ESTHER MARY AMBASA OLLINGA
FINANCE AND ADMINISTRATION
Nairobi
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
I have a degree in cooperatives and community development which entails cooperative business and community development. I am versed with different skill from both knowledge areas. I can work both in a business enterprise and social services organizations. I would like to work in a healthy environment that appreciates my skills and offers avenues for growth.
Overview
10
10
years of professional experience
2
2
Languages
Work History
FINANCE AND ADMINSTRATION
BUDGET HEALTHCARE LIMITED
11.2025 - Current
- Managed day-to-day financial operations including accounts payable and receivable.
- Prepared monthly, quarterly, and annual financial reports. Maintained accurate financial records and ensured compliance with accounting standards.
- Processed Quotes, invoices, expense claims, and payment reconciliations.
- Monitored cash flow and prepared bank reconciliations.
- Assisted in budget preparation, forecasting, and financial planning. Ensured compliance with tax regulations and government reporting requirements.
- Supported internal and external audit processes.
- Maintained and updated financial databases and accounting systems.
- Managed office administration functions including procurement and inventory control.
- Coordinated vendor contracts and supplier payments. Supervised administrative staff and office operations.
- Prepared management reports and financial analysis for decision-making.
- Handled correspondence, filing systems, and document management.
- Ensured compliance with company policies and procedures.
- Assisted in developing and improving financial and administrative policies.
FINANCE AND ADMINSTRTAION
WOOTER LIMITED
01.2025 - 10.2025
- Managed day-to-day financial operations including accounts payable and receivable.
- Maintained accurate financial records and ensured compliance with accounting standards.
- Processed invoices, expense claims, and payment reconciliations. Monitored cash flow and prepared bank reconciliations.
- Assisted in budget preparation, forecasting, and financial planning. Coordinated statutory deductions (tax.).
- Ensured compliance with tax regulations and government reporting requirements.
- Maintained and updated financial databases and accounting systems.
- Managed office administration functions including procurement and inventory control.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Coordinated vendor contracts and supplier payments.
Accountant
Chemoquip Limited
10.2018 - 03.2023
- ACCOUNTING
- Accounts payable
- Accounts receivable
- Payroll
- Financial controls
- Financial reporting
- Tax Administration
- Credit control
- Handled day-to-day accounting processes to drive financial accuracy.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Gathered financial information, prepared documents, and closed books.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
- Used advanced software to prepare documents, reports, and presentations.
- Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
- Managed cash flow effectively, ensuring all company liabilities were met in a timely manner and surplus funds were invested wisely.
- Reduced expenses by negotiating with vendors for better pricing and terms on services and supplies.
- Assisted in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
- Prepared and filed tax forms to meet needs of customers.
- Improved financial reporting accuracy through meticulous data analysis and reconciliation efforts.
- Maintained accurate records of fixed assets, including acquisition costs, depreciation schedules, and current values for insurance purposes.
- Enhanced financial decision-making capabilities by providing timely, accurate information to management through regular performance reports.
- Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
- Improved financial decision-making by creating comprehensive financial models and forecasts.
- Facilitated smoother audit processes by maintaining organized and comprehensive financial documentation.
- Contributed to enhanced revenue growth by analyzing revenue streams and identifying underperforming areas.
- Achieved compliance with all tax regulations by staying updated on changes and conducting thorough reviews of financial operations.
- Improved budget forecasting accuracy with detailed variance analysis between actual and budgeted figures.
- Reduced outstanding accounts receivable by developing and enforcing stricter credit control policies.
Front Office and Administration Intern
Serenity Services
06.2018 - 10.2018
- Receive visitors
- Answer phone calls
- Manage mails Monitor Security
- Clerical duties
- Basic Book Keeping
- Organize meetings
- Update database
- Prepare and maintain Spreadsheets Schedule and follow up on appointments
Social Development Officer Intern
Ministry of East African Communities, Labor and Social Protection
05.2017 - 07.2017
- Registration of self -help groups and community based organisations
- Administrative duties
- Renewal of self-help group and community based organization certificates
- Registration of 65+ age bracket, orphans and the disabled into cash transfer program
Social Worker Intern
Missions of Hope International
06.2016 - 08.2016
- Home visits
- Counselling
- Data entry
- Letter writing to sponsors
Education
Bachelor of Cooperatives and Community Development -
The Cooperative University of Kenya
01-2018
Kenya Certificate of Secondary Education - undefined
The Archbishop Njenga Girls’ High School
01-2013
Skills
Teamwork and collaboration
Computer skills
Customer service
Microsoft office
Problem-solving
Team management
Time management
Flexible and adaptable
MS office
Data entry
Excellent communication
Supervision and leadership
Interests
Reading, nature walk, socialising
Timeline
FINANCE AND ADMINSTRATION
BUDGET HEALTHCARE LIMITED
11.2025 - Current
FINANCE AND ADMINSTRTAION
WOOTER LIMITED
01.2025 - 10.2025
Accountant
Chemoquip Limited
10.2018 - 03.2023
Front Office and Administration Intern
Serenity Services
06.2018 - 10.2018
Social Development Officer Intern
Ministry of East African Communities, Labor and Social Protection
05.2017 - 07.2017
Social Worker Intern
Missions of Hope International
06.2016 - 08.2016
Kenya Certificate of Secondary Education - undefined
The Archbishop Njenga Girls’ High School
Bachelor of Cooperatives and Community Development -
The Cooperative University of Kenya