Emily Maina
Nairobi
Summary
Seasoned professional with over 7 years of extensive experience supporting C-level business executives, as well as overseeing the management of their teams and operations.
Overview
12
12
years of professional experience
Work History
VIRTUAL PRODUCTIVITY ASSISTANT
Prialto
10.2023 - 05.2024
- Complex Calendar Management: Skillfully managed intricate calendars, scheduled appointments and coordinated meetings across time zones and team members for seamless productivity
- Prepared Presentations and Spreadsheets: I created engaging PowerPoint presentations and organized spreadsheets, conveying key messages and data effectively
- Expense Management: Meticulously tracked expenses, reconciled accounts, and ensured compliance with company policies, streamlining the expense reporting process
- Travel Management: Efficiently handled travel arrangements, prioritizing cost-effectiveness and traveler preferences for smooth logistics
- Coordinated External Meetings: Navigated complex networks, facilitating communication and collaboration through seamless scheduling and logistics
- CRM Management and Data Entry: I maintained CRM systems with accuracy and organization, supporting decision-making and enhancing customer relationships.
EXECUTIVE ASSISTANT- CTO & CIO
Airtel Africa
03.2020 - 03.2023
- Managed and maintained the CTO & CIO's diaries
- Handled highly sensitive/confidential matters as required
- Raised re-imbursement & per-diem claims for the Chiefs in the ORACLE system, and followed up with the finance team for timely disbursements
- Team space planning and floor movement
- Facilitated staff trainings/meetings and conferences (approximately 30 people)
- Arranged staff travels as needed, including; visa application, ticketing, hotel bookings, airport transfers etc
- Ensured there is order in the office and maintained a good office outlook at all times
- Disseminated all incoming and outgoing correspondence effectively
- Booked vendor/partner invoices in the system and ensured timely processing of payments.
EXECUTIVE ASSISTANT
Airtel Networks Kenya Ltd
05.2016 - 02.2020
- Managed and maintained the Directors' busy diaries, ensuring diary commitments and travel arrangements are managed effectively
- Coordinated travel and accommodation requirements, in sync with the other OPCO's ensuring arrangements are in place to match the Directors' requirements
- Managed the Directors' meeting requests, ensuring timely/prompt response
- Coordinated interviews and recruitment of senior managers with HR team, in line with Directors' diaries
- Coordinated meetings, conferences and yearly conclaves for the departments(approximately 100 people).
MARKETING EXECUTIVE
Nation Sacco Society Ltd
07.2015 - 12.2015
- Assisted in registering new members joining the Sacco
- Assisted in planning member-education forums for existing members
- Prospected new potential customers
- Handled customer queries and complaints
- Participated in developing marketing strategies and plans.
ACCOUNTS ASSISTANT-INTERN
Kenya Pipeline Company Ltd
06.2012 - 08.2012
- Assisted in reconciliation of daily deliveries to the shippers
- Recording and confirmation of aviation delivery receipts
- Prepared advice notes to customers
- Conducted analysis of pit usage at JKIA
- Assisted in keying in flying receipts to SAP system
- Ensured proper filing and retrieval of documents.
Education
DIPLOMA IN INTERIOR DESIGN -
The Interior Design Institute
08-2024
BACHELOR OF COMMERCE(MARKETING) -
Kenyatta University
04.2015
Skills
- Process Improvement
- Problem Solving
- Time Management
- Organizational
- Inter-personal
- Adaptability
- Event Coordination
- Project Management
- Event Planning
- Meeting Coordination
- Meeting Support
- Relationship Building
- Marketing assistance
Timeline
VIRTUAL PRODUCTIVITY ASSISTANT
Prialto
10.2023 - 05.2024
EXECUTIVE ASSISTANT- CTO & CIO
Airtel Africa
03.2020 - 03.2023
EXECUTIVE ASSISTANT
Airtel Networks Kenya Ltd
05.2016 - 02.2020
MARKETING EXECUTIVE
Nation Sacco Society Ltd
07.2015 - 12.2015
ACCOUNTS ASSISTANT-INTERN
Kenya Pipeline Company Ltd
06.2012 - 08.2012
DIPLOMA IN INTERIOR DESIGN -
The Interior Design Institute
BACHELOR OF COMMERCE(MARKETING) -
Kenyatta University
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