Fredrick Odhiambo Odera

Manage liquidity of the organization to ensure that the company is consistently funded to meet its financial obligation

• Collaborate with finance director and CEO to provide expert opinion that in the crafting of the strategy Ensure compliance to various governance and statutory regulations as set out in regulations
• Support preparation of companywide financial targets in liaison with the finance director and discuss with the various business unit heads for tracking performance
• Process organizations payroll, compute and remit all statutory deductions; NSSF, NHIF, NITA, AHL, PAYE etc ensuring timely payment as well as accuracy of monthly payroll
• Ensure day to day operations of finance department through policy and process implementation leading to cost reduction and efficiency
• Member focus group of middle management involved in review of organization strategy and focus areas
• Managing relationship with various stakeholders, Banks, Suppliers, HR department, procurement, administration department for timely settlement of payments
• Recommend various cost saving initiatives through negotiations with Banks and insurance companies for fair exchange rates leading to 15-20% cost saving as well as review of finance procedures
• Collaborate with Industry experts, Audit firms, regulatory bodies to foster conducive business partnership and swifter resolutions of any related issues
• Prepare and submit various report; budgets, financial statements, Opex, Investment reports, staff costs and payroll and analyze same that inform the management for decision making
• Deputize/ sit in for and represent Head of Finance in various meetings on and off basis or when called upon to
• Conduct risk assessment, financial analysis for proposed investments and proposed products for prudence.
• Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
• Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
• Handled day-to-day accounting processes to drive financial accuracy.
• Provided critical support during system upgrades or conversions by working closely with IT staff to ensure minimal disruption to daily operations.
• Conducted thorough internal audits to identify discrepancies, recommend corrective actions, and ensure adherence to established policies and procedures.
• Found tax solutions to complicated tax issues or errors from incorrect tax filings.
• Kept up-to-date with tax changes and industry trends by participating in professional organizations, opportunities, and networks.
• Improved data collection, financial analysis and financial modeling to optimize practices and retain customers.
• Collected and reported monthly expense variances and explanations.
• Streamlined month-end closing processes, resulting in reduced time spent on financial reporting tasks.
• Increased efficiency by streamlining accounting processes and implementing new financial software.
• Gathered financial information, prepared documents, and closed books.
• Modified comprehensive reporting to reflect changing financial structure.
• Diminished outstanding debts by analyzing accounts for issues.
• Maintained integrity of general ledger and chart of accounts.
• Prepared and filed tax forms to meet needs of customers.
• Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
• Managed cash flow effectively, ensuring all company liabilities were met timely and surplus funds were invested wisely.
• Reduced expenses by negotiating with vendors for better pricing and terms on services and supplies.
• Trained new employees on accounting principles and company procedures.
• Tracked funds, prepared deposits and reconciled accounts.

• End to end processing of payroll and handling of all statutory payments in line with the laws, internal policies and within required timelines
• Administer staff related benefits; Insurances, staff loans, Leave, and advances and 3rd party related benefits
• Audit liaison person for HR
• Maintain all staff records for ease of retrievability and timely update
• Assisted the HR Officers in carrying out HR Generalist duties such as talent acquisition, performance management, compensation and benefits, employee welfare, asset management and coordination of all Office Administrative services
• Facilitate preparation of trainings through logistics and planning, prepare training reports and evaluations
• Prepare Employment contracts, transfer letters, promotions, salary adjustment, confirmation in employment, performance improvement plan letter, separation letters and various staff related correspondences
• Involved in organizing for staff onboarding programs; character reference, background checks, certificate verification, induction programs
• Support the HR Officer in charge of payroll to process statutory payments to ensure nill Penalties and findings on payroll compliance by Internal, external and regulatory Auditors and statutory bodies (PAYE, NSSF, NHIF) for the period.
• Improved project outcomes by conducting thorough market research that informed strategic marketing decisions.
• Prepared comprehensive reports summarizing data analysis findings, informing key decision-makers of important trends and patterns.
• Streamlined office processes for improved efficiency and time management through regular organization and filing.
• Collected, arranged, and input information into database system.
• Collaborated with senior management on new initiatives to build confidence.
• Explored new technologies and approaches to streamline processes.

• Maximized the use of meeting room resources by scheduling and coordinating meetings, trainings, and interviews through accurate maintenance of the electronic Boardroom Calendar
• Maintained employee records (attendance, leave schedules, contracts) according to policy and legal requirements

Managed the Reception area and switchboard operations

• Received and registered incoming emails, letters, deliveries, and official correspondence and distributed to respective department/unit/Officer
• Maintained effective administrative systems such as records and ERP database management, filing systems and ensured that they were safe, accessible and updated
• Prepared leave and off-duty application letters using ERP system, NHIF, NSSF, leave payment schedule
• Oversaw general cleanliness of the office premises and maintenance of the office at all times
• General office management - ensured all Office utilities were paid in good time, monitored and replenished all Office consumables to avoid running out of stock.
• Prepared comprehensive reports summarizing data analysis findings, informing key decision-makers of important trends and patterns.
• Improved project outcomes by conducting thorough market research that informed strategic marketing decisions.
• Supported with creating project marketing materials to promote services.
• Conducted research for various projects, leading to well-informed decisions and successful outcomes.
• Actively participated in team meetings, offering insightful suggestions that led to innovative problem-solving strategies.
• Contributed to a positive team environment by collaborating with fellow interns on group projects and presentations.
• Prepared written summaries of meeting discussions to ensure clear communication throughout the team while promoting accountability for action items.
• Maintained accurate records of financial transactions for ease of reference in budget analysis or audits.
• Collaborated with senior management on new initiatives to build confidence.
• Participated in professional development opportunities to enhance skill set, contributing to overall intern growth and potential future employment prospects.
• Collected, arranged, and input information into database system.
• Helped meet changing demands by recommending improvements to business systems or procedures.
• Evaluated staff performance and provided coaching to address inefficiencies.
• Explored new technologies and approaches to streamline processes.
• Sorted and organized files, spreadsheets, and reports.
• Assisted in the planning and execution of company events, resulting in increased employee engagement and satisfaction.
• Maintained database systems to track and analyze operational data.
• Analyzed problems and worked with teams to develop solutions.
• Provided exceptional customer service by promptly addressing inquiries, ensuring a high level of satisfaction among clientele.
• Gathered, organized and input information into digital database.
• Interacted with customers by phone, email, or in-person to provide information.
• Educated staff on organizational mission and goals to help employees achieve success.
• Conducted regular reviews of operations and identified areas for improvement.
• Utilized strong communication abilities during presentations which led to increased understanding among colleagues regarding project goals and objectives.
• Generated reports detailing findings and recommendations.
• Supported creation of detailed, technical financial models to value potential acquisition targets.
• Observed packing operations to verify conformance to specifications.
• Evaluated customer needs and feedback to drive product and service improvements.
• Prepared project presentations and reports to assist senior staff.
• Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
• Provided project progress updates and proposed solutions to issues.
• Completed research, compiled data, updated spreadsheets, and produced timely reports.
• Streamlined office processes for improved efficiency and time management through regular organization and filing.
• Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
• Developed organizational skills through managing multiple tasks simultaneously while adhering to strict deadlines.
• Demonstrated leadership skills in managing projects from concept to completion.
• Paid attention to detail while completing assignments.
• Gained strong leadership skills by managing projects from start to finish.
• Devised and implemented processes and procedures to streamline operations.
• Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.