Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Personal Information
Certification
Timeline
Work Availability
Work Preference
Generic

Halima Idriss Abdallah Abdelmolla

Nairobi

Summary

Finance and administrative with 7 years’ experience in support communication and activities with local partner and government and monitoring the programme activities, providing quality in operation and programme budget management ,financial planning and management, monitor financial plans and expenditures including monthly cash forecast for the programme activities support the development of financial management strategies and tools, programme assistant in planning and implementation the programme activities, preparation of programme reports and

Professional with strong background in administrative support, ready to contribute effectively to team success. Skilled in managing schedules, coordinating meetings, and handling communications with precision. Known for adaptability, reliability, and results-driven approach. Consistently ensures smooth office operations and fosters collaborative work environment.

Professional administrative expert with track record of delivering efficient office support and improving administrative processes. Known for strong team collaboration, adaptability to changing needs, and results-driven approach. Skilled in calendar management, communication handling, and office coordination, ensuring smooth operations and reliable support.

Dedicated [operation] with experience managing administrative teams and delegating tasks to accomplish operational goals. Knowledgeable about arranging authorizations, preparing work orders and processing vouchers. Methodical and highly organized with good prioritization and planning abilities.

Experienced with office administration, providing reliable support to enhance operational efficiency. Utilizes organizational and communication skills to manage schedules, correspondence, and office tasks effectively. Track record of maintaining structured workflows and contributing to team success through meticulous attention to detail and proactive problem-solving.

Knowledgeable administrative with solid background in administrative support and office management. Proficient in coordinating schedules, managing communications, and supporting team operations. Demonstrated ability to streamline processes and enhance productivity through effective organizational skills and attention to detail.

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Professional and knowledgeable office clerk offering several years of experience in administrative support and customer service. Highly efficient planning, problem-solving, and communication skills.

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through [7] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Dedicated administrative professional adept at providing administrative and logistical support for various projects, programs and initiatives.

Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.

Innovative technology professional with several years of diverse experience. Skilled in enhancing systems and aligning technical solutions with business objectives. Proven success in leading projects from start to finish and contributing to organizational growth and success.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Administrative Associate-GS-6, Fixed Term

UNICEF
05.2022 - 11.2024
  • Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up
  • Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure
  • Prepares and maintains records, documents, and control plans for the budget monitoring of project/programme implementation
  • Contributes to donors reports by providing expenditure reports for the concerned donors/ grants to the External Relations and activity managers
  • Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants
  • Ensures the availability of timely, complete, and accurate information and data for preparing section work plans and project management plans
  • Undertakes basic research and performs comparative analysis of project/programme related data
  • Monitors project implementation against established milestones and makes recommendations to improve performance
  • Acts as focal point in the review of the completeness of data reports with key monitoring and evaluation information
  • Support communication and activities with partners, agencies
  • Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs
  • Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate
  • Liaise with the budget and programming and Supply Chain to ensure resources availability for UNICEF partnerships
  • Supports management of administrative supplies, office equipment, and updating inventory of items
  • Monitors and supervises adequate and appropriate use of supplies
  • Ensures that services and maintenance of premises are in accordance with organizational standards
  • Guides managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, supply division and DHR
  • Facilitates the processing of contracts for consultants and external partners that provide a service to the section
  • This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logistical arrangements
  • Maintains up-to-date vendor lists, partners, and consultant rosters

Finance & HR Officer

ZOA international organization
01.2016 - 12.2021
  • Manages the overall project /program accounting for ZOA in South Darfur State
  • Maintains accounting related data updated on the ZIS accounting software
  • Checks all financial supporting documents prior to issuing of any payment
  • Verifies correctness of vouchers, including supporting documents from implementing partners
  • Prepares and submits on timely manner the monthly and quarterly financial reports as well as the cash forecasting for the programme activities and offices
  • Controls the project balance sheet (BvA) and discusses it with programme team monthly
  • Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports
  • Prepares the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, collect monthly bank statement etc.)
  • Ensures that processes and transactions are in line with ZOA guidance, policies, and procedures
  • Receives checks and pays insurance, taxes, and other obligations to the concerned entity on time
  • Works with the program staff and supervisor to fill gaps in documentation of finance transactions, reports, etc
  • Prepares monthly and annual budgets and tracking variances
  • Controls the annual budget of project components
  • Helps local partners to capture and document finance transactions properly
  • Helps in the copying, preparations, and facilitation of audits
  • Monitors the cash-flow /forecasting situation and meets the deadline
  • Prepares monthly payment sheets for staff (salaries)
  • Provides necessary data to monitor the cash-flow situation and plan the project’s/program’s (annual/monthly) finances
  • Monitoring and management of project activities
  • Work with implementing partners to maintain up-to-date financial records and monitoring systems to record and reconcile expenditures, balances, payments and supporting documents, financial statements, and other day-to-day transactions
  • Updates and keeps contracts for office rent, utilities, internet, private phones etc., and ensure that payments are made timely as per agreements
  • Maintains updated office inventory lists
  • Reports all problems involving finance and regulations immediately to supervisor
  • Manage the office petty cash, maintain accurate documentation and reporting on expenses and prepare requests for replenishment
  • Prepares detailed cost estimates, and participates in budget analysis and projects, as required
  • Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs
  • Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
  • Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g
  • Contract expiration, performance appraisals, etc), ensuring compliance with the established policies and accuracy of HR data
  • Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling ZOA to respond quickly to a crisis
  • Draft various HR documentation required for the specific area of work (e.g
  • Employment contracts, training-related documents, etc.) ensuring accuracy and meeting established deadlines

Programme Assistant

ZOA international organization
09.2007 - 02.2008
  • Data collection, analysis, and recording
  • Develop project activities and Prepare project budgets
  • Monitor and document project progress
  • Facilitate the project planning process
  • Conduct regular data quality checks
  • Develop and coordinate data gathering and monitoring systems
  • Well organized, complete, and accurate reports
  • Manage projects at community level
  • Provide project management support to specific and defined programmes and projects
  • Carry out needs assessments
  • Engage in community mobilization
  • Actively liaise with project beneficiaries
  • Support communication and activities with local partner and government

Education

Professional Diploma Degree - Professional Financial Accounting (PFA)

American Bord for Innovative Training and Development Leaders
08.2024

Certificate - Corporate Accounting (CICA)

Victoria College of Science and Technology
08.2023

Professional Diploma - Professional Financial Accounting (CIPFA)

American Institute of Professional Studies
10.2021

Professional Diploma - Electronic Accounting (CIEA)

American Institute of Professional Studies
06.2021

Certificate - Advanced Technical Accounting (CIATA)

Victoria College of Science and Technology
12.2020

Certificate - Technical Accounting (CITA)

Victoria College of Science and Technology
06.2019

Certificate - Financial Management (CIFM)

Bargae Center
05.2018

Bachelor degrees of Engineering - Computer (computer science and information technology)

University of Elemam Elmahdy
01.2006

Skills

  • Financial management system
  • Budgets and forecasting
  • Internal controls
  • Auditing
  • Reporting
  • Budgeting
  • Strategic planning
  • Risk management
  • Business relationships
  • Financial presentations
  • Operations management
  • Microsoft Office
  • Excel
  • PowerPoint
  • Word
  • Outlook
  • ERP systems
  • SAP financial modules

Accomplishments

  • Achieved [Result] through effectively helping with [Task].
  • Achieved [Result] by completing [Task] with accuracy and efficiency.
  • Achieved [Result] by introducing [Software] for [Type] tasks.
  • Resolved product issue through consumer testing.
  • Documented and resolved [Issue] which led to [Results].
  • Collaborated with team of 65 in the development of [Project name].
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Collaborated with team of [Number] in the development of [Project name].
  • Supervised team of 12 staff members.
  • Supervised team of [Number] staff members.

Languages

English
Arabic

Personal Information

  • Date of Birth: 01/01/83
  • Nationality: Sudanese

Certification

  • Project Management Institute Agile Certified Practitioner (PMI-ACP)

Timeline

Administrative Associate-GS-6, Fixed Term

UNICEF
05.2022 - 11.2024

Finance & HR Officer

ZOA international organization
01.2016 - 12.2021

Programme Assistant

ZOA international organization
09.2007 - 02.2008

Certificate - Corporate Accounting (CICA)

Victoria College of Science and Technology

Professional Diploma - Professional Financial Accounting (CIPFA)

American Institute of Professional Studies

Professional Diploma - Electronic Accounting (CIEA)

American Institute of Professional Studies

Certificate - Advanced Technical Accounting (CIATA)

Victoria College of Science and Technology

Certificate - Technical Accounting (CITA)

Victoria College of Science and Technology

Certificate - Financial Management (CIFM)

Bargae Center

Bachelor degrees of Engineering - Computer (computer science and information technology)

University of Elemam Elmahdy

Professional Diploma Degree - Professional Financial Accounting (PFA)

American Bord for Innovative Training and Development Leaders

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference

Work Type

Full Time
Halima Idriss Abdallah Abdelmolla