Summary
Overview
Work History
Education
Skills
Languages
Summary Of Expertise
Further Training And Seminars
References
Timeline
Generic

Henry Hezron Obumba

Nairobi

Summary

With over 20 years of experience in logistics and supply chain management, my skills are well-suited for various roles such as logistics, recruitment, procurement, warehousing, safety and security, fleet management, assets and inventory management, administration, human resources, finance, equipment management, and management planning. My problem-solving and organizational skills have consistently contributed to organizational growth. I hold a Bachelor of Commerce in Purchasing and Supply Chain Management from Nairobi University, along with additional diplomas in Supply Chain Management and Procurement and Supply Chain Management from the Kenya Institute of Management and the Kenya Institute of Supply Management (CIPS). Throughout my career, I have held senior positions with renowned international organizations including Concern Worldwide, Mercy Corps, and Suman Shakti (EPZ) LTD. I have gained extensive hands-on experience in supply chain systems strengthening, capacity building, collaboration with stakeholders, and working in both development and emergency response settings across multiple countries. My expertise includes providing technical assistance, overseeing procurement services procedures, and ensuring effective logistics management. I have also worked with various donors including USAID, CDC, UNHCR, UKAID, EU, KFW, DFID, Bill & Melinda Gates Foundation, Packard Foundation, MasterCard Foundation, and GIZ. As a professional in leadership and operational management, I bring robust experience in optimizing team performance and driving organizational success. My reliability and adaptability have been key factors in achieving goals. Additionally, I have proven expertise in strategic planning and process improvement. Experienced with leadership, strategic planning, and operational management. Utilizes strong problem-solving abilities to drive efficiency and effectiveness. Knowledge of team collaboration and process optimization.

Overview

20
20
years of professional experience

Work History

Logistics, Procurement & Transport Senior Officer

Concern Worldwide
04.2019 - 03.2025
  • Procurement: Coordinate and monitor all activities of the purchasing cycle, including but not limited to revision and consolidation of purchase request forms, organization of bidding processes, evaluation, contracting and delivery of goods and services, payments to suppliers, filling systems, and reporting.
  • Ensure all procurement procedures, practices and documentation meet the standard set. Support training of supply chain staffs and other relevant personnel's. Review procurement tracker, analyses data and make strategic recommendations to SMT. Monitor department KPIs ensuring timely and high quality monthly report submission.
  • Review specifications and Terms of Reference to ensure completeness, accuracy and compliance with quality standards and assist during contract negotiations.
  • Organize procurement trainings and refresher sessions for supply chain staffs and other new and old personnel. Ensure procurement procedures are followed, including developing procurement plans and trackers for timely procurement.
  • Oversee operational procurement to ensure timely, cost effective, value for money and quality delivery of commodities and services and maintaining continuous communication with the originators.
  • Ensure transparency and accountability by adhering to the operations Handbook and Donor policy. Ensure fair, transparent and professional dealings with all external suppliers and contractors in with Operation Handbook.
  • Provide support to field sites in managing normal procurement process and compile monthly procurement report. Conduct market surveys in key categories to ensure the organization gets the best value for money.
  • Ensure supply chain staffs adhere to compliance, segregation of duties, supplier terms and conditions and the organization code of conduct in interactions with suppliers. Prepare, and review tender dossier ensuring that all the necessary details including mandatory requirements, technical specifications, and required formation in included.
  • Fleet: ensure smooth operation of program activities by planning for transport needs for program activity to be met on time based on the movement plan on weekly, monthly. Ensure fleet maintenance is conducted efficiently and fueled properly. Effectively take charge over the fleet procurement and logistics procedures to staffs and supervise their implementations. Oversee all filing of fleet documents both in soft and hand copies. Provide monthly comprehensive fleet report.
  • Asset management: ensure that the asset management procedures are planned and everyone is aware of the process. Conduct and submit asset verifications twice a year and more so end of the project/funding and end year in both manual and soft copy. Ensure that all assets are registered correctly, tagged, maintained, and monitored accordingly. Ensure that the disposals are done as per the organization and donor procedures and recorded accordingly.
  • Reports: Ensure the completion and compilation of the monthly procurement, transport, and warehouse reports for both organization vehicles and rental vehicles. These reports include fuel analysis and all KPIs. Biweekly SR Tracker showing the progress in the procurement of goods and services with clear indicators of completed and ongoing procurement.
  • Team Management: Develop the capacity of the procurement and logistics team. Lead, direct, and motivate the procurement and logistics department team. Ensure all the employee KPIs are monitored and feedback is given during meetings in semi-annual reviews and annual performance appraisals.
  • Policy and Planning: Work with managers in the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities. Participate in the preparation of logistics plans and budget requirements for planned operations in movement, plans, maintenance, and repair of vehicles/motorbikes and thereby facilitating the most cost-effective delivery of transport to the programs. Ensure transparency and accountability across all organization activities through full implementation of logistics and procurement regulations. Participate in annual development plan with consultation with other departmental staff including finance, administration, programs, and human resources.
  • Warehouse management: Adhere to warehouse procedure and policy and stock management systems as per the guidelines. Prepare stock reports as per donor requirements and procedures. Physical stock verification and report are done on a timely basis and when requested. Ensure stock management procedures including goods received, released, stacked, and distribution is managed according to the compliance, Ensure the warehouse is clean and dry and maintenance is done by the policy.
  • Staff Capacity Building: Organize procurement training for both programs and operations regularly.
  • Safeguarding: ensure that global policies for safeguarding people, gender quality and inclusion are fully embedded in accordance with principle and requirement of the policy including relevant implementation standard and guidelines as applicable to their areas of responsibility. Ensure that staffs and stakeholders are aware of and understand their responsibilities under the policies and Code of Conduct-CoC.
  • Representation and coordination: represent the organization where relevant to stakeholders, suppliers, NGOs, local government, and partners. Maintain networking to coordinate logistics and supply chain among the stakeholders.
  • Emergency programming: ensure that supply chain minimal preparedness action plans are in place in line with the country's ready to respond plan.
  • Supply chain through partners: close involvement in the selection process for partners including diligent process. Proportionate monitoring of partner activities as well as providing capacity building and trainings as required. Ensure that partners' supply chain related reports are received and reviewed regularly as per the supply chain operational manual requirement.
  • Established strong relationships with key clients to maintain customer loyalty and drive repeat business opportunities.
  • Optimized supply chain management practices by evaluating current processes, identifying inefficiencies, and implementing cost-effective solutions.
  • Streamlined operations by identifying inefficiencies and implementing targeted solutions for improvement.
  • Negotiated contracts with vendors to secure favorable terms, resulting in significant cost savings for the company.
  • Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Generated reports detailing findings and recommendations.
  • Maintained database systems to track and analyze operational data.
  • Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
  • Consolidated vendors and renegotiated contracts to optimize costs.
  • Provided strong leadership to enhance team productivity and morale.
  • Championed data-driven decision-making processes to optimize results and inform strategic planning efforts.

Logistics Officer

Suman Shakti (EPZ) LTD
05.2016 - 03.2019
  • Acted as the focal point for all travel and transport-related matters including flight bookings, accommodation for traveling staff, and servicing of taxi requests.
  • Collect and share market intelligence information that may be critical for effective provision.
  • Actively contributed to the development and implementation of Global Supply Chain KPIs and improvement initiatives.
  • Provided effective supervision and guidance to front office assistants, admin, and drivers.
  • Provided procurement of goods, provision of transportation services, tracking of movement and change to support safe and secure operations.
  • Coordinated cross-functional teams in executing complex logistics projects, resulting in successful completion within deadlines and budgets.
  • Supervised logistics functions and operations.
  • Established strong relationships with suppliers and carriers, fostering collaboration for improved service levels and cost reductions.
  • Managed procurement processes, ensuring timely acquisition of materials and resources while maintaining cost-effective purchasing strategies.
  • Collaborated closely with sales teams to align logistic strategies with customer requirements, ensuring optimal service levels and positive client experiences.
  • Reduced worker accidents by implementing improved safety standards and monitoring procedures.
  • Trained new staff on job duties, company policies, and safety procedures for rapid onboarding.
  • Championed sustainable practices within the organization''s logistics operations, promoting environmentally friendly packaging materials and transportation methods.

Logistics and Procurement Manager

Mercy Corps AgriFin
09.2013 - 03.2014
  • Handled recruitment, orientation & training of new staff and oversaw the team undertaking appraisals.
  • Developed Asset database, vehicle tracking system and was in charge of fleet management.
  • Developed country logistics plan, strategy, policies, and Donor requirements that complied with procurement, logistics, administration, warehousing & Human Resources.
  • Established tools for stock management and undertook periodic Asset inventory.
  • Planned and organized transportation and accommodation of both national & international staff.
  • Performed the security management tasks as delegated by the concerned office.
  • Oversaw management of the IT Network.
  • Partner Support: participates in assessment of new partners and periodic re-assessment of exiting partners. Train and provide on-going support to partners on project-related procurement processes like tender, ensuring compliance with the relevant organization and Donor guidelines. Undertake partners support on regular visits to follow up on the quality procedures.
  • Negotiated contracts with suppliers to obtain favorable terms and pricing.
  • Developed strong relationships with key suppliers, resulting in improved communication, better pricing, and reliable delivery schedules.
  • Collaborated with finance departments on budgeting and forecasting activities, ensuring accurate representation of procurement expenses and cost-saving opportunities.
  • Streamlined procurement processes for increased efficiency and cost savings through the implementation of digital tools and automation.
  • Oversaw contract administration activities, including drafting agreements, negotiating terms, managing renewals, and addressing disputes or discrepancies as needed.
  • Analyzed market trends to identify new suppliers and emerging technologies that could enhance company operations or reduce costs.
  • Spearheaded adoption of e-procurement tools, resulting in improved process transparency and accessibility.
  • Led negotiation of long-term contracts with strategic suppliers, securing stable supply chains and price advantages.
  • Reduced procurement cycle times, enabling faster project completion by optimizing order processing procedures.
  • Reviewed and approved purchase orders and invoices for accuracy and completeness.
  • Completed monthly profit and loss performance reports.
  • Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.

Procurement and Logistics Specialist

Mercy Corps
02.2013 - 08.2013
  • Conducted market survey and benchmark analysis that brought up the Preferred Supply Agreement contracts for the value of money with quality and compliant suppliers.
  • Managed and developed the logistics team, expertise, and efficiency through training, orientation, and adhering to the organization's procurement policy.
  • Implemented and followed up with the Logistics Performance indicators.
  • Monitored the suppliers' performance to ensure the expected quality of services provided.
  • Oversaw every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% end-user satisfaction.
  • Maintained compliance with all relevant regulations, ensuring safe transportation of goods while avoiding costly fines or penalties due to non-compliance issues.
  • Negotiated contracts with suppliers to secure favorable terms and contribute to overall cost savings.
  • Lead a team responsible for managing imports/exports documentation process ensuring timely and accurate completion of all shipping documents.
  • Provided training and development opportunities for employees within the logistics department, fostering a culture of growth and continuous learning.
  • Created and managed budgets related to logistics and transportation.

Logistics Manager

Mercy Corps, Kenya, Wajir Field Office
08.2011 - 01.2013
  • Spearheaded the recruitment, orientation, training, and capacity building of new staff, updated the staff records, and issued the report to the head office advising on replacement needs, extensions, terminations, holidays, and R&R.
  • Put in place the vehicle tracking and fuel consumable tracking sheet that showed the monthly mileage and fuel consumption for each vehicle to control fleet management.
  • Administered the maintenance of and undertook a monthly inventory of the vehicle pool.
  • Set up the prequalification of suppliers (Preferred Supplier Agreement) and developed the supplier database.
  • Performed the security management tasks as delegated by the concerned office.

Emergency Logistics Manager

Mercy Corps, Monrovia, Liberia
07.2010 - 07.2011
  • Responsible for field office set-up and accommodation for expert staff.
  • Developed policies and procedures to manage the procurement and logistics department.
  • Conducted a detailed three months operations audit on procurement, logistics, administration, asset, and fleet management, identifying the gaps.
  • Capacity Building of Staff.
  • Developed the Asset and inventory database for a proper tracking system.

Logistics Manager/Head of Office

Mercy Corps, Uganda
12.2009 - 06.2010
  • Set up four different field sites including recruitment of national staff and community volunteers in Kitgum, Kotido, Pader, and Kabong'.
  • Conducted regular training and team-building activities.
  • Implemented new systems and organizational policies to ensure the efficient running of field operations.
  • Developed the Asset and inventory database for a proper tracking system.

Logistics Officer

Mercy Corps, Regional Office-Africa
02.2005 - 11.2009
  • Supporting South Sudan, Somalia, DRC, and Uganda in the procurement and transport of goods and services.
  • Managed logistics assets for timely and cost-effective delivery of cargoes.
  • Established strong relationships with suppliers and carriers, fostering collaboration for improved service levels and cost reductions.
  • Managed procurement processes, ensuring timely acquisition of materials and resources while maintaining cost-effective purchasing strategies.
  • Managed import/export documentation processes to ensure timely clearance of goods through customs, reducing potential delays or penalties.
  • Generated payments for program-related activities to keep accurate records of financial expenditure.
  • Improved shipment tracking capabilities by implementing real-time visibility tools for accurate status updates from origin to destination.
  • Defined logistics strategy within transport policies and procedures for effective integration of logistics operations

Education

Diploma - Diploma in Procurement And Supply Chain Management

Kenya Institute of Supply Management(CIPS)
Nairobi, 30
12.2019

BBA - Purchasing And Supply Chain Management

University of Nairobi
Nairobi, 30
12.2015

Diploma - Logistics And Supply Chain Management

Kenya Institute of Management
Nairobi, 30
09.2011

Skills

  • Proficient in MS Office Suite
  • ERP software proficiency
  • Strategic planning
  • Logistics coordination
  • Data analytics
  • Inventory management

Languages

English
Kiswahili

Summary Of Expertise

Experience professional with comprehensive expertise in procurement and supply chain management, skilled in sourcing, vendor negotiation, contract management and logistics coordination. Demonstrated ability to optimize procurement strategies to reduce costs, improve quality and ensure timely delivery of goods and services. Experience in demand forecasting, inventory control and asset management, supplier relationship management and implementing supply chain technologies. Proven track record of enhancing operational efficiency. Streamlining supply chain processes and aligning procurement goals with organizational objectives. Adept at working in cross functional teams and managing both domestic and international supply networks.

Further Training And Seminars

  • Certificate in Security Risk Management, Concern Worldwide, 01/01/21
  • Certificate course in First Aid, St. John Ambulance, 01/01/21
  • Certificate in Project Management for Development Professionals - PMD Pro, Mercy Corps, 01/01/14
  • Negotiation and Influence Skills and Strategies, Mercy Corps, 01/01/11
  • Computer in Microsoft office (word, PowerPoint, excel), IAT-Institute of Advance Technology, 01/01/11
  • Capacity building course in Supply Chain Management, African E - Development Resource Centre, 01/01/10

References

  • Wemela Benjamin Wamalwa, Area Coordinator, Concern Worldwide, Benjamin.wamalwa@concern.net, wbenjamin2008@gmail.com, +254 754 384 255, wemela.benjamin
  • Molley Akeyo, Logistics Coordinator, DRC, Kenya, mollako@yahoo.com, +254 721 562956, Molly001
  • Evans Mogere Mogeni, Field Coordinator, Premiere Urgence International-Yemen, yem.mok.fieldco@pu-ami.org, evansmogeni@yahoo.com, +967716182888, +254726871716, evans.mogeni

Timeline

Logistics, Procurement & Transport Senior Officer

Concern Worldwide
04.2019 - 03.2025

Logistics Officer

Suman Shakti (EPZ) LTD
05.2016 - 03.2019

Logistics and Procurement Manager

Mercy Corps AgriFin
09.2013 - 03.2014

Procurement and Logistics Specialist

Mercy Corps
02.2013 - 08.2013

Logistics Manager

Mercy Corps, Kenya, Wajir Field Office
08.2011 - 01.2013

Emergency Logistics Manager

Mercy Corps, Monrovia, Liberia
07.2010 - 07.2011

Logistics Manager/Head of Office

Mercy Corps, Uganda
12.2009 - 06.2010

Logistics Officer

Mercy Corps, Regional Office-Africa
02.2005 - 11.2009

BBA - Purchasing And Supply Chain Management

University of Nairobi

Diploma - Logistics And Supply Chain Management

Kenya Institute of Management

Diploma - Diploma in Procurement And Supply Chain Management

Kenya Institute of Supply Management(CIPS)

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Henry Hezron Obumba