Executive Virtual Assistant
Open To Work
EVERLYNE NDETE WAMBUA
Karimje Jivanjee Limited
Nairobi
Work Preference
Job Search Status:
Open to workDesired Job Title
Virtual Executive AssistantExecutive AssistantProject CoordinatorWork Type
Full TimeContract WorkGig WorkLocation Preference
RemoteImportant To Me
Career advancementWork from home optionWork-life balanceSummary
Detail-oriented Project and Operations Coordinator with expertise as an Executive Virtual Assistant, offering over 5 years of experience in dynamic B2B environments. Proven ability to excel in project coordination, executive support, stakeholder communication, and process improvement. Proficient in managing project timelines, workflows, calendars, and administrative operations using tools such as Asana, ClickUp, and Google Workspace. Demonstrated success in supporting cross-functional teams and coordinating projects valued at up to $1M, ensuring seamless execution and optimal results.
1
Certification
6
years of professional experience
Work History
Executive Virtual Assistant & Operations Partner
1 Year 8 Months- Developed scalable project tracking structures in Asana, ClickUp, and Google Sheets to enhance visibility of pipelines, vendor follow-ups, and project handovers.
- Developed statements of work (SOWs), customer service protocols, and client-facing documentation to support standardized operational workflows and improved clarity across teams.
- Managed business leader calendars and inbox triage workflows, prioritizing urgent messages and ensuring accurate alignment of stakeholder expectations.
- Managed end-to-end freelance service delivery for clients spanning multiple industries.
Sales & Project Coordination Executive
2 Years 8 Months- Coordinated end-to-end delivery, installation, and commissioning of commercial and industrial projects valued up to $1,000,000 using project management best practices
- Liaised between executive stakeholders, technical teams, and commercial clients to align project scope and timelines, ensuring successful project execution
- Managed executive inbox, calendar scheduling and service dispatches, prioritizing time-sensitive requests and maintaining SLA compliance across client and operational activities
- Controlled ERP-based scheduling, work orders, and invoicing workflows to enhance operational efficiency and ensure real-time visibility
- Tracked procurement milestones, LPOs, shipment updates, and vendor timelines, providing timely executive status reports to facilitate informed decision-making
Operations & Service Coordinator
3 Years 4 Months- Coordinated daily operational communications among commercial clients, field service technicians, and internal executive management to enhance collaboration
- Developed Google Sheets and ERP trackers for materials, job progress, and technician dispatch logistics, improving resource utilization
- Partnered with accounting teams to maintain accurate job costing, reconciliation, and timely invoicing, supporting financial accuracy
Education
Bachelor of Arts - Economics with IT
Skills
Project Coordination & Administration
Executive & Virtual Assistance
Stakeholder & Client Communication
Workflow & Process Improvement
Calendar
Inbox & Meeting Management
SOP Development & Documentation
CRM & Pipeline Management
Supplier & Vendor Coordination
Task & Deadline Tracking
Reporting & Administrative Operations
Accomplishments
- Cost Reduction Success - Reduced operational costs through workflow automation and optimized resource utilization.
- Project Management Efficiency - Managed projects worth over $1,000,000, ensuring on-time delivery and budget adherence.
- Customer Satisfaction Boost - Increased customer satisfaction through effective service coordination and timely responses.
- Process Streamlining Achievement - Streamlined processes with Asana and ClickUp, enhancing team productivity.
Skills
- Project Management: ClickUp, Asana, Monday, Trello, Microsoft Project
- Automation: Zapier, Make
- Productivity: Google Workspace, Microsoft Office, Slack, Zoom
Certification
- Project Management Professional (PMP) - Project Management Institute (PMI)
- CPA Part 1 - KASNEB
Training and Courses
- Google Project Management Certificate - Coursera
- Virtual Assistant Training - ALX & VirtuallyVersed Africa
Timeline
Executive Virtual Assistant & Operations Partner
Self-employeed
01.2025 - Current
Sales & Project Coordination Executive
Karimje Jivanjee Limited
01.2024 - Current
Operations & Service Coordinator
Memtech Electrical Services
08.2020 - 12.2023
Maseno University
Bachelor of Arts from Economics with IT