Getrude Kipruto
Nairobi
Summary
Dynamic Procurement Specialist with over 7 years of experience in managing procurement processes and operations across diverse organisations. Proficient in vendor negotiations, contract management, and risk assessment, achieving an 80% reduction in contract backdating and optimising procurement strategies. Proven ability to strengthen supplier relationships and ensure compliance with organisational policies. Dedicated to enhancing operational efficiency, ready to bring expertise to meet the needs of a forward-thinking organisation.
Overview
10
10
years of professional experience
4
4
Certifications
2
2
Languages
Work History
Specialist, Procurement & Operations
BRAC International
10.2024 - Current
- Leading end-to-end procurement processes, encompassing vendor selection, contract negotiation, and compliance with organisational policies, in collaboration with UPGI and BRAC International (BI) teams.
- Cultivates and sustains strategic supplier relationships; assess performance and enforce service level agreements to guarantee operational efficiency.
- Oversees procurement planning and execution, including developing annual procurement plans and conducting quarterly reviews.
- Leads the procurement process by identifying vendors, obtaining quotes, and negotiating contracts to secure cost-effective solutions.
- Administers office operations, including resources, software, subscriptions, and asset management; ensure effective implementation of administrative policies and filing systems.
- Coordinates service contracts, consultant agreements, and contract amendments; ensure adherence to legal and financial requirements and timely renewals.
- Leading risk management activities, providing quarterly reports to BI's Executive Risk Management Committee and updates to the UPGI risk register.
- Conducts operational risk assessments and work alongside legal and compliance teams to uphold regulatory and internal standards.
- Organises internal and external meetings, workshops, and corporate events; manage travel management platforms and bookings in compliance with BI travel policies.
- Supports financial audits, both internal and external, through documentation, coordination, and reporting.
- Serves as the Security Focal Point for the Ultra Poor Graduation Initiative across 6 countries, supporting staff based in 14 countries.
Procurement & Contracts Officer
World Wide Fund for Nature Kenya
10.2023 - 10.2024
- Drafted, reviewed, and negotiated contracts and agreements with vendors, consultants, and service providers, ensuring seamless execution and compliance with policies.
- Monitored contract performance, delivery schedules, quality standards, and payment terms, adeptly resolving issues and disputes as they arose.
- Initiated contract closeouts and documented final performance assessments; prepared audit responses pertinent to contract management.
- Conducted market research and due diligence for supplier selection, including site visits, reference checks, and compliance screenings (e.g., Bridger checks).
- Managed and updated the supplier roster, facilitated vendor evaluations, and spearheaded the establishment of framework agreements for goods and services.
- Consolidated and revised quarterly procurement plans; supported high-value tendering undertakings.
- Served as secretary to the Standing Procurement Committee, ensuring compliance of agenda items and compiling quarterly progress reports.
- Devised and executed contract risk assessments and mitigation plans.
- Collaborated with internal teams to align procurement strategies with project needs and trained staff on procurement procedures and market trends.
- Identified opportunities for operational enhancement and supported the adoption of best practices across procurement and contracting functions.
Procurement & Contracts Assistant
World Wide Fund for Nature Kenya
10.2021 - 10.2023
- Negotiated prices and enhanced on-time delivery of goods and services.
- Streamlined contracting processes, significantly reducing turnaround times to ensure activities commenced without delay.
- Achieved complete elimination of contract backdating and an 80% decrease in no-cost extensions by necessitating justifications for any requests.
- Optimised the bid analysis template and developed standard operating procedures for supplier management, service level agreements, and supplier evaluation templates.
- Educated sub-grantees on donor procurement requirements.
- Automated the contract dataset in Excel, ensuring it was consistently updated.
- Conducted due diligence for all suppliers and consultants prior to engagement.
- Sourced goods and services in alignment with procurement policy and donor guidelines.
- Coordinated with programmes on the execution of annual procurement plans.
- Facilitated asset and inventory tagging and verification, presenting reports to management.
- Enhanced coordination of the Standing Procurement Committee and ensured timely drafting of minutes.
Procurement Assistant
Innovations for Poverty Action
03.2018 - 09.2021
- Led and managed the annual inventory and asset verification exercises in 2018 and 2019.
- Negotiated prices and enhanced timeliness of delivery for goods and services.
- Evaluated and analysed proposals received from suppliers and service providers.
- Introduced and implemented an online inventory, asset, and contract management system.
- Designed and instituted the online bidding disposal process and accompanying documentation.
- Revamped the Excel-based bid analysis form to enhance automated bid analysis.
- Reduced inventory losses by 95%.
- Followed up on insurance claims, ensuring all claims were paid pursuant to general insurance guidelines.
- Developed supplier prequalification categories and communicated these to management.
- Participated in committee meetings, prepared minutes, and submitted them to leadership for approval.
- Reviewed, prepared, and disseminated approved purchase orders to suppliers.
- Facilitated accurate and timely delivery of requisitioned goods.
- Provided support for internal procurement inquiries from projects.
Procurement Intern
Innovations for Poverty Action
11.2017 - 02.2018
- Enhanced the asset register, updated movement records of assets, and prepared a list of depleted items.
- Compiled reports facilitating the organisation in identifying risks and gaps in asset management.
- Coordinated the inaugural successful asset and inventory disposal process.
- Prepared prequalification documentation.
- Generated an inventory report and presented it to management, supporting inventory recovery.
Procurement Intern
African Development Bank
06.2016 - 12.2016
- Directed the supplier pre-qualification exercise, enhancing the quality of the supplier pool.
- Conducted training for service providers concerning the Bank's procurement bidding requirements.
- Contributed to the team that introduced sustainable procurement practices and organised the first supplier training on these topics.
- Instituted a comprehensive 360-degree performance evaluation process.
Education
MBA - Masters
University of East London
United Kingdom02.2026
Bachelor of Commerce - Procurement and Supply Chain Management
University of Nairobi
Nairobi, Kenya01.2016
Skills
- Contracts Management
- Risk assessment & Due diligence
- Audit support expertise
- Expertise in SAP & Zoho
- Effective strategic sourcing
- Market analysis
- Analytical problem solving
- Collaborative teamwork
Certification
Advanced and Professional Diploma in Procurement and Supply, Chartered Institute of Procurement and Supply (Ongoing to Dec 2026)
Timeline
Specialist, Procurement & Operations
BRAC International
10.2024 - Current
Procurement & Contracts Officer
World Wide Fund for Nature Kenya
10.2023 - 10.2024
Procurement & Contracts Assistant
World Wide Fund for Nature Kenya
10.2021 - 10.2023
Procurement Assistant
Innovations for Poverty Action
03.2018 - 09.2021
Procurement Intern
Innovations for Poverty Action
11.2017 - 02.2018
Procurement Intern
African Development Bank
06.2016 - 12.2016
Bachelor of Commerce - Procurement and Supply Chain Management
University of Nairobi
MBA - Masters
University of East London