Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Hi, I’m

Helen Kilolo

Remote Virtual Assistant
Nairobi,Kenya
Helen Kilolo

Summary

I am a highly skilled virtual assistant professional with extensive experience in providing administrative support to clients from diverse industries. With a strong background in office administration and exceptional organizational abilities, I excels at managing tasks, coordinating schedules, and ensuring efficient operations.


As a virtual assistant, I am proficient in utilizing various digital tools and platforms to deliver seamless remote assistance. I am adept at managing calendars, scheduling appointments, handling email correspondence, and conducting research. With exceptional attention to detail, I thrive in organizing documents, data entry, and creating reports, ensuring accuracy and efficiency in every task.


My technical expertise extends to social media management, content creation, and basic graphic design. I can effectively handle website updates, manage online platforms, and assist in executing digital marketing strategies. My proficiency in software applications such as Microsoft Office Suite, Google Workspace, and project management tools allows me to adapt quickly to client-specific requirements.


I am a strong communicator, I maintains open lines of communication with clients, ensuring clear understanding of expectations and providing regular updates on progress. I am committed to delivering high-quality work within deadlines and strives for excellence in every aspect of her role.


I am known for my professionalism, integrity, and commitment to client confidentiality. I understand the importance of maintaining confidentiality and adhere to strict ethical standards.


With a passion for personal and professional growth, I stay up to date with industry trends, continuously expanding my skills through training programs and professional development opportunities. I thrive in fast-paced environments, adapting quickly to changing priorities and emerging technologies.


Whether you're a busy executive, an entrepreneur, or a small business owner, I am dedicated to providing exceptional virtual assistance, allowing you to focus on your core responsibilities while I handles the administrative tasks with precision and efficiency.





Overview

12
years of professional experience
3
years of post-secondary education

Work History

Zhongmei Fashion K. Ltd
Nairobi, Nairobi County

Virtual Assistant
01.2015 - Current

Job overview

  • Executed travel arrangements by researching and booking flights and accommodations.
  • Managed electronic and paper filing systems by updating paperwork, maintaining documents, and accurately recording information.
  • Organized and managed team tasks using Trello and Asana.
  • Managed CRM input, exports and clean up.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Established administrative work procedures to track staff's daily tasks.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.

Apollo agriculture
Nairobi, Nairobi County

Administrative assistant
01.2013 - 12.2014

Job overview

  • Providing administrative support to the management team, including scheduling appointments, arranging meetings, and preparing reports and presentations
  • Managing and organizing various documents related to contracts, financial statements, and other critical business records
  • Coordinating with vendors and suppliers to ensure timely delivery of goods and services, maintaining appropriate inventory levels, and managing office supplies and equipment
  • Assisting with payroll processing, managing employee records, and maintaining the HR database
  • Answering phone calls, responding to emails, and managing correspondence, including drafting letters and emails on behalf of the management team
  • Assisting with travel arrangements, including booking flights, hotels, and rental cars, and preparing travel itineraries
  • Assisting with event planning, including arranging logistics for trade shows, conferences, and other company events
  • Managing the office calendar and scheduling appointments and meetings for the management team
  • Hobbies
  • Reading books
  • Writing
  • Painting or drawing
  • Playing an instrument or singing
  • Hiking or camping
  • Traveling
  • Cooking or baking
  • Playing sports or exercising
  • Gardening
  • Playing video games or board games
  • Languages
  • English
  • Maintaining a professional and courteous demeanor when communicating with customers, vendors, and other stakeholders.

Oriom hardware and RENOVATORS ltd

Account Manager
01.2012 - 12.2012

Job overview

  • Financial statement preparation: Responsible for preparing financial statements, such as balance sheets, income statements, and cash flow statements
  • These statements help business owners and stakeholders understand the financial health of the organization
  • Bookkeeping: Responsible for recording and tracking financial transactions, such as sales, expenses, and payroll
  • Ensure that all financial data is accurate and up-to-date
  • Tax preparation: Prepare and file tax returns for individuals, businesses, and organizations
  • Provide tax planning advice to help minimize tax liabilities
  • Auditing: Perform audits to ensure that financial statements are accurate and comply with accounting standards
  • Identify areas where a business can improve its financial processes and internal controls
  • Financial analysis: Analyze financial data to provide insights and recommendations for business decisions
  • Create financial forecasts to help businesses plan for the future
  • Budgeting and forecasting: Help businesses create budgets and forecasts to plan for future expenses and revenue
  • Consulting: Provide consulting services to help businesses improve their financial processes, reduce costs, and increase profitability.

Education

Vision institute of professionals

Diploma
01.2008 - 05.2011

University Overview

Certified professional accountant and administrative skills

University Overview

Skills

Communication Skillsundefined

Additional Information

Additional Information
  • Driving license BCE class

Timeline

Virtual Assistant
Zhongmei Fashion K. Ltd
01.2015 - Current
Administrative assistant
Apollo agriculture
01.2013 - 12.2014
Account Manager
Oriom hardware and RENOVATORS ltd
01.2012 - 12.2012
Vision institute of professionals
Diploma
01.2008 - 05.2011
Certified professional accountant and administrative skills
Helen KiloloRemote Virtual Assistant