized for staff career and skill development through training programs.
- Ensured all company policies are up to-date and well known by all staff.
- Kept staff information and files in prudent manner.
- Managed the welfare of staff.
- Ensured timely renewal of licenses, permits, and awards, including motor vehicle, business, and occupational health and safety licenses (e.g EPRA, NCA, trading license, WIBA).
- Maintained all workplaces (offices, workshops, stores, etc.) and their surrounding areas free of hazards, clean, and organized.
- Acquired office supplies and monitored their distribution and use.
- Covered all business-wide lease and utility bills, including water and electricity.
- Worked together with the appropriate department to acquire, provide monitor, and oversee the use of corporate tools, furniture, utensils, phones, uniforms, equipment, etc.
- Met all administrative costs by carefully planning, allocating, and reporting expenditures.
- Maintained order in the organization by closely monitoring and controlling the storage of items, as well as the movement of people and equipment.
- Timely opened and closed offices to grant required access and control as well as security against theft, damage, etc including burglary.
- Custodian of all company keys—including drawers, office doors, motor vehicle, and passwords.
- Managed a trading-capable balance in an operating bank account and ensured its maintenance.
- Responsible for accounts payable, including; coordinating payments to suppliers; and communicating with relevant departments and units.
- Collaborated with credit control and assisted with system allocations while overseeing operational account receivables.
- Avoided trading deficits by monitoring credit control, paying suppliers in time, and tracked the balances in the bank accounts.
- Bank and disbud petty cash to the cashier.
- Oversaw the expenditure processes and ensured compliance with them for proper accountability
- Conducted margin analysis to guarantee profitability in every department.
- With the director's authorization, withdrew funds from the company's bank account(s), paid bills, and processed cheques.
HEAD PROCESS AND ADMINISTRATION
MEMTECH ELECTRICAL SERVICES LIMITED
01.2020 - 02.2023
- Managed all statutory payments
- Was the custodian of sensitive company information such as passwords
- Worked diligently as the personal assistant to the director
- Oversaw the Director's electronic schedule, reschedule meetings as needed based on importance
- Coordinated the Director's travel arrangements
- Managed the Director's communications
- Maintained for the Director's office, including data management and filing
- Wrote documents, briefing papers, reports, and presentations for the Director
- Trained new and existing employees
- Coordinated disciplinary procedures of employees
- Developed policies, reviewed and trained staff members
- Advised management concerning employee related matters
- Developed and installed processes and procedures to ensure synergy across departments
- Trained, monitored and tracked processes
- Evaluated and modified processes and procedures
- Worked with installed ERP to monitor data inputs and outputs
- Compiled and evaluated reports to ensure control and financial accuracy of data
- Collaborated with financial units to accomplish predetermined goals using applications currently in development
ADMINISTRATION ASSISTANT
MEMTECH ELECTRICAL SERVICES LIMITED
03.2019 - 12.2019
- Developed strategies to improve efficiency, plan and manage administrative systems and procedures
- Provided assistance to the company with filing and book keeping
- Oversaw office machinery
- Kept an eye on the office supply inventory and restocked or procured new supplies as needed
- Maintained expenditures to assist with budgeting
- Scheduled tasks, set priorities, and directed staff work to aid in activity coordination
- Worked on improving all systems by coordinating with clients and internal staff, especially the sales team
- Provided support with credit control tasks such as account reconciliation and debt collection
- Reviewed any outstanding balances to ensure they were being settled and did anything else that my superiors assigned me
INTERN, MEDIA AND COMMUNICATION
SCIENCE AFRICA LIMITED
05.2018 - 08.2018
- Company Overview: Science Africa Limited, I wrote news stories, advertising, newspaper analysis and collecting news from the field
- I wrote news stories, advertising, newspaper analysis and collecting news from the field
- Some of the stories I wrote and have been published online
- Science Africa Limited, I wrote news stories, advertising, newspaper analysis and collecting news from the field
- A year family planning contraceptive confirmed for use: https://newsScienceafrica.co.ke/a-year-family-planning-contraceptive-confirmed-for-use/
- Newlight for Kenya women scientists: https://news.scienceafricaCo.ke/new-light-for-kenya-women-scientists/
- NEPAD becomes AU Development Agency: https://news.scienceafrica.co.ke/nepad-becomes-audevelopment-agency/
Education
Master of Business Administration - Human Resource Management
Daystar University
Certified Human Resource Professionals Courses -
HRMEP
NairobiBachelor of Communication and Public Relations - Communication and Public relations
Karatina University
KCSE - Kenya Certificate of Secondary Education
Kabare Girls High School
Skills
- Leadership and Team Management
- HR Policy Implementation
- Process Improvement
- Business Strategy Development
- Client Relationship Management
- People Management
- Payroll management
- Competence in persuasion
- Calendar management
- Client relations
- Customer service
- Strong communication skills
- Time management
- Event planning
- Administrative support
- Microsoft office proficiency
- Multitasking and organization
- Personal correspondence
- Report writing
- Travel coordination
- Database entry
- Expense management
- Strong work ethic
- Project coordination
- Dedicated team player
- Invoice processing
- Strong problem solver
- Business writing
- Discretion and confidentiality
- Meeting coordination experience
- Schedule management
- Meeting planning
- Flexible schedule
- Appointment scheduling
Timeline
PERSONAL ASSISTANT
THE LAW CHAMBERS OF DR. OTIENO F. ADVOCATES
12.2024 - Current
BUSINESS DEVELOPMENT
MELLATO ADVENTURES
01.2024 - 11.2024
HEAD HUMAN RESOURCE AND ADMINISTRATION
MEMTECH ELECTRICAL SERVICES LIMITED
03.2023 - 12.2023
HEAD PROCESS AND ADMINISTRATION
MEMTECH ELECTRICAL SERVICES LIMITED
01.2020 - 02.2023
ADMINISTRATION ASSISTANT
MEMTECH ELECTRICAL SERVICES LIMITED
03.2019 - 12.2019
INTERN, MEDIA AND COMMUNICATION
SCIENCE AFRICA LIMITED
05.2018 - 08.2018
Bachelor of Communication and Public Relations - Communication and Public relations
Karatina University
KCSE - Kenya Certificate of Secondary Education
Kabare Girls High School
Master of Business Administration - Human Resource Management
Daystar University
Certified Human Resource Professionals Courses -
HRMEP
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