Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Hilda Omega

Accountant
Nairobi, Nairobi Province,30

Summary

Experienced finance professional with over 10 years of experience in financial management of Not For Profit Organisations. Experienced in managing complex budgets, extensive knowledge of finance procedures and systems, budget management and management of institutional funding relationships. Contribute to enhancing effective program delivery at the strategic level of the organization. Excellent knowledge of main institutional donors, Bill & Melinda Gates Foundation, ECHO,SDC,DFID,UNICEF,IIED policies, funding criteria and procedures, and US government (USAID)funding rules and regulations, Ministry of Foreign Affairs, Netherlands. Experience in managing complex multiple partner grants across different cultural backgrounds. Ability to work in fast paced environments ensuring effective program delivery both as a donor and a subgrantee. Adept at managing budgets, payroll, invoicing and general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines.

Overview

14
14
years of professional experience

Work History

Grants and Finance Officer

HIVOS Foundation
4 2021 - Current
  • Conduct finance due diligence to assess financial management capacity of potential implementing partners
  • Ensuring risks identified during the assessment process are captured in the partner contracts to mitigate any negative occurrences in the future
  • Oversee the budgeting process of implementing partners in Kenya, Uganda and Mozambique and ensure budgets are developed within donor and HIVOS' set guidelines, as part of the contracting process.Ensuring the budgets match the partner work plans and proposals
  • As part of capacity building, train partners on HIVOS and donor budgeting processes against the guidelines provided
  • Provide guidance on proper budgeting practices within their existing systems
  • Review of these budgets once completed by the partners to ensure accuracy and adherence to set guidelines
  • Review grantees forecasts that feed into overall program forecasts
  • Review partner financial reports against support documents provided and approved budgets for correctness and accuracy
  • This is key in ensuring proper liquidation of amounts advanced to partners and credibility of financial reports sent to donor
  • Provide feedback and support on proper documentation expected for various kinds of expenses
  • Posting of the approved expenses on the partner financial management system to reduce partner liability to HIVOS.Ensure the financial report speaks to the narrative report by comparing the contents of each of the reports
  • Support partners in budget realignment upon request
  • Provide support to the program officers within We Lead on financial management issues with regard to implementing partners, fostering cohesion between programs and finance to enhance effective program delivery
  • Conduct partner monitoring visits within the three countries.Ensuring program implementation is on course and any mitigation measures are taken in good time
  • Assess variance of the reported expenses against budget, to aid in initiation of mitigation measures for highly unfavourable variances
  • Consolidation of partner reports to determine accumulated expenses to date
  • Conduct partner trainings on various financial aspects such as budgeting process, financial reporting and any other finance aspects as part of partner capacity building.
  • Prepare monthly financial reports for We Lead Africa, during Africa region weekly meetings
  • Ensure We Lead HUB EA implementation expenses are posted correctly within HIVOS’ financial management system.

Finance Officer

Wetlands International
02.2020 - 03.2021
  • Conduct expenditure verification of partner financial reports against support documents provided and approved budgets for correctness and accuracy
  • This is key in ensuring proper liquidation of amounts advanced to partners and credibility of financial reports sent to donor
  • Payment processing Generation of payment vouchers for payment authorization,ensuring payments are prepared within set guidelines
  • Financial system update
  • Ensure all financial transactions are accurately keyed into the system to ensure financial transactions Monthly bank reconciliations of all organisation’s bank accounts
  • Filing of monthly tax withholding tax returns
  • Management of staff travel and expense reimbursements Ensuring the same is updated on the financial management system
  • Assist in audit process during project and institutional audits.

Finance and Administration Officer

Millenium Water Alliance
05.2016 - 01.2020
  • Ensure financial information is captured accurately and in a timely manner into the financial system to ensure financial data captured is reliable and fairly represents the organisation’s financial position
  • Also ensure end month closing processes are carried out in a timely manner
  • Payment processing Review payment support documents for completeness to ensure compliance
  • This includes both supplier and staff travel advance requests
  • Monthly bank reconciliations of all organisation’s bank accounts
  • Ensuring all unreconciling items are investigated and resolved
  • Monthly payroll preparation and processing Ensuring statutory deductions deducted and remitted on time to the relevant bodies
  • Reporting Preparation of various management reports as and when they fall due
  • Consolidation of quarterly and annual individual partner financial reports for submission to the donor
  • Forecasting and budget monitoring Preparation of quarterly financial forecasts and updating the budget monitoring template to ensure expenses incurred are within the approved budget and any variances are promptly identified and mitigation measures taken
  • Quarterly invoicing of organisation’s headquarters to facilitate disbursement of funds to the Kenya office
  • Preparation of funds request for disbursements of funds from headquarters
  • Monthly reconciliation of balance sheet items
  • Investigation of any unreconciled amounts ensuring they are resolved
  • Follow up with program partners on amounts owed to the organization to ensure reimbursements are done on time
  • Together with the finance manager update relevant finance manuals as deemed appropriate
  • To ensure financial practices are upto date
  • Prepare for both statutory and donor audits and respond to any issues raised
  • Conduct financial report expenditure verifications of implementing partners to ensure donor compliance
  • Filing of organization’s monthly and end of year tax returns
  • Perform end month and end year financial closure processes
  • Supervise the accounts assistant
  • Management of staff travel and liquidation expense reports
  • Ensuring the same is updated in the financial management system.

Finance & Administration Officer

Drylands Learning & Capacity Building Initiative
05.2014 - 04.2016
  • Receiving of all invoices for payment processing
  • Ensuring proper supporting documentation is attached and stamping PAID on them upon raising of the payment voucher and ensuring proper filing of the same
  • Raising of journal vouchers Preparation of journal vouchers for all journals passed into the financial system
  • Updating of the general ledger and ensuring accuracy in coding according to the various variables e.g
  • Donors, budget line
  • Online payments entry for approval by relevant signatories
  • Preparation of monthly payment schedule to facilitate disbursements of funds from donors and also monitor the organization’s cash flow
  • Negotiating exchange rates with the bank and subsequently doing the online bank funds transfer to facilitate setting of the monthly exchange rates
  • Monthly bank reconciliations for all organization bank accounts
  • Preparation of donor reports as and when due and ensuring the reports are donor compliant
  • Ensuring all petty cash transactions are duly approved and receipted and vouchers allocated to all petty cash transactions
  • Supplier reconciliation to detect any anomalies also to determine amounts payable
  • Management of staff travel and expense reimbursements against travel advances issued
  • Ensuring advances are reconciled in time
  • Payroll preparation and for the organization ensuring all deductions are deducted and remitted on time
  • Manage the organization’s I tax page
  • Ensuring taxes are paid on time
  • Management of consultant’s withholding tax deduction and remittance
  • Ensure proper filing of financial information
  • Prepare for both donor and statutory audits.

Finance and Administration Assistant

Technoserve Inc Kenya
02.2011 - 07.2013
  • Handling all communications between the Eldoret field office and the Kenya office in Nairobi
  • Administration of office petty cash and maintenance of office inventory which included carrying out bank duties
  • Monthly reconciliation of the field office budget as and when expenditures occur as per the budget monitoring template to ensure field expenditures are within the set budget
  • Supplier and procurement management to ensure all office procurement procedures are in line with organizations’ policy
  • Maintaining and updating suppliers list
  • Conducting suppliers’ BID analysis for expenditures exceeding the set limit for expenditure amounts exceeding single sourcing allowable expenditures
  • Raise payment vouchers for payment of suppliers and their subsequent inclusion in the expense reports into the financial systems
  • Preparation of the relevant documentation required for acquisition of supplies and subsequent payment of suppliers
  • These included raising of the LPO and other supporting documentation to ensure compliance with procurement set requirements
  • Receiving and preparing for payment, supplier invoices and staff expense payments.

Education

Master of Business Administration - Accounting Option -

University of Nairobi

Bachelor of Arts - Economics (Major) and Sociology (Minor) - undefined

University of Nairobi

Bachelor of Arts - Economics And Sociology

Vision Institute of Professionals
Nairobi
04.2001 -

Skills

Grant Management

References

  • Julia Kiveu, Regional Finance Manager (EA HUB)– HIVOS Foundation, +254 (0) 722 269 516, jkiveu@hivos.org
  • Stephen Otieno, Africa Region Finance Manager– Sight Savers International, +254 (0) 722 439 153, sotieno@sightsavers.org
  • Leah Nganga, CEO & Founder - Tanir Credit & Accounting Services, +254 (0) 723 585 651, leahnganga@tanirltd.co.ke

Timeline

Finance Officer

Wetlands International
02.2020 - 03.2021

Finance and Administration Officer

Millenium Water Alliance
05.2016 - 01.2020

Finance & Administration Officer

Drylands Learning & Capacity Building Initiative
05.2014 - 04.2016

Finance and Administration Assistant

Technoserve Inc Kenya
02.2011 - 07.2013

Bachelor of Arts - Economics And Sociology

Vision Institute of Professionals
04.2001 -

Grants and Finance Officer

HIVOS Foundation
4 2021 - Current

Master of Business Administration - Accounting Option -

University of Nairobi

Bachelor of Arts - Economics (Major) and Sociology (Minor) - undefined

University of Nairobi

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