IRENE KILUU MAINGI
Office Manager/Operations And Production Administrator/Project Manager/Executive Assistant
Nairobi, Nairobi Province
Summary
Organized and detail-oriented professional with a background in film production, bringing over 15 years of experience in project coordination, budgeting, scheduling, and stakeholder communication. Adept at managing complex logistics, streamlining workflows, and supporting teams in fast-paced environments. Eager to apply strong administrative, organizational, and interpersonal skills to contribute effectively in an administrative or office management role.
Overview
18
18
years of professional experience
Work History
Line Producer- Freelance
Various Production Houses
06.2024 - Current
- Monitored costs throughout the life cycle of a project to stay within budget constraints without compromising quality or timelines.
- Managed the transition from pre-production to production stages, ensuring a smooth handover of responsibilities and resources.
- Established clear communication channels among various teams within the production process for streamlined information exchange.
- Collaborated with directors and producers to develop comprehensive shooting schedules that meet production goals.
- Projected costs for crew salaries, equipment rentals, insurance, wardrobe, set design, and location filming.
- Secured necessary permits and approvals for filming on public and private properties, maintaining legal compliance.
- Obtained insurance for production and managed pre-production processes.
- Oversaw day-to-day operations on set, ensuring a safe working environment for all personnel involved in the production.
- Enhanced project efficiency by implementing effective budget management and resource allocation strategies.
- Liaised with studio, crew and producers while effectively addressing on-location crises and issues.
- Worked with director, production manager and department head to prepare film's final budget, shooting schedule and production dates.
- Revised schedules and control expenses to keep project on time and within budget.
- Developed collaborative relationships with creative team members, ensuring seamless communication across departments.
- Analyzed scripts, determined cost of production and broke down screenplay into schedules.
- Developed budgets for producers to establish funding requirements.
- Ensured accurate documentation of all expenses, invoices, timesheets, and other financial records related to the project''s budgetary requirements.
- Negotiated contracts with vendors and suppliers to secure favorable rates while maintaining high-quality standards.
- Monitored production costs to keep in line with approved budget.
- Conducted regular progress meetings with stakeholders to maintain transparency regarding project status updates and address any concerns promptly.
- Evaluated post-production materials such as dailies, rough cuts, or final edits to provide feedback for improvements when needed.
- Mentored junior staff members within the production team, fostering a positive learning environment and promoting professional growth.
- Assisted director in achieving artistic vision for film by liaising between crew and producer.
- Coordinated logistics, travel arrangements, and accommodations for cast and crew during on-location shoots.
- Managed schedules and deadlines to ensure smooth production flow, resulting in successful project completion.
- Worked with director, production manager and department heads to prepare final budgets, shooting schedules and production dates.
- Assembled and installed products on production lines according to established guidelines.
- Used equipment properly to avoid workplace hazards or injuries.
- Maintained maximum organization and productivity by properly sorting project components on work tables.
- Developed project budgets and managed production costs.
- Conducted meetings with staff to discuss production progress and to attain production objectives.
Production Manager
Al Is On Production Ltd
02.2014 - 05.2024
- In charge of sticking to the production schedule, handling budgeting, transportation, and scheduling.
- Ensure all daily running’s of the project run smoothly.
- Organize movement orders for all management personnel.
- Coordinate and run meetings between management, client and creative agency.
- Manage all stages of production which are pre-production, filming period and post production.
- The production manager oversees the initial location scouting and manages any financial arrangements to secure locations.
- The production manager works with the producers to make a shooting schedule that satisfies the scheduling restrictions of all cast and crew as well as location availability.
- Create a working budget that accounts for personnel, equipment, and locations.
- Work with the line producer to hire crew and contract with suppliers.
- Coordinate all necessary transportation and housing for the cast and crew for the duration of the project duration.
- PROJECTS UNDERTAKEN
- Tusker Twende Kazi
- Crown Paints TVC
- Nice and Lovely TVCs
- AGRA booklet and videos
- TJNA documentary
- IFMIS documentary
- Ministry of Mining Event Photography and Videography
- G United TVC
- Speak and Peak Media Training
- Equitel TVC
- DSTV TVC
- Ushanga Documentary – Min of Tourism
- Airtel TVC
- Ajab Home Baking Flour TVC
- Mortein Doom TVC
- Harpic Toilet cleaner TVC
Spa Manage/Office Manager
Cloudless Medical Limited/Dr Stasch Clinic
09.2017 - 05.2024
- Ensure all operations are carried on in an appropriate, cost-effective way
- Improve operational management systems, processes and best practices
- Purchase materials, plan inventory and oversee consumables efficiency
- Help the organization’s processes remain legally compliant
- Formulate strategic and operational objectives
- Examine financial data and use them to improve profitability
- Manage budgets and forecasts
- Perform quality controls and monitor production KPIs
- Recruit, train and supervise staff
- Find ways to increase quality of customer service
Film& TV Production Manager
Endemol East Africa -Freelance
05.2010 - 11.2013
- Manage the production from conception to delivery
- Coordinate and supervise all departments on and off set
- Organizing auditions within and outside Kenya
- Ensuring scripts for all LIVE shows are ready and approved
- Resolved issues quickly to maintain productivity goals.
- Create a detailed schedule for the project and manage the budget.
- Managed internal operational standards and productivity targets.
- Liaise with the VFX artists and technical directors (TDs) from all parts of the VFX pipeline to see that work is completed on time.
- Standardized production procedures, job roles, and quality assurance guidelines.
- Manage budget (KES 250million per Season).
- Keep in contact with the various departments in order to inform them of their schedules, relate to my colleagues and explain myself well.
- Tusker Project Fame Seasons 111 TO VI
Film &TV Production Assistant/ Coordinator
Bluesky Films-Freelance
05.2009 - 01.2013
- Inform cast members about call times and any schedule changes.
- Maintain the production budget.
- Organize catering for shoots.
- Answer phone calls.
- Respond to emails.
- Order office inventory as needed.
- Supervise production assistants and provide daily tasks for them.
- Organize and plan all movement orders for all crew to and from shoot.
- Organizing schedules and contracts by ensuring all crew has signed before shoots.
- Clearing copyrights.
- Booking studios, production equipment, performance staff and production staff.
- Liaising with a wide range of people.
- Organizing meetings and interviews.
- Preparing and distributing briefing notes and scripts.
- Organizing schedules and contracts.
- Overseeing cues, timings and continuity during recording.
Company Secretary
NOMURA INSURANCE BROKERS
01.2008 - 03.2009
- Handling of office petty cash
- Dispatching of Invoices and Memos
- Phone operations
- Debt collection and reminder over phone
- Assembling of all information required for monthly reports
Education
Tours And Travel
Career Training Centre
Nairobi, Nairobi Province, Kenya07-2005
Skills
Customer service
Administrative support
Office management
Data entry
Organizational skills
Staff management
Office administration
Workforce management
Bookkeeping
Personal Information
Nationality: Kenyan
Proposed Position
Operations Manager/ Project Manager
Timeline
Line Producer- Freelance
Various Production Houses
06.2024 - Current
Spa Manage/Office Manager
Cloudless Medical Limited/Dr Stasch Clinic
09.2017 - 05.2024
Production Manager
Al Is On Production Ltd
02.2014 - 05.2024
Film& TV Production Manager
Endemol East Africa -Freelance
05.2010 - 11.2013
Film &TV Production Assistant/ Coordinator
Bluesky Films-Freelance
05.2009 - 01.2013
Company Secretary
NOMURA INSURANCE BROKERS
01.2008 - 03.2009
Tours And Travel
Career Training Centre