Summary
Overview
Work History
Education
Skills
Timeline
AssistantManager
Grace Nyambura Ndung'u, MBA, CPA (K), BCOMBA

Grace Nyambura Ndung'u, MBA, CPA (K), BCOMBA

NAIROBI

Summary

A thorough, goal driven and accomplished professional with proven success in handling diverse roles in line with business analytics, finance, accounting, business planning, forecasting and budgeting, internal controls and compliance, human resources management, administration and cloud technology systems. Expertise in developing sound financial strategies through data driven statistics to manage Business operations through business process reengineering. Adept at partnering with the Board executives, internal and external business stakeholders, cross functional teammates and colleagues to ensure alignment of the business, financial and human resource goals. An MBA, Certified Public Accountant CPA (K) and trained in Practical Auditing for the Quality Management Systems according to ISO 9001:2008.

Overview

14
14
years of professional experience

Work History

Finance Director

Capital Group Limited
NAIROBI
05.2022 - Current

Corporate Strategy;

  • Provide oversight and management of all financial functions of the Company, reporting to Managing Director.
  • Work closely with Managing Director and other senior managers to implement and maintain fiscal plans for projects, departments, and agency mission objectives.
  • Spearheaded expansion strategies to increase business market share by introduction of below the line marketing.
  • Drove revenue stream development through strategic collaboration and partnerships with partner companies in shareholder's portfolio.
  • Drove profit increases through cost management and maintenance of 40% business margin. .
  • Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis leading to reduction of variable costs by over KES 40 Million pa.

Team Management;

  • Responsible for recruiting, interviewing and hiring new department employees.
  • Set clear departmental objectives and developed effective strategies to achieve targeted goals increasing productivity by 70%
  • Supervision of staff performing daily accounting functions; monthly, quarterly, and annual reporting and book-keeping.

Budgeting and Financial Management;

  • Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
  • Supported operations management, sales, and marketing efforts to increase revenue and overall financial health.
  • Supervise all regular accounting functions for operating and capital campaign activities, including: projects evaluation for margin approvals, regulatory and organizational compliance
  • Closing of the general ledger; preparation of budget to actual financial reports; and management of all government contracts of the Company.
  • In conjunction with all senior leadership and department heads, create and manage annual consolidated over KES 400 Million Company budget.
  • Produce monthly and quarterly reporting to company board of directors.

Compliance and Internal Controls;

  • Verified compliance of financial policies and accounting procedures against regulatory regulations.
  • Supervise all fiscal reporting, contract reviews, and agreement renewals with government agencies, private foundations, and corporations to ensure accuracy and compliance with company guidelines.
  • Enhanced internal control systems and procedures to mitigate risk and support opportunities.
  • Initiate and manage redesign and upgrade of company accounting system and fiscal policies and procedures.
  • Forecasted trends and recommended improvements based on financial risk analyses

Finance Director/ Human Resource and Head of Admin

Capital Group Limited
Nairobi
02.2019 - 04.2022

Finance Director;

  • Forecasted trends and recommended 90% improvements based on financial risk analyses.
  • Established and enforced 100% controls on revenue and expenses to protect company assets.
  • Maintained responsive organization with sustained profit growth of through industry forecast monitoring and deliberate financial planning.
  • Monitored budget and revenue trends, compiling 100% reports for company leadership to inform decision-making.
  • Analyzed financial data regarding product performance and customer performance and developed reports for key stakeholders.

Human Resource Administrator;

  • Oversaw hiring, staffing, and labor law compliance of 115 employees.
  • Handled on-boarding process for over 20 newly hired employees, which included distribution of all paperwork.
  • Prepared new hire letters, employee contracts, and corporate policies.
  • Updated HR database with new employee information, changes in benefits, and other details.
  • Developed and implemented HR policies and procedures to promote clear and consistent approach to managing employees.
  • Managed 100% monthly payroll and timekeeping to track hours and accurately pay employees.
  • Streamlined HR efficiencies, coordinated new hire orientations and provided onboarding and training for new employees.
  • Negotiated HR-related vendor contracts to maintain agreements with with bankers, insurance, saccos, labour court to support HR operations.
  • Monitored labor laws and regulations compliance to protect employers from litigations and employees from discrimination and harassment.
  • Managed 100 % of employee data and privacy to keep employee data confidential per organizational privacy policies.
  • Addressed every day employee conflicts with appropriate urgency, following all corporate procedures.
  • Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
  • Reduced expenses by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements.
  • Collaborated with managers to identify and address employee relations issues.
  • Completed human resource operational requirements by scheduling and assigning employees.
  • Conducted performance reviews and provided feedback to managers on employee performance.

Head of Administration;

  • Troubleshot employee concerns and recommended corrective actions to resolve issues.
  • Networked with industry professionals to exchange best practice knowledge and stay abreast of latest developments.
  • Evaluated operational practices and identified improvement opportunities to develop revisions for systems and procedures.
  • Cultivated strong relationships with vendors and partners supporting administrative operations.
  • Negotiated and executed contracts on behalf of the Company.

Head of Finance and Administration/ Human Resource

eMomentum Interactive Systems Limited
Westlands
05.2017 - 01.2019
  • Lead 100% modeling, planning and execution of all financial processes. Create monthly and quarterly executive analysis reports highlighting business issues such as cash flow and budget reviews, potential business risks and profit opportunities.
  • Formulate financial forecasts of over $50 Million and cash flow projections for decision making.
  • Responsible for management of 100% bank and cash transactions including negotiating of rates and alternative financing options as sole bank agent and signatory, ensuring company finances are well appropriated as per available resources.
  • Act as intermediary of the company, representing its interests in supplier management to ensure needs of the Organization are well secured. Includes contracts review and project management advisory
  • Implementation and consolidation of overall annual and monthly budgets, review of utilization and reporting to Directors for decision making. Preparation of management reports for review by management.
  • Preparation of annual financial statements for yearly audit by external auditors to ensure proper books of accounts are kept as per applicable IFRS and GAAPs.
  • Review and implementation of 100% statutory and regulatory requirements in the organization. Preparation and processing of payroll and all payroll matters.
  • Recommend innovative alternatives to generate revenue and reduce unnecessary costs by reviewing direct and indirect overheads that reduced costs by over 50%.
  • Handling of human resource matters ensuring compliance to company, statutory and regulatory requirements. Recruitment of staff, training them and performance evaluation for staff development. Management of administrative duties including logistics and supplier management.

Key Achievements

  • Development of sound financial strategies that have improved cash retention and cash flow position through reviewing sales, purchasing and credit policy and implementation of a cost reduction strategy.
  • Implemented a structured reporting process by introduction, development and review of annual and monthly budgets, monthly management reports, cash flows for reviews to management and directors.
  • Scaling and streamlining of functions and operations within the organization after downsizing to ensure profitability and ensuring business remains a going concern through sound financial strategies.
  • Implementation of HR framework- HR policies and structures, Job Analysis, Evaluation, Grading, remuneration and reward structure based on salary survey and benchmarking and performance management structures.
  • Proficient in using cloud systems such as Ms Office Suite, Aren, Zoho People (People Management Software), Sugar CRM (Customer Relationship Manager Software), Sage, QuickBooks (Accounting Software), ProjectManager.com (Project Management software) and Freshdesk (Customer Support System), Adili GRC (Governance, Risk and Compliance System).

Risk and Compliance Manager

eMomentum Interactive Systems Limited
Westlands
08.2014 - 04.2017
  • Identified and reviewed gaps in the organization operations and implemented control procedures to ensure compliance with company policy, legal and statutory requirements. Set up and implemented reporting structures on various software tailored for each department for management decision making.
  • Ensured that processes needed for quality management system are established, documented, implemented and maintained. Identified inefficiencies and made recommendations for process improvements through constant quality audits and process reviews. Project documentation on project management software and ensuring all project team members are updated on project progress.
  • Conducted in-depth analysis of company audited financial statements and made recommendations for purposes of risk management. Reporting to top management on performance of the quality management system and any need for improvement.
  • Enhanced customer satisfaction by streamlining processes deemed inefficient.
  • Trained 12 team members as auditors of the quality management system.

Key Achievements

  • Took lead of ISO 9001:2008 Certification process as quality management representative together with an external certification body.
  • Documented process flows and developed requirements for functional improvements and enhancements. This improved service level agreement within the organization from 5 days to 48 hours, which also increased customer satisfaction.

Audit Senior/Senior Accountant

P.G. Wahome & Co/ Njuguna Wahome Consulting & Co
Westlands
11.2009 - 07.2014
  • Tracked funds, prepared deposits and reconciled accounts.
  • Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
  • Used accounting software to issue tax returns and prepare consolidated reports.
  • Partnered with auditors to track errors and add contributions to maintain accuracy.
  • Developed financial models to assess and analyze financial performance of clients.
  • Compiled general ledger entries on short schedule with 100% accuracy.
  • Identified legal tax savings and recommended ways to improve profits.
  • Kept up-to-date with tax changes and industry trends by participating in professional organizations, opportunities, and networks.

Key Achievements

  • Lead auditor in preparation of audited financial statements for companies having a gross turnover of over $1,000,000; Companies with over 10 years’ unaudited financial statements. Carried out audit for companies in vast industries- Manufacturing- Keroche Industries; Hospitality- Alliance Developments Limited; Naro Moru River Lodge; Technology-Impax Business now Simplify IT; Law Firms-Mboya and Wangong’u advocates; Agribusiness- Wangu Embori Farm; Kamiti Properties, Educational institutions-Strathmore School, Strathmore Eastlands Project, Strathmore Residence, Hillcrest Preparatory and Secondary schools; NGOs-ChristoffelBlindenMission (CBM) Kenya- hence gaining an understanding of various sectors and their different operating strategies.
  • Accountant- Preparation of incomplete accounts from books of original entry such as bank statements, invoices and receipts using excel and QuickBooks to fully audited financial statements.
  • Tax advisor on every audit undertaking. This required gaining knowledge on Income Tax, VAT, withholding Tax and Excise duty as per the client industry. Expert on calculating deferred tax for the unique clients within the Company.

Education

Senior Management Course - Leadership in Government

Kenya School of Government
Kenya
05.2023

MBA - Business Management

Strathmore Business School
Kenya
06.2018

MBA - International Business Management

IESE Business School
Barecelona, Spain
10.2017

Certified Public Accountant - Accounting And Business Management

Kenya Accountants And Secretaries National Board
Kenya
07.2012

Bachelor of Accounting And Business Administration - Accounting And Business Management

Jomo Kenyatta University of Agriclture And Busines
Kenya
06.2010

Skills

  • Financial Budgeting and Reporting
  • Business Planning
  • Financial Forecasting
  • Variance Analysis
  • Budgeting and Variance Analysis
  • Financial Management
  • Risk Management
  • Compliance Monitoring
  • Financial Modeling
  • Internal Control Management
  • Budget Planning
  • Strategic Planning
  • Human Resources Knowledge

Timeline

Finance Director

Capital Group Limited
05.2022 - Current

Finance Director/ Human Resource and Head of Admin

Capital Group Limited
02.2019 - 04.2022

Head of Finance and Administration/ Human Resource

eMomentum Interactive Systems Limited
05.2017 - 01.2019

Risk and Compliance Manager

eMomentum Interactive Systems Limited
08.2014 - 04.2017

Audit Senior/Senior Accountant

P.G. Wahome & Co/ Njuguna Wahome Consulting & Co
11.2009 - 07.2014

Senior Management Course - Leadership in Government

Kenya School of Government

MBA - Business Management

Strathmore Business School

MBA - International Business Management

IESE Business School

Certified Public Accountant - Accounting And Business Management

Kenya Accountants And Secretaries National Board

Bachelor of Accounting And Business Administration - Accounting And Business Management

Jomo Kenyatta University of Agriclture And Busines
Grace Nyambura Ndung'u, MBA, CPA (K), BCOMBA