Grace Kanini Mutuku

ROLES

• Maintained up-to-date knowledge of GAAP guidelines, ensuring compliance in all financial reporting tasks.
• Enhanced cash flow management through prompt invoicing and effective accounts receivable follow-up procedures.
• Improved financial accuracy by conducting thorough account reconciliations and adjusting journal entries.
• Maintaining accurate and up-to-date financial records and preparing financial reports.
• Processing invoices and ensuring timely payment.
• Maintaining petty cash float.
• Performing bank reconciliations to ensure that all transactions are recorded accurately and discrepancies are resolved promptly.
• Ensuring compliance with insurance regulatory bodies and accounting standards.
• Assist with internal and external audits by providing documentation, reconciliations, and explanations of financial transactions as needed.
• Processing of payroll and sharing of pay-slips with staff.
• Establish and maintain internal controls to safeguard company assets, prevent fraud, and ensure financial accuracy.
• Filing and remitting taxes and other financial obligations.
• Assist management in decision-making process by preparing budgets and financial forecasts.
• Analyze financial data and performance metrics to provide insights and recommendations to management.

ROLES

• Enter all transactions relating to projects onto the finance system in a timely manner.
• Prepare and consolidate reports from countries for donor reporting and internal management purposes as per required timelines.
• Assist with preparation of monthly financial statements and reports to inform management.
• Prepare and review monthly transactions listing for completeness and assurance and post required adjustments in a timely manner.
• Reconciling bank statements and accounts and maintain accuracy.
• Support year-end closing activities, ensuring all transactions were properly recorded before the start of the new fiscal year and reconciling all project balance sheet accounts.
• Produce financial analysis as required by the business manager to assist in decision making.
• Produce explanatory narrative for any financial reports and respond to donor questions regarding financials at any time and as required.
• Assist in preparation of budgets, tracking expenses against budgeted amounts, and providing analysis to support decision-making.
• Assist in Audit and Compliance Activities by ensuring all transactions are approved and supported by adequate documentation and that documentation is filed and retained in a suitable way.
• Assist in processing payroll and maintaining accurate payroll records.
• Streamline vendor payment processes, ensuring timely disbursements to maintain strong relationships.

ROLES

• Checking customer’s credit ratings with banks and other lending apps.
• Setting up terms and conditions of loans.
• Timely and effective collection of all debts and customers payments.
• Negotiating re-payment plans. Maintaining contact with clients to ensure invoices are clear for payment.
• Receipting, allocation and reconciliation of payments to customer's accounts.
• Resolving queries both internally and externally around outstanding invoices.
• Posting and allocating daily receipts to accounting systems.

ROLES

• Assisting with Financial Reporting: preparation of daily, weekly, and monthly financial reports, including revenue reports, expense reports, and financial statements.
• Assist in processing invoices, reconciling vendor statements, and tracking payments. Additionally, help with billing procedures, tracking guest accounts, and handling inquiries related to accounts receivable.
• Inventory Management: Support accounting team in maintaining inventory records, conducting periodic inventory counts, and reconciling inventory discrepancies
• Bank Reconciliation: Assist in reconciling cash and credit card transactions, preparing bank deposits, and reconciling bank statements. Help with maintaining accurate cash flow records.
• Expense Tracking and Analysis: Aid in tracking and categorizing expenses, verifying expense reports, and analyzing spending patterns to identify cost-saving opportunities.
• Payroll Assistance: Assist in processing payroll, calculating wages, and ensuring compliance with wage and hour laws. Help with maintaining employee payroll records and addressing payroll-related inquiries.
• Support accounting team during internal audits and external audits by providing documentation, conducting audit tests, and addressing audit findings.
• Cross-Functional Collaboration: Collaborate with other departments such as front office, food and beverage, and housekeeping to gather financial data, resolve discrepancies, and support departmental financial goals.