Grace Nabwire
Nairobi,Nairobi
Summary
Experienced professional with focus on providing high-level administrative support and streamlining office operations. Skilled in managing complex schedules, coordinating travel arrangements, and enhancing productivity through effective organization and communication. Committed to maintaining confidentiality and delivering exceptional service in fast-paced environments.
Offering strong organizational skills and knack for multitasking. Knowledgeable about managing schedules, coordinating meetings, and handling correspondence. Ready to use and develop communication, time management, and administrative skills in executive assistant role.
Overview
3
3
years of professional experience
5
5
years of post-secondary education
Work history
Site manager
Acero Engineering & Construction Ltd
Nairobi, Thika
03.2025 - 08.2025
- Managed daily site operations ensuring adherence to health and safety regulations.
- Coordinated subcontractors and suppliers to maintain project timelines and quality standards.
- Oversaw on-site workforce providing guidance and support for task completion.
- Implemented site inspection processes identifying potential hazards and mitigating risks.
- Documented site activities and incidents maintaining accurate records for compliance and reporting.
- Oversaw daily operations on-site, promoting effective workflow management.
- Managed a team of contractors, resulting in timely project completion.
- Ensured safety protocols for minimal workplace accidents.
- Negotiated contracts with suppliers leading to substantial cost savings.
- Developed and implemented cleaning schedules to improve workflow and efficiency.
- Supervised cleaning operations, ensuring adherence to health and safety regulations.
- Coordinated supplies and inventory management to ensure availability of cleaning materials.
- Conducted regular inspections of work sites to maintain high standards of cleanliness.
- Coordinated schedules for cleaning personnel, ensuring adequate coverage at all times.
- Assisted in recruitment and onboarding of new cleaning staff to maintain team effectiveness.
Personal assistant
Rakam Investment Company
Westlands, Nairobi Province
02.2024 - 01.2025
- Simplified financial procedures by processing expense claims accurately and promptly.
- Fostered positive client relations with professional frontline service delivery.
- Maintained effective communication flow by managing the Managing Director's inboxes and diaries.
- Streamlined office operations for enhanced efficiency by implementing well-organized filing systems.
- Drafted official letters, memos, invoices and other documents to maintain professional communication standards.
- Prepared comprehensive reports to facilitate informed decision-making processes.
- Ensured punctuality to all appointments by coordinating travel arrangements and itineraries.
- Facilitated smooth business meetings with meticulous preparation of agendas and meeting spaces.
- Conducted comprehensive research; provided accurate information for strategic planning.
- Updated company database regularly to maintain accurate records.
- Handled purchasing tasks for office supplies, optimized resource utilization.
- Managed correspondence, reduced response time by ensuring timely replies.
- Assisted in project management, contributed to successful completion of crucial projects.
- Took minutes during meetings with accuracy and precision, facilitated follow-up actions efficiently.
- Maintained confidentiality of documents, ensured secure handling of sensitive information.
- Received requests for meetings and appointments, updated calendar and organized spaces and materials.
- Documented staff entitlements and expenditures, matching information against allowances.
- Promoted a conducive working environment through efficient handling of personnel issues.
- Provided exceptional administrative support to ensure seamless daily operations.
- Assisted Managing Director with administrative tasks, including productivity tracking and expense claim processing.
- Provided continuous and efficient planning and administrative support to reduce Managing Director workload.
- Assisted in the creation of presentations for improved client engagement.
- Provided clerical support to multiple departments, enhancing overall business operations.
- Assisted in sales and Marketing for the Company
- Strengthened office operations with diligent maintenance of supply inventory.
- Prepared detailed monthly reports outlining achieved targets and areas needing improvement.
- Crafted persuasive email marketing campaigns for lead generation.
Legal assistant
Ck & Ek Advocates
Nairobi, Nairobi Province
09.2022 - 02.2023
- Streamlined office procedures with effective administrative tasks.
- Compiled detailed case summaries for quick reference by attorneys.
- Facilitated smooth office operations by performing routine clerical tasks .
- Ensured client satisfaction with timely and accurate communication.
- Clarified complex legal jargon for better client understanding .
- Maintained up-to-date knowledge of legislation changes relevant to practice area.
- Filed vital legal documentation within strict deadlines .
- Drafted complex legal documents for successful court proceedings.
- Reviewed and edited legal correspondence for accuracy and clarity.
- Supported solicitors by arranging court dates and appointment schedules.
- Achieved efficient case management by meticulously organizing legal documents.
- Managed highly confidential information with utmost discretion and professionalism.
- Drafted and submitted legal documents to senior staff for review and approval.
- Managed client files with highest levels of confidentiality and discretion.
- Organized files and documentation to improve ease of information retrieval.
- Met practice, firm and legal standards for compliant case management.
- Prioritized activities to meet changing case demands and achieve deadlines.
- Upheld data quality standards with precise record-keeping.
- Liaised directly with clients to establish strong professional relationships.
- Prepared necessary paperwork for court hearings, facilitating smooth proceedings .
- Conducted comprehensive research to support compelling legal arguments.
- Responded promptly to client queries, ensuring superior customer service.
- Scanned, faxed and archived documentation for robust case files.
- Reviewed legal documentation and flagged errors for correction.
- Handled case documentation safely and securely for optimized client confidentiality.
- Drafted accurate legal documentation from comprehensive research.
- Reviewed legal documents for accuracy and compliance.
Education
Bachelors of Law - law
Mount Kenya University
Nairobi, Nairobi Province 05.2016 - 12.2019
Diploma in Law - law
Mount Kenya University
Nairobi, Nairobi Province 04.2014 - 12.2015
Skills
- Discretion handling
- High-Level confidentiality
- Time management mastery
- Decision-Making proficiency
- Board meeting preparation
- Resourcefulness in crisis
- Effective multitasking
- Interpersonal aptitude
- Travel arrangement
- Bookkeeping basics
- Administrative efficiency
- MS Office expertise
- Filing systems
- Client servicing
- Office equipment operation
- Attention to Detail
Languages
English
Fluent
French
Beginner
Swahili
Fluent
References
References available upon request.
Timeline
Site manager
Acero Engineering & Construction Ltd
03.2025 - 08.2025
Personal assistant
Rakam Investment Company
02.2024 - 01.2025
Legal assistant
Ck & Ek Advocates
09.2022 - 02.2023
Bachelors of Law - law
Mount Kenya University
05.2016 - 12.2019
Diploma in Law - law
Mount Kenya University
04.2014 - 12.2015
Similar Profiles
Lot VillarealLot Villareal
Site Safety Representative at Acero Construction Services Inc.Site Safety Representative at Acero Construction Services Inc.
Enrique EstradaEnrique Estrada
General Foreman at Acero Construction Services (Union Local 433)General Foreman at Acero Construction Services (Union Local 433)
Tapan RavalTapan Raval
Construction Project Engineer at Acero Construction Pvt. LtdConstruction Project Engineer at Acero Construction Pvt. Ltd
Fidelis MusyokaFidelis Musyoka
HR and Finance Consultant at Jokimell Fresh Produce LtdHR and Finance Consultant at Jokimell Fresh Produce Ltd
SUHAS PANDURANG MOHITESUHAS PANDURANG MOHITE
Senior Accountant at Fairdeal Properties LimitedSenior Accountant at Fairdeal Properties Limited