FLORENCE AWUOR OKINDA
ACCOUNTANT
10074,KENYA
Summary
Highly motivated and results-oriented Accountant with over 10 years of experience in supporting organization's financial management by overseeing various responsibilities, including but not limited to budgeting, financial data entry, and maintaining accurate records within the accounting system. Supporting the development and monitoring of budgets, ensuring that financial data is accurately recorded and updated in the accounting system, preparing financial reports and analyses to aid in decision-making processes. Managing accounts payables and receivable, optimizing cash flow, and minimizing credit risk. Additionally, have collaborated with other departments to gather necessary financial information and supporting internal and external audits to ensure compliance with regulations and standards.
Overview
15
15
years of professional experience
16
16
years of post-secondary education
Work History
Credit Control Officer
Hillalum and Sons (UR Home) Co. Ltd
NAIROBI, KENYA
10.2024 - Current
- Company Overview: Dynamic and Innovative Company specializing in the trading, manufacturing, import, and export of high-quality household items, home appliances, FMG and Food
- Evaluating clients' credit status, ensuring appropriate credit limits are set and maintained.
- Updating and maintaining credit lists in various departments from daily invoices
- Proactively managing overdue accounts, implementing effective debt recovery procedures and following up with clients as needed
- Performing regular audits and accounts reconciliations
- Liaising with other departments and clients to ensure proper flow of information regarding their accounts
- Data entry and maintaining updated customer records
- Liaising with customers to ensure timely payments and building strong relations to facilitate ongoing business
- Providing daily reports on receivables and overdue accounts to senior management
- Reconciling and managing Client accounts, analyzing and producing their statements
- Sending daily reminders to clients on their almost and already overdue invoices for payments
- Managing month-end and year-end close processes, including journal entries, account reconciliations, and collection report reviews
- Negotiating payment arrangements with customers facing temporary financial difficulties
- Dynamic and Innovative Company specializing in the trading, manufacturing, import, and export of high-quality household items, home appliances, FMG and Food
- Optimized credit approval and collection processes, improving operational efficiencies by over 40%.
- Contacted customers to collect outstanding payments via one-time or negotiated installment methods.
- Performed administrative tasks such as recordkeeping, writing correspondence and gathering materials.
- Processed payments and applied to customer balances.
- Accessed credit records to evaluate customer credit histories.
Finance Officer
MANAR ALOMRAN COMPANY LTD
04.2019 - 09.2024
- Company Overview: Prominent supplier of all scaffolding systems and formwork related items in East Africa region
- Ensuring accurate data entry of financial data into the accounting system
- Recording the actual spend on both the accounting system and the budget tracker
- Communicating any gap in the financial records to the respective staff
- Supporting the preparation of financial reports by providing the required data
- Reviewing requests to ensure that they meet the financial requirements in preparation for payment and audit
- Supporting in the maintenance of financial files
- Ensuring that financial transactions are properly updated and recorded
- Ensuring clear audit trail of processed transactions and their linkage to the accounting system
- Implementation of any accounting and financial audit recommendations
- Internal and external audit support
- Ensuring internal controls are established and maintained
- Ensuring maintenance of the general and subsidiary ledgers
- Compiling statistical, financial accounting or auditing reports and tables pertaining to such matters and cash receipts, expenditures, accounts payables and receivables and profits and losses
- Participating in the development and review of the organization's budgets
- Offering guidance to the rest staff on the utilization of the budget
- Supporting the budget tracking process to ensure proper utilization of the approved budget
- Processing payment requests submitted by the programs and admin teams
- Updating the staff on the status of the payment requested
- Ensuring that the staff are informed of the requirements for a payment to be processed
- Ensure that the documents submitted for payment meet the required threshold
- Develop monthly and annual project financial reports and monthly management accounts capturing expenditure against budget
- Create ad-hoc reports for various business needs
- Provision of information on the status of payment for each of their requests
- Supporting the compilation and analysis of financial statements
- Managing cash controls as well as maintain bookkeeping up-to-date
- Tracking investments and maintain relevant cash reserves
- Oversee the preparation of all financial statements, invoices, proposals, etc as required
- Manage the preparation of balance sheets, income statements, expense reports, etc
- Ensure data integrity in all financial reporting
- Performing regular bank reconciliations and collaborate with the treasury team for cash flow management
- Overseeing cash management, including forecasting, liquidity planning, and banking relationships
- Performing monthly balance sheet reconciliations, including bank reconciliations and cash count, to ensure all balances are up to date, complete and correct
- Being a key focal point with banks and being responsible for resolving bank related issues and keeping signatories up to date as instructed
- Accurate computation of VAT and other statutory contributions like NHIF, NSSF, process payments to the relevant authorities within the legal and required deadline, allowing for contingency time in case of any delays
- Payroll processing by calculating relevant taxes, social contributions and ensuring any deductions are withheld and additions are accurately calculated and released on schedule
- Managing debtor accounts and ensuring timely payment of outstanding invoices and producing reports on collections while maintaining good relationships with the clients to increase sales
- Calculating, preparing and issuing bills, invoices, and account statements according to the Company system
- Reconciling clients account statements and monthly distribution of statements to various departments
- Prominent supplier of all scaffolding systems and formwork related items in East Africa region
- Optimized cash flow management, ensuring timely payment of invoices and reducing outstanding debts.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Collaborated with team leaders to define standards, policies and procedures to meet company revenue goals.
- Established strong relationships with key vendors, negotiating favorable terms to benefit the organization''s bottom line.
- Assisted with recruiting, interviewing, and hiring new department employees.
- Streamlined financial processes for increased efficiency and accuracy in reporting.
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
- Enhanced internal control systems and procedures to mitigate risk and support opportunities.
- Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
- Established and checked coding procedures, monitored reports and updated internal files.
- Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
Audit of Pending Bills for Kiambu, Nyandarua and Kitui County
NG'ANG'A MWANGI & CO.
NAIROBI, KENYA
10.2017 - 04.2019
- Verification and reconciliation of various pending bills
- Confirm that the goods and services procured are as per the procurement plan and included in the approved budget for the year
- Design appropriate audit approach and procedures
- Check value for money for the contracted amounts and give comments for each and every bill and obtain reasons why the bills were not paid in the year
- Give comments and observations on the accounting records, systems and controls examined during the course of the audit
- Prepare the summary and detailed report for each and every bill
Finance Assistant - Treasury and Credit Control
APA INSURANCE COMPANY
NAIROBI, KENYA
04.2012 - 10.2015
- Company Overview: One of the largest insurance Companies in East Africa
- All company Cash and cheques receipting and general banking
- Bank / ledger accounts reconciliations by matching book records verses bank records
- Daily matching of bank statements and cash book to ensure that any double receipts All Cash and cheques receipting erroneous receipts are detected and corrected to ensure accuracy and accountability
- Delivery of all bank correspondence
- Follow up on unreceipted items and ensuring that all payments are receipted into the EPR system within the time limits
- Compile and sort documents, prepare and post invoices and credit and debit memos
- Printing, stamping and filling of finance documents and ensure accurate record keeping
- Preparation of all payment vouchers and printing of cheques and ensuring signing per mandate
- Facilitating wire transfers, processing payments, and providing bank account management services
- Ensure tax (VAT, w/holding & PAYE) payment on due dates and Preparing w/holding tax certificates
- Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc
- Reconciling processed work by verifying entries and comparing system reports to balances
- Maintaining historical financial records and keeping high levels of confidentiality
- Paying employees by verifying expense reports and preparing pay checks
- Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
- Preparing analyses of accounts and producing monthly reports
- Petty cash management by Maintaining petty cash float, accounting and cash cheque encashment
- Bank / ledger accounts reconciliation
- One of the largest insurance Companies in East Africa
- Maintained accurate records of financial transactions in alignment with regulatory requirements.
- Supported year-end closing activities, ensuring all transactions were properly recorded before the start of the new fiscal year.
- Streamlined vendor payment processes, ensuring timely disbursements to maintain strong relationships.
- Input financial data and produced reports using Agilis.
Credit Control Assistant
APA INSURANCE LTD
Nairobi, KENYA
04.2010 - 03.2012
- Creating procedures and company' credit control policies that ensure timely payments while maintaining a high level of customer retention
- Reconciling complex accounts that have been escalated from the AR team
- Calculating monthly commissions for Agents, Brokers and Direct sales representatives
- Sending monthly debtors statements and resolving client's incoming queries on the outstanding accounts
- Sending reminders to clients on the outstanding accounts to ensure timely payment of premiums
- Liaising with customers, as well as internal personnel including the sales team
- Reversal of bounced cheques from the credits and following up with clients to ensure replacement
- Proving monthly reports on debtors accounts
- Processing IPFS and liaising with banks to ensure timely payment of insurance premium financing
- Facilitating and monitoring daily receipting of payments credited to the bank via RTGS, EFT
- Following up of long outstanding debtors and bargaining on the settlement of outstanding debts
- Assisted in accounts receivable, cash receipts and collections and daily deposits.
- Mitigated financial risk for the company by conducting thorough credit checks on prospective customers.
- Assisted in the development of new credit policies, contributing to a more robust risk assessment framework.
- Negotiated payment terms with customers experiencing financial difficulties, maximizing chances of eventual payment recovery.
- Prepared and distributed monthly statements of accounts.
- Assessed credit risk and analyzed financial statements.
- Reviewed credit reports to comprehensively view borrowers' credit history and identify potential red flags.
- Analyzed customer data such as financial statements to determine level of risk involved for extending credit.
Education
Degree in Bachelor of Commerce - Finance Option
Catholic University of Eastern Africa
01.2008 - 10.2012
Examination for the Advance Certificate of Education - undefined
Busia Trust Secondary School
01.2005 - 01.2006
Kenya Certificate of Secondary Education - undefined
Ngiya Girls High School
01.2000 - 01.2003
Kenya Certificate of Primary Education - undefined
St.Ann's Sega Girls Primary School
01.1992 - 01.1999
CPA INTERMIDIATE LEVEL - CPA
KASNEB
Nairobi, Nairobi Province, Kenya 12.2025 - 12.2025
Skills
Personal Information
Nationality: Kenyan
Timeline
CPA INTERMIDIATE LEVEL - CPA
KASNEB
12.2025 - 12.2025
Credit Control Officer
Hillalum and Sons (UR Home) Co. Ltd
10.2024 - Current
Finance Officer
MANAR ALOMRAN COMPANY LTD
04.2019 - 09.2024
Audit of Pending Bills for Kiambu, Nyandarua and Kitui County
NG'ANG'A MWANGI & CO.
10.2017 - 04.2019
Finance Assistant - Treasury and Credit Control
APA INSURANCE COMPANY
04.2012 - 10.2015
Credit Control Assistant
APA INSURANCE LTD
04.2010 - 03.2012
Degree in Bachelor of Commerce - Finance Option
Catholic University of Eastern Africa
01.2008 - 10.2012
Examination for the Advance Certificate of Education - undefined
Busia Trust Secondary School
01.2005 - 01.2006
Kenya Certificate of Secondary Education - undefined
Ngiya Girls High School
01.2000 - 01.2003
Kenya Certificate of Primary Education - undefined
St.Ann's Sega Girls Primary School
01.1992 - 01.1999
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