FELISTUS MASHIRIMA

Key Roles & Responsibilities

• Conducting end-to-end project financial analysis, including budgeting, cost tracking, and profitability reporting.
• Supporting risk management by identifying financial risks, implementing internal controls, and ensuring compliance with company policies.
• Assisting in internal and external audits, preparing audit schedules, reconciliations, and responding to audit queries.
• Performing monthly bank reconciliations, investigating variances, and maintaining accurate cash and bank records.
• Managing international client accounts, handling multicurrency transactions, and ensuring compliance with global accounting standards.
• Process payroll accurately and on time, managing statutory deductions (PAYE, NSSF, SHA), and generating compliance reports.
• Collaborating cross-functionally to deliver financial insights, support management decisions, and operational efficiency.
• Preparing and submitting tender applications, including compiling financial proposals, supporting documents, and ensuring adherence to donor and client requirements.

• Collect and sort invoices and checks.
• Keep a thorough record of business transactions and enter data from daily work logs into the company's general ledger system.
• Supporting supervisory and executive staff by performing any assigned accounting and clerical tasks.
• Keep track of any tenant/consumer issues that require action and make sure that the issues are addressed in a timely manner.
• Assist accounting personnel with any tasks conducted within the accounting department, or any tasks that require accounting personnel to take part, such as compiling and filing statutory deductions when they fall due.
• Maintaining documents or items that the accounting department is responsible for, including checks and invoices, as well as vouchers, accounting statements, and other reports and records.
• Process invoices/bills for payment.
• Contact tenants/customers to notify them of delinquent accounts and accept payments made at the time of contact.
• Filing of company statutory requirements-PAYE, NSSF &NHIF.
• Based on your instructions and the role of Accounts Clerk with 8 years of experience, here are 8 resume experience statements:
• Processed and recorded financial transactions efficiently, ensuring accuracy and compliance with accounting standards.
• Reconciled accounts on a monthly basis, identifying discrepancies and implementing solutions to enhance accuracy.
• Assisted in preparing financial reports, contributing to informed decision-making and strategic planning within the organization.

• Cash handling functions for the hotel and reconciling all cash dropped at the cash desk.
• Preparing tax returns and corporate reporting requirements.
• Rotating monthly audits of inventories & enter final inventory totals into spreadsheets.
• Analyzing revenues and expenses to ensure they are recorded on a monthly basis.
• Maintenance of vendor's contracts.
• Processing and verifying payroll reports.
• Authorizing and making payments to suppliers on time.
• Reviewing the postings, payments, revenue and guest balance reports on a daily basis.

• Responsible for storage of both food & beverage and operational stock.
• Day to day check on the storage facilities for upkeep and hygiene.
• Verifying all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
• Ensure cleanliness of all areas especially the food storage area.
• Ensure quantity requested and the quantity issued matches.
• Ensure store requisition is entered into the system(EZZY BOOKS SYSTEM) for proper controls.
• Post all invoices using Ezzy Books System.
• Conduct Inventory Audits to determine inventory levels and needs.
• Conduct physical stock audits on regular basis and check any variances in the production.
• Assist the Accounts payable clerk in finding out any cost discrepancies.
• Keep accurate records of all incoming and outgoing goods.
• Perform any other duties as assigned by the management.

• Forecast supply and demand to prevent overstocking and running out-of-stock (OOS).
• Enter purchase details (vendors information, invoices and pricing) into internal databases.
• Place orders to replenish merchandise as needed. Track shipments and address any delays.
• Oversee storage of products, particularly of fragile items to control and prevent spoilage.
• Evaluate suppliers' offers and negotiate profitable deals. Coordinate regular inventory audits.
• Liaise with warehouse staff and other internal teams to test products' quality (status upon delivery and storage conditions).
• Keep updated inventory records (including daily shipments).
• Ensure purchases do not exceed the budget.
• Doing daily calculations of sales, costing and variances to manage profits.
• Reporting to the company manager on any issue regarding stock movement.

• Data Entry.
• Reconciled invoices and identified discrepancies.
• Created and updated expense reports.Prepared bank deposits.
• Entered financial transactions into internal databases.
• Checked spreadsheets for accuracy.
• Maintained digital and physical financial records.

• Assisted in the preparation of financial reports, ensuring compliance with accounting standards and accuracy in documentation.
• Processed and reconciled accounts payable transactions, improving the efficiency of payment cycles and financial accuracy.
• Supported the auditing process by organizing and maintaining financial records, facilitating timely reviews and compliance checks.
• Collaborated with team members to streamline data entry processes, enhancing overall workflow and reducing processing time.