Esther Chepng'etich Rotich
Procurement Clerk
Summary
To work dynamically and cultivate teamwork, effectiveness, personal responsibility and accountability for the better performance and well being of the organization and nation at large.
Overview
10
10
years of professional experience
16
16
years of post-secondary education
Work History
Procurement Clerk
Kenya Ordinance Factories Corporation
01.2015 - Current
- Receiving Request for purchasing and expediting
- Updating list of Supplies
- Preparing/processing payment documents
- Working on procurement files(filing)
- Preparing Procurement Memos
- Updating Procurement data to generate reports
- Preparing Quotations
- Raising Local Orders
- Carry out any other procurement clerical duties
- Updating external and internal procurement reports
- Facilitating routine overseas and local procurement
- Updating/evaluating suppliers introduction letters to the system as per the procurement act 2015 and the regulation of 2020
- Preparing monthly/daily/weekly data analysis report for the department
- Review tender specifications from user departments for approval by the approving officer
- Prepare procurement plan within approved budget;
- Prepare tender documents
- Offer secretariat services to the Procurement Committees
- Initiate local purchase orders and service contracts for approved procurement
- Coordinate/Assist stores department and acceptance team on receiving of goods/supplies including development of appropriate inventory management and issuance procedures
- Coordinate receipt and inspection of orders and completed contracts
- Coordinate logistics for distribution of common supplies to users
- Ensure an efficient issues systems for stores items to users ensuring adherence to budgets
- Ensure quality, cost effective and timely documentation of all procurement processes
- Put in place system for continuous monitoring of stock level for stores items for timely Replenishment and quality management
- Interpret contract provisions and review contracts for accuracy and changes prior to bidding and renewal
- Ensure maintenance of completed documentation of each order and contract from tendering to full payment
- Ensure quality and timely production of documentation of contracts and tenders ensuring the organization's interests in all supply arrangements are protected
- Participate in the conduct of market price surveys;
- Monitor, document and report on the progress of every supply order and contract at agreed intervals
- Carry out any other duties as may be assigned from time to time
- Receiving goods from suppliers and issuing to user departments
- Posting stock quantity into ledger, bin cards and computer
- Forwarding of invoices
- Ensuring proper security of stock items
- Preparing monthly reports on stock
Education
Bachelors Degree - Procurement and Supply Chain Management
Mount Kenya University
01.2024 - Current
Diploma - Purchasing and Supplies
Kenya Institute of Mgt
01.2012 - 05.2016
Kenya Certificate of Secondary Education - undefined
Morop Girls High School
01.2007 - 04.2010
Kenya Certificate of Primary Education - undefined
Harambee Khalsa Primary
01.1999 - 04.2006
Skills
Advanced computer skills
undefinedPersonal Information
- Date of Birth: 10/09/90
- Gender: Female
- Nationality: Kenyan
Timeline
Bachelors Degree - Procurement and Supply Chain Management
Mount Kenya University
01.2024 - Current
Procurement Clerk
Kenya Ordinance Factories Corporation
01.2015 - Current
Diploma - Purchasing and Supplies
Kenya Institute of Mgt
01.2012 - 05.2016
Kenya Certificate of Secondary Education - undefined
Morop Girls High School
01.2007 - 04.2010
Kenya Certificate of Primary Education - undefined
Harambee Khalsa Primary
01.1999 - 04.2006
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