GLORIA AUMA
Program Assistant
Mombasa
Summary
Master's candidate in Peace & Conflict Studies with 5 years of experience managing $5M+ in donor-funded programs (USAID, FCDO, UN Women, DANIDA). Proven track record in program coordination, monitoring & evaluation, and stakeholder engagement across 10+ Kenyan counties. Skilled in adaptive management, data-driven decision-making, and building community resilience against violent extremism. Fluent in all phases of project cycle management with expertise in Peace Building and Conflict Transformation (PBCT), Prevention of Violent Extremism, Safety and Security, Gender Mainstreaming, Democratic Governance and Human Rights, Disability Inclusion, as well as, Community Development.
Overview
8
8
years of professional experience
7
7
years of post-secondary education
2
2
Certifications
Work History
Field Reporter
Conflict Early Warning and Reporting Mechanism (CEWARN)
03.2025 - Current
- Monitor 6 high-risk counties, submitting biweekly situation reports that inform regional conflict prevention strategies
- Demonstrated versatility as a reporter by covering diverse topics ranging from local politics to human interest pieces.
- Cultivated a wide network of contacts within various industries to stay informed about emerging trends or potential leads for future stories.
- Utilize early warning systems to flag emerging conflicts for rapid response mechanisms
- Strengthen real-time communication with CEWERUs and national security actors to facilitate preemptive policy actions
Program Assistant, Democracy and Human Rights
Act, Change, Transform (Act!)
06.2022 - 03.2025
- Spearheaded implementation of a $5M electoral conflict mitigation program across 12 counties, achieving 92% of program milestones
- Developed and institutionalized M&E frameworks adopted by 12 sub-implementing partners, improving data quality scores by 30%
- Orchestrated 25+ capacity-building workshops with 95% participant satisfaction, including outcome harvesting sessions
- Managed relationships with 15+ key stakeholders including county governments, CSOs, and USAID representatives
- Pioneered digital documentation system that reduced report compilation time by 40% using Kobo Collect and USAID reporting platforms
- Led quarterly Outcome Harvesting sessions, generating actionable insights that improved partner strategy and USAID reporting
- Conducted monthly context analyses and data quality assessments, feeding into donor reports and program redesign
- Supported sub-awardee management by reviewing activity plans and budgets worth over KES 10M to ensure alignment with MEL frameworks
- Maintained program-wide documentation systems including partner databases, M&E tracking tools, and learning logs
- Coordinated event logistics, including venue selection, catering arrangements, and attendee registration processes.
- Assisted with planning and coordinating day-to-day and special program activities.
- Provided administrative support to department leadership, streamlining daily operations through efficient task prioritization and delegation skills.
- Managed both digital and physical filing systems and retrieved documents as required.
- Prepared clearly written and formatted documents and reports.
- Implemented new registration system for program events, resulting in smoother participant sign-up processes.
- Assisted in development of strategic plans, aligning program goals with organizational objectives.
- Increased program funding by effectively showcasing program impacts.
- Conducted research on industry trends to inform program improvements and innovation.
- Monitored program budgets to track expenses and highlight areas for financial optimization.
- Scheduled and managed logistics for over 50 workshops, leading to increase in participant engagement.
- Strengthened relationships with stakeholders through regular, effective communication and timely updates on program progress.
- Volunteered to help with special projects of varying degrees of complexity.
Administrative Associate
Ministry of East African Community and Regional Development
02.2021 - 02.2022
- Streamlined filing systems that improved document retrieval efficiency by 60%
- Managed document flow for inter-ministerial communications and development partner correspondence
- Facilitated interdepartmental communication by setting up shared online workspace.
- Increased meeting efficiency by preparing and distributing agendas and minutes promptly.
- Coordinated travel arrangements for senior staff, optimizing travel schedules and reducing costs.
- Maintained confidentiality of sensitive information, ensuring compliance with privacy regulations.
- Supported executive staff by preparing reports, presentations, and correspondence as needed.
Volunteer
Busia County Government
09.2020 - 01.2021
- Conducted 50+ fire safety inspections that reduced hazards by 75% in target communities
- Trained 200+ residents in disaster preparedness through community drills
- Delivered community sensitization campaigns on disaster preparedness, reaching 2,000+ households
- Represented organization positively and professionally while providing community with much-needed services.
- Improved public safety, participating in community watch programs.
Program Assistant
Haki Centre
11.2018 - 03.2019
- Coordinated security sector reforms that reached 3,000+ beneficiaries in coastal counties
- Co-developed two successful funding proposals, securing an additional $250,000 for program extension
- Produced high-impact reports, success stories, and case studies to support donor visibility and impact narratives
- Facilitated peace dialogues across 10 communities, contributing to a 25% reduction in inter-ethnic tensions
- Coordinated event logistics, including venue selection, catering arrangements, and attendee registration processes.
- Provided administrative support to department leadership, streamlining daily operations through efficient task prioritization and delegation skills.
- Prepared clearly written and formatted documents and reports.
- Monitored program budgets to track expenses and highlight areas for financial optimization.
- Negotiated with vendors to secure cost-effective services for program events, maximizing budget efficiency.
- Strengthened relationships with stakeholders through regular, effective communication and timely updates on program progress.
- Scheduled and managed logistics for over 50 workshops, leading to increase in participant engagement.
Program Associate
Human Rights Agenda (HURIA)
09.2017 - 11.2018
- Managed implementation of three concurrent donor projects (FCDO, USAID, DANIDA) focused on CVE and community resilience
- Co-developed monitoring tools that improved data quality across 8 implementing partners
- Coordinated quarterly review meetings with government, civil society, and donors to align on project progress and adapt strategies
- Communicated regularly with stakeholders regarding project updates, successes, challenges, and opportunities for improvement.
- Developed comprehensive project plans for successful program execution and timely completion.
- Evaluated program outcomes, providing insightful feedback for continuous improvement efforts.
- Monitored program progress, identifying potential risks and proactively addressing issues to maintain optimal performance.
- Managed budgets effectively, ensuring cost-effective allocation of funds without compromising program quality.
- Identified new program opportunities in the Coast region through careful research and networking.
- Built strong relationships with partners and stakeholders, fostering a collaborative environment for program success.
- Managed records for all programs and kept meticulous notes in system regarding changes and plan alterations.
- Collaborated with cross-functional teams to ensure smooth communication and effective resource allocation.
- Facilitated workshops and training sessions, enhancing participant skills and knowledge in key areas.
- Enhanced program efficiency by streamlining processes and implementing best practices.
Education
Master of Science - Peace and Conflict Studies
Masinde Muliro University Science And Technology
05.2023 - 12.2025
Bachelor of Science - Conflict Resolution and Humanitarian Assistance
Masinde Muliro University Science And Technology
05.2013 - 12.2017
Skills
Sub-Awardee Management
Budget Oversight
Teamwork and collaboration
Financial reporting
Training coordination
Research
Report writing
Project management
Administrative support
Interpersonal skills
Creative problem solving
Event coordination
Certification
Monitoring & Evaluation, USAID AMELP Certification (2024), Data Quality Assessment (USAID, 2024), Advanced M&E (Act!, 2023), Adaptive Management (USAID LISA, 2024)
References
Available Upon Request
Timeline
Field Reporter
Conflict Early Warning and Reporting Mechanism (CEWARN)
03.2025 - Current
Master of Science - Peace and Conflict Studies
Masinde Muliro University Science And Technology
05.2023 - 12.2025
Program Assistant, Democracy and Human Rights
Act, Change, Transform (Act!)
06.2022 - 03.2025
Administrative Associate
Ministry of East African Community and Regional Development
02.2021 - 02.2022
Volunteer
Busia County Government
09.2020 - 01.2021
Program Assistant
Haki Centre
11.2018 - 03.2019
Program Associate
Human Rights Agenda (HURIA)
09.2017 - 11.2018
Bachelor of Science - Conflict Resolution and Humanitarian Assistance
Masinde Muliro University Science And Technology
05.2013 - 12.2017
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